All the cost centers updates must be processed through the  Finance Workflow , even if for any specific reason it is requested through other channel (Service One / email), the Data User must open a workflow to register and process the request.

The only exception is to update the "standard hierarchy" of the cost center, when it has more than 1 interval period (valid date fields). In this case it is technically required to process the update manually (the "standard hierarchy" field must be linked with the entire validity period of the cost center).

There are different possibilities for this transaction:


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STEP 1

Start the transaction using the menu path or transaction code KSH2

Double-click   



Change Cost Center Group : Initial Screen



STEP 2

Enter the group in which you want to include a new group.

In our example, we create a group to include commercial cost centers or the GBU Novecare in WP2 - Legal entity 

and 




STEP 3

Click on the group you want to include a new group. and click 




STEP 4

Enter the code & description of the new group in the blank raw that appeared and click   . The group is created. Save 

There is a message at the bottom of the page 

You can leave the transaction 




STEP 5

If you want to update the description in another language, you must log in the language requested


STEP 1

Start the transaction using the menu path or transaction code KSH2

Double-click  

 

 

 

Change Cost Center Group : Initial Screen

 

 

STEP 2

Enter the group ZCBS or a sub-group of the group ZCBS

and 

 

 

 

STEP 3

Click the group in which you want to include a new cost center

and then click 

you can click several times if you want to include more than 5 cost centers

 

 

 

STEP 4

Enter the code of the cost center you want to include 

then  and 

There is a message at the bottom of the page 

You can leave the transaction 

When a change is done in the ZCBS hierarchy (creation/change/deletion) of group, it must be performed in all controlling areas (Rules - CO structure): 6 controlling areas in WP1 & 1 controlling area in PF1 + Acetow for the CBS part of the hierarchy.

STEP 1

Start the transaction using the menu path or transaction code KSH2

Double-click  

 

 

 

Change Cost Center Group : Initial Screen

 

 

STEP 2

In WP1, the structure needs to be amended in each controlling area. Start by setting the controlling area and click on "Extras" then "Set Controlling Area"

and 

 

Enter the first controlling area and 

 

 

STEP 3

Enter the group ZCBS or one of its subgroup and 

 

 

STEP 4

Perform changes in the hierarchy

And save 

 

 

STEP 5

Perform the same changes in other controlling areas

The description used in the BW report comes from the controlling area Z013. Be careful when enter the description in this controlling area.