Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area:
Table of contents
Scope
ERP
Frequency
References
Forms
ExxonMobil Invoice Request Template
7424 - JE Exxon Lt to ST Adj Template
Attachments
<< US - 7424 - ExxonMobil Billing >>
1. Objective and Scope
1.1. Objective of this Operation
The purpose of this document is to explain how to perform the ExxonMobil Billing and Journal Entry for 7424 on WP1 system.
This is an agreement between Solvay and ExxonMobil that ExxonMobil reimburse Solvay for environmental remediation costs at Charleston site at 90% or 100% depending on the type of the costs incurred.
The Remediation Environmental Team will send an email with all the information details requesting the external billing.
1.2. Scope
This procedure is applicable for 7424 company code on demand.
It needs to be done until D-1 when the external billings deadline by intercompany team.
2. Definitions
See Finance Glossary:
3. Tasks description
3.1. I Receive the Details and Request the Billing
3.1.1. I Receive the Details
The Environmental team in USA will send by email all details of the billing request to ExxonMobil.
The person nowadays is Rosanne Masessa (rosanne.masessa@solvay.com) - Environmental Rehabilitation.
It is sent the costs incurred, the percentage applicable to ExxonMobil per cost, and the billing request template.
Once received, confirm in tab "WP1 - EXCEPTIONAL INVOICING" and "Services invoicing request" if the details as:
value in detail file and billing file;
billing file Customer number is - 2009688 (ExxonMobil Environmental remediation);
GL account is 46130200 - short term account - (Sundry DR Others);
Assignment - MZNR and Profit center 7424-I0450;
Nowadays, the WBS used is E74249CBOA2009688-01 + 98113300 "MISCELLANEOUS SALES OF SERVICES DOMESTIC" , but it can be confirmed by the intercompany team when the request is sent, it does not need to include in the request form.
This is one template that can be used, just update the value: ExxonMobil Invoice Request Template
3.1.2. I Request the External Billing
After confirming everything is ok, send it to intercompany team by the applicable tool requesting the external billing.
3.1.3. I Request the External Billing
After that, send the billing copy to the requester in environmental team.
3.2. I Request The Journal Entry Reclass LT to ST
3.2.1. I Request The Journal Entry Reclass LT to ST
After the billing sent, you need to reclass the same billing amount from long term to short term.
The short term account 46130200 needs to have a balance of $200k in the year.
To do that, reclass:
from: 40 (debit) - LT - 20900000 - RECEIVABLE LT
to: 50 (credit) - ST - 46130200 - SUNDRY DR OTHERS
Entry type: Z4 - Tax - Specific Flows
profit center = 7424-I0450
plant = 0249
assignment = MZNR
Transaction Type = F31 (transfer between LT and ST)
Text = Exxon Environmental LT to ST
Justification = file sent by the environmental team with the detailed costs incurred and being reimbursed by ExxonMobil.
You can use the template 7424 - JE Exxon Lt to ST Adj Template
After that, confirm in SAP if it is everything posted corrected, including value, etc.