Table of Contents

OBJECTIVE AND SCOPE

Objective of this Procedure 

This document's objective is to provide a guide to ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization).

Material Master Data management process includes creation and modification of the material, its inactivation and flagging for deletion, and reactivation if needed, as well as mass modification.

Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Riga Data Operations when extending materials to Trading Plants. For Sample codes Riga Data Operations is creating all necessary views.

Requests of Composite Materials Material Master creation or maintenance should be submitted via Sharepoint platform which will send out an automatic FreshDesk ticket to Data Team within which the material maintenance should be done.

The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in Sharepoint platform already.

Scope

Under Riga Data Operations scope is the management of ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization). Riga Data Operations can create and extend ZDIE materials if requested so by Finance.

Abbreviations

Roles and responsibilities

ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form or Composite Materials Sharepoint must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of material in RCS

Pre-requisites

Manufactured ZMAT setup can be performed only once both ZPRC code and MSDS are available. Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created. 

Creation of ZMAT - Manufactured Material

Use MM01 transaction to create material

• Hit Enter

• • Plant: as indicated in request form. If the plant is 8368 or 8370, always extend it to plant 8818 using the information in the overflow process.
  • Storage location: check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column or ''DO NOT USE'' included in the locations description. 
  • Sales Organization/Distribution channel:
    • Always extend to Distribution channel 0A listed with an "X" at the Distribution channel of the corresponding plant being requested, on the GBU Composite Materials file.
    • open to the external Sales Organization based on the request, but can be only extended if listed with an "X" at the Distribution channel on the GBU Composite Materials file.
    • See example below for plant 8350: the material is allowed to be created/extended to Sales Organization GB40, US37 and US32/ See Picture Example
    • Extension to CN sales organization, require approval by the Product Line Manager, Export Compliance Team, Sales Manager from China and add Plinio Morgonni in CC.
  • Distribution channel 0A:
  • Distribution channel 0B:

• Warehouse: Always extend to Warehouse number based on the GBU Composite Materials file per plant in sheet IM-WM
  • Example: For plant 8350 (Wrexham) extend to Warehouse number 087

• Hit Enter
  

Creation of ZMAT - Raw Material 

Use MM01 transaction to create material

Creation of ZVER - Packaging 

Use MM01 transaction to create material 

• Plant: as indicated in request form 
• Storage Location: check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column or ''DO NOT USE'' included in the locations description. 
• Sales Organization/Distribution channel: open only to the Intercompany Sales Organization listed with an "X" at the Distribution channel 0A on the GBU Composite Materials file.
  • See image below for plant 8350: the material should be created/extended to Sales Organization GB40 and US37 / Distribution channel 0A
• Warehouse: Open to correspondent warehouse listed on the GBU Composite Materials file 

For every packaging creation and extension, the PIR and Source List should be requested within the same request.

Creation of ZBOM- Phantom

Requester should provide us with correct Description and Plant where material should be created. 

2 types of ZBOM:

• Packaging Kits (BUOM EA - Division WD) → assemble from 2 parts of packaging (combination, not consumed, it is a steps in the process, does not have inventory)
• Pre-mixes (BUOM EA - Division provided) → materials that are being used for BOMs 

Creation of ZERS - Industrial Supplies

Requests for creation, modification, or extension of ZERS materials should be received directly in Helix using the templates provided below. Please do not accept SharePoint requests for this material type.
Requesters are required to use the templates available at the following link:

Creation of ZPRC - Commercial Products

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP2, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.

Use MM01 transaction and populate:

Select Views to be created:

• Basic Data 1 (General data)
• Basic Data 2 (General data)
• Classification (General data)
• Label data (General data view)

Creation of ZUNB - Stocked and non-valuated materials

Use MM01 transaction to create material

Overflow process

It is an additional extension with 0A (intercompany) distribution channel to Overflow warehouses for material storage purposes in case the original warehouse for the plant is full.

Applicable to the following plants, but might be requested as additional extension by some other plants and also specified in the Distr Center field in the request form (example: Heanor can request additional extension to 8818).

