Status

  Approved

Owner
Stakeholders

Purpose

The purpose of this document is to define the conversion approach to create Batches with Classification Data in S/4 HANA based on Master Data Standards DD-FUN-050 Master Data Standard_1048-Batch Master.

Batches are used extensively used in Syensqo Legacy System and used for below purposes.: 

Quality Control

  • Each batch can be tested and its quality attributes recorded. SAP enables linking quality results to specific batches, ensuring only compliant products are shipped.

Inventory Management

  • Batches help manage inventory by expiration date, production date, or quality status.
  • Enables First-Expired-First-Out (FEFO) or First-In-First-Out (FIFO) inventory strategies.

Production Efficiency

  • Batches allow for detailed production planning and tracking.

Batch is activated at Material Level and it is unique.


Conversion Scope

The scope of this document covers the approach for converting active Batches & Classification Data from Legacy Source Systems into S/4HANA following the Master Data Design Standard.

The data from legacy system includes:

  1. Materials in Scope
  2. Materials marked as Batch in MARA/MARC
  3. Batches in Stock (MCHB)  - Inventory Exists
    • MCHB-CLABS is GT 0 Or
      MCHB-CUMLM is GT 0 Or
      MCHB-CINSM is GT 0 Or
      MCHB-CEINM is GT 0 Or
      MCHB-CSPEM is GT 0
  4. Valuation Type (MCHA-BWATR) is Blank
  5. Plants in Scope

The data from legacy system excludes:

  1. Batches marked for Deletion


List of source systems and approximate number of records
SourceScope

Source Approx No. of Records

Target SystemTarget Approx

No. of Records

PF2Batches in Stock193KSyWay-ERX190K
WP2Batches in Stock20KSyWay-ERX20K

Additional Information

Multi-language Requirement

NA

Document Management

NA

Legal Requirement

NA

Special Requirements

NA


Target Design

The technical design of the target for this conversion approach.

Batch Basic Data

TableFieldData ElementField DescriptionData TypeLengthRequirement
MCH1MATNRMATNRMaterial NumberCHAR80Mandatory
MCH1CHARG

CHARG_D

Batch NumberCHAR10Mandatory
MCH1HSDATHSDATDate of Manufacture of the batchDATS10Optional
MCH1VFDATVFDATShelf Life Expiration Date of the batchDATS8Optional
MCH1VERABVERABBatch available from dateDATS8Optional
MCH1ZUSCH

DZUSCH

Unrestricted or RestrictedCHAR1Optional
MCH1QNDATQNDATDate of next inspectionDATS8Optional
MCH1LIFNRLIFNRSupplier's Account NumberCHAR80Optional
MCH1LICHALICHASupplier batchCHAR15Optional
MCH1LWEDTLWEDTDate of last goods receiptDATS8Optional
MCH1HERKLHERKLCountry/Region of OriginCHAR3Optional
MCH1HERKRHERKRRegion of OriginCHAR3Optional
MCH1MTVERMTVERExport/Import GroupCHAR4Optional
MCH1FVDT1FVDT1Date for free useDATS8Optional
MCH1FVDT2FVDT2Date for free useDATS8Optional
MCH1FVDT3FVDT3Date for free useDATS8Optional
MCH1FVDT4FVDT4Date for free useDATS8Optional
MCH1FVDT5FVDT5Date for free useDATS8Optional
MCH1FVDT6FVDT6Date for free useDATS8Optional


Classification CHAR Values

TableFieldData ElementField DescriptionData TypeLengthRequirement
AUSPOBJEKCUOBN

Key of Object to be Classified

CHAR10Mandatory
AUSPATINNATINN

Internal characteristic

NUMC10Mandatory
AUSPATZHLWZAEHL

Characteristic value counter

NUMC

3Mandatory
AUSPATWRTATWRT

Characteristic Value

CHAR

70Mandatory


Classification NUM Values


TableFieldData ElementField DescriptionData TypeLengthRequirement
AUSPOBJEKCUOBN

Key of Object to be Classified

CHAR10Mandatory
AUSPATINNATINN

Internal characteristic

NUMC10Mandatory
AUSPATZHLWZAEHL

Characteristic value counter

NUMC

3Mandatory
AUSPATFLVATFLV

Internal Floating Point Value From

NUMC

16Optional
AUSPATFLBATFLB

Internal Floating Point Value To

NUMC

16Optional
AUSPATCODATCOD

Code for Value Dependency

CHAR

1Optional


Classification CURR Values


TableFieldData ElementField DescriptionData TypeLengthRequirement
AUSPOBJEKCUOBN

Key of Object to be Classified

CHAR10Mandatory
AUSPATINNATINN

Internal characteristic

NUMC10Mandatory
AUSPATZHLWZAEHL

Characteristic value counter

NUMC

3Mandatory
AUSPATFLVATFLV

Internal Floating Point Value From

NUMC

16Optional
AUSPATFLBATFLB

Internal Floating Point Value To

NUMC

16Optional


 Batch Data at Plant Level


TableFieldData ElementField DescriptionData TypeLengthRequirement
MCHAMATNRMATNRMaterial NumberCHAR80Mandatory
MCHACHARG

CHARG_D

Batch NumberCHAR10Mandatory
MCHAWERKSWERKSPlantCHAR4Optional
MCHABWTARBWTARValuation TypeCHAR10Optional


Data Cleansing

IDCriticalityError Message/Report DescriptionRuleOutputSource System
TBD
























Conversion Process

The high-level process is represented by the diagram below:

image-2025-10-2_13-32-51.png

Data Privacy and Sensitivity

NA


Extraction

Extract data from a source into . There are 2 possibilities:

  1. The data exists. connects to the source and loads the data into . There are 3 methods:
    1. Perform full data extraction from relevant tables in the source system(s).
    2. Perform extraction through the application layer.
    3. Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
  2. The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet

Req #Requirement DescriptionTeam Responsible
1Legacy System Extraction (PF2 & WP2) based on the Relevancy Rules from Table:  MCH1 and AUSP ( Key to Connect is Field MCH1-CUOBJ_BM  pass it & AUSP-OBJEK.Syniti
2Extract the Class Number and Characteristics in Material and Batch Combination. These will be used when assigning Legacy data to New Class and CharacteristicsSyniti


Selection Screen

NA




Data Collection Template (DCT)

Target Ready Data Collection Template will be created for data with exception of some fields which require transformation as mentioned in the transformation rule.

DCT Rules

NA

Extraction Dependencies

1

Ensure that the necessary cleansing activities in legacy sources (PF2 & WP2) are complete

Data Team / Business Data Owners


Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:

  1. Perform value mapping and data transformation rules.
    1. Legacy values are mapped to the to-be values (this could include a default value)
    2. Values are transformed according to the rules defined in
  2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

1Run Relevancy in Syniti tool from MCHA, MCH1 and AUSPSyniti


Transformation Rules

Batch Basic Data


Rule #Source systemSource TableSource FieldSource DescriptionTarget SystemTarget TableTarget FieldTarget DescriptionTransformation Logic
1PF2 & WP2MCH1MATNRMaterial NumberSyWay-ERXMCHAMATNRMaterial Number

Key uniquely identifying the material. 

Derive the Material Number via legacy to SyWay Material Number from Cross Reference Tables

2PF2 & WP2MCH1CHARGBatch NumberSyWay-ERXMCHACHARGBatch NumberDirect Mapping
3PF2 & WP2MCH1HSDATDate of Manufacture of the batchSyWay-ERXMCHAHSDATDate of Manufacture of the batchDirect Mapping
4PF2 & WP2MCH1VFDATShelf Life Expiration Date of the batchSyWay-ERXMCHAVFDATShelf Life Expiration Date of the batch

Direct Mapping

Depending on how it is defined, this field can be interpreted as the best-before date (minimum shelf life) or the shelf life expiration date (maximum shelf life). 

5PF2 & WP2MCH1VERABBatch available from dateSyWay-ERXMCHAVERABBatch available from dateDirect Mapping
6PF2 & WP2MCH1ZUSCHUnrestricted or RestrictedSyWay-ERXMCHAZUSCHUnrestricted or RestrictedDirect Mapping
7PF2 & WP2MCH1QNDATDate of next inspectionSyWay-ERXMCHAQNDATDate of next inspectionDirect Mapping
8PF2 & WP2MCH1LIFNRSupplier numberSyWay-ERXMCHALIFNRSupplier numberDerive the Supplier Number via legacy to SyWay BP Number from Cross Reference Tables
9PF2 & WP2MCH1LICHASupplier batchSyWay-ERXMCHALICHASupplier batchDirect Mapping
10PF2 & WP2MCH1LWEDTDate of last goods receiptSyWay-ERXMCHALWEDTDate of last goods receiptDirect Mapping
11PF2 & WP2MCH1HERKLCountry/Region of OriginSyWay-ERXMCHAHERKLCountry/Region of OriginDirect Mapping
12PF2 & WP2MCH1HERKRRegion of OriginSyWay-ERXMCHAHERKRRegion of OriginDirect Mapping
13PF2 & WP2MCH1MTVERExport/Import GroupSyWay-ERXMCHAMTVERExport/Import GroupDirect Mapping
14PF2 & WP2MCH1FVDT1Date for free useSyWay-ERXMCHAFVDT1Date for free useDirect Mapping
15PF2 & WP2MCH1FVDT2Date for free useSyWay-ERXMCHAFVDT2Date for free useDirect Mapping
16PF2 & WP2MCH1FVDT3Date for free useSyWay-ERXMCHAFVDT3Date for free useDirect Mapping
17PF2 & WP2MCH1FVDT4Date for free useSyWay-ERXMCHAFVDT4Date for free useDirect Mapping
18PF2 & WP2MCH1FVDT5Date for free useSyWay-ERXMCHAFVDT5Date for free useDirect Mapping
19PF2 & WP2MCH1FVDT6Date for free useSyWay-ERXMCHAFVDT6Date for free useDirect Mapping
20PF2 & WP2
CLASSNUMClass NumberSyWay-ERX


Note: this field to be extracted and transformed to a new Class number. If characteristics of one of the  Classification CHAR Value , NUM Values or Classification CURR or Values. With this, If the class is provided the system creates all the values for characteristics with reference to a table field automatically during migration.

Classification CHAR Values

Rule #Source systemSource TableSource FieldSource DescriptionTarget SystemTarget TableTarget FieldTarget DescriptionTransformation Logic
21PF2 & WP2AUSPOBJEK

Key of Object to be Classified

SyWay-ERXAUSPOBJEK

Key of Object to be Classified

Key uniquely identifying the material. 

Derive the Material Number via legacy to SyWay Material Number from Cross Reference Tables

22PF2 & WP2AUSPATINN

Internal characteristic

SyWay-ERXAUSPATINN

Internal characteristic

Need to derive from Cross reference Table for Old Characteristics Vs New Characteristics.
23PF2 & WP2AUSPATZHL

Characteristic value counter

SyWay-ERXAUSPATZHL

Characteristic value counter

If a characteristic has multiple values, assign an internal counter number to each value, sequencing them from 001 to 999.

24PF2 & WP2AUSPATWRT

Characteristic Value

SyWay-ERXAUSPATWRT

Characteristic Value

Direct Mapping. Need to validate the Characteristics values with allowed values in DCT-Characteristics.


Classification NUM Values


Rule #Source systemSource TableSource FieldSource DescriptionTarget SystemTarget TableTarget FieldTarget DescriptionTransformation Logic
25PF2 & WP2AUSPOBJEK

Key of Object to be Classified

SyWay-ERXAUSPOBJEK

Key of Object to be Classified

Key uniquely identifying the material. 

Derive the Material Number via legacy to SyWay Material Number from Cross Reference Tables

26PF2 & WP2AUSPATINN

Internal characteristic

SyWay-ERXAUSPATINN

Internal characteristic

Need to derive from Cross reference Table for Old Characteristics Vs New Characteristics.
27PF2 & WP2AUSPATZHL

Characteristic value counter

SyWay-ERXAUSPATZHL

Characteristic value counter

If a characteristic has multiple values, assign an internal counter number to each value, sequencing them from 001 to 999.
28PF2 & WP2AUSPATFLV

Internal Floating Point Value From

SyWay-ERXAUSPATFLV

Internal Floating Point Value From

Direct Mapping

Numerical Value from (Floating point) TIME values must have the format HHMMSS, for example 112855. DATE values must have the format YYYYMMDD, for example 20151231. Ignore the automatically set decimals. NUM values can be entered with or without a decimal separator, for example 1000 or 1000.99. Missing Decimals are automatically set. This value also dependent on Unit of Measure field assigned in Characteristics DCT (Field-CABN-MSEHI).

29PF2 & WP2AUSPATFLB

Internal Floating Point Value To

SyWay-ERXAUSPATFLB

Internal Floating Point Value To

Numerical Value to (Floating point) (only used in intervals) TIME values must have the format HHMMSS, for example 112855. DATE values must have the format YYYYMMDD, for example 20151231. Ignore the automatically set decimals. NUM values can be entered with or without a decimal separator, for example 1000 or 1000.99. Missing Decimals are automatically set.

This value also dependent on Unit of Measure field assigned in Characteristics DCT (Field-CABN-MSEHI).This value also dependent on Unit of Measure field assigned in Characteristics DCT (Field-CABN-MSEHI).

30PF2 & WP2AUSPATCOD

Code for Value Dependency

SyWay-ERXAUSPATCOD

Code for Value Dependency

Direct Mapping

Classification CURR Values


Rule #Source systemSource TableSource FieldSource DescriptionTarget SystemTarget TableTarget FieldTarget DescriptionTransformation Logic
31PF2 & WP2AUSPOBJEK

Key of Object to be Classified

SyWay-ERXAUSPOBJEK

Key of Object to be Classified

Key uniquely identifying the material. 

Derive the Material Number via legacy to SyWay Material Number from Cross Reference Tables

32PF2 & WP2AUSPATINN

Internal characteristic

SyWay-ERXAUSPATINN

Internal characteristic

Need to derive from Cross reference Table for Old Characteristics Vs New Characteristics.
33PF2 & WP2AUSPATZHL

Characteristic value counter

SyWay-ERXAUSPATZHL

Characteristic value counter

If a characteristic has multiple values, assign an internal counter number to each value, sequencing them from 001 to 999.
34PF2 & WP2AUSPATFLV

Internal Floating Point Value From

SyWay-ERXAUSPATFLV

Internal Floating Point Value From

Direct Mapping

Numerical Value from (Floating point) TIME values must have the format HHMMSS, for example 112855. DATE values must have the format YYYYMMDD, for example 20151231. Ignore the automatically set decimals. NUM values can be entered with or without a decimal separator, for example 1000 or 1000.99. Missing Decimals are automatically set. This value also dependent on Unit of Measure field assigned in Characteristics DCT (Field-CABN-MSEHI).

35PF2 & WP2AUSPATFLB

Internal Floating Point Value To

SyWay-ERXAUSPATFLB

Internal Floating Point Value To

Numerical Value to (Floating point) (only used in intervals) TIME values must have the format HHMMSS, for example 112855. DATE values must have the format YYYYMMDD, for example 20151231. Ignore the automatically set decimals. NUM values can be entered with or without a decimal separator, for example 1000 or 1000.99. Missing Decimals are automatically set.

This value also dependent on Unit of Measure field assigned in Characteristics DCT (Field-CABN-MSEHI).This value also dependent on Unit of Measure field assigned in Characteristics DCT (Field-CABN-MSEHI).

Batch Data at Plant Level

Rule #Source systemSource TableSource FieldSource DescriptionTarget SystemTarget TableTarget FieldTarget DescriptionTransformation Logic
36PF2 & WP2MCHAMATNRMaterial NumberSyWay-ERXMCH1MATNRMaterial Number

Key uniquely identifying the material. 

Derive the Material Number via legacy to SyWay Material Number from Cross Reference Tables

37PF2 & WP2MCHACHARGBatch NumberSyWay-ERXMCH1CHARGBatch NumberDirect Mapping
38PF2 & WP2MCHAWERKSPlantSyWay-ERXMCH1WERKSPlantDerive the Plant via legacy to SyWay To-Be Plant from Cross Reference Tables
39PF2 & WP2MCHABWTARValuation TypeSyWay-ERXMCH1BWTARValuation TypeDirect Mapping

Transformation Mapping

Mapping Table NameMapping Table Description
Legacy Mapping of Class to S/4 HANA ClasszLegacyclass
Legacy Mapping of Characteristics to S/4 HANA CharacteristicszLegacycharac
Legacy Mapping of Materials to S/4 HANA Material NumberzLegacymaterial
Legacy Mapping of Supplier Number to S/4 HANA BP NumberZLegacyBP
Legacy Mapping of Plant  to S/4 HANA