Those to be setup only when additional Overflow Extension request received after the completion of the main request by all the teams. However, for plants 8368-7180 Havre de Grace and 8370-7180 Winona, the overflow extension to 8818-7180 First Choice Vineland is a must.

And done as a copy of the Manufacturing plant extension, process below.

• 8364 - 7180 Anaheim
• 8367 - 7180 Piedmont
• 8368 - 7180 Havre de Grace (overflow extension to 8818 - 7180 First Choice Vineland is a must)
• 8370 - 7180 Winona (overflow extension to 8818 - 7180 First Choice Vineland is a must)
• 8350 - 7771 Wrexham
• 8400 - 7771 Heanor  (note: it is not possible to share 8802 K&N extension between 8400 Heanor and 8350 Wrexham, since setup is different)

Reference the Overflow document to check the fields to be changed based on the plant.

Source lists should always be requested to create from the plants to Overflow (example from 8368 to 8818), and additional PIR's will be specified in the request.

Select views to be created:

For the second overflow plant we can copy from the just created extension.

There is no need for SalesOrg and Warehouse views.

Now go through all the views without making any changes,except for MRP2, where Storage loc. For EP should be changed to correspondent plant:

Once you are all through other views without changes, save the material.

After the material is saved, create a request to the PSL Team to make necessary Source lists for:

• Shipments from the Main plant to the Overflow plant
• Shipments from the Overflow plant back to the Main plant

Material extension

Composite Material extension requests to new plant or sales org should come through Sharepoint.

Material modification

Manual material modification

Composite Material change requests can come through Sharepoint or Freshdesk.

Please see file to check which should be used for the particular change request - Sharepoint or Freshdesk.

In this file you can also find whether you have to get an approval for the change, as well as the correlated fields.

Material mass modification

Material master mass modification is performed when a change of a value in the same field(s) for a list of materials needs to be carried out.

Requester should submit a Freskdesk ticket with an attached file indicating the necessary changes.

Note! Mass update requests for all material master information require approval from the CM EDA (Plinio Morgonni) before updates are made. Data Governance Lead should be informed.

Note! Mass update requests for MRP 1-4 view information require Plinio Morgonni's approval and an additional approval from Laura Dowling before updates are made. 

Mass changes performed using MM17 is not triggering data transfer to WPX. To solve this issue we have two options.

1. Use other tools like LSMW, Process Runner or other programs to perform mass changes
2. Use MM17 as usual, but once the changes are made, manually push the material codes to WPX using the BD10 transaction.

          Message type to be used is ZWXMATMAS

          Logical system is WPXCLNT400

Appendix – List of approved requestors

 Composite Materials Master Data Governance Who's Who - link where you can find the appropriate person for specific roles per site.

Appendix – Warehouse & Storage location

Link to Warehouse and Storage locations

Appendix – Solstice Aero Material Master Views and Fields

Link to Solstice Aero Material Master Views and Fields

Appendix – DG indicator updates

Requests can be received from:

• Barbara Platt - Barbara.platt@syensqo.com
• Courtney Michael - courtney.michael@syensqo.com

Check for other materials with the same ZPRC and put the same DG indicator to the newly created material. Then add it in the file for them to verify it is ok or if the ZPRC is new and no other material is available for reference.

Once the DG has been updated, check if the transportation group matches with the DG indicator. If it does not match, update the transportation group according to the DG indicator and add Plinio Morgonni in copy of your reply.
Please see example below where the transp. group must be changed due to the DG indicator update:

• DG Indicator is GPP (hazard)
• Transportation group 0001 - Packed 

Note! Transportation label should not be maintained, since this information is stored by the plant

Appendix – SharePoint Workflow Management Tool

Link to the presentation. Please check presentation for detailed information on the tool. 

Appendix – List of approvers ZERS  -  Link

Appendix – Material Inactivation 

Requests via Service One ticket from Quality Manager or Data Governance Lead, request approval from Product Line Manager by material division and put Plinio Morgonni in CC.

Before inactivation material should be checked for open items under "Stock overview"

If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.

Note! ZPRC (Material group 0450) inactivation needs to be performed by Plinio Morgonni (Composite Materials) after all the ZMATs are inactivated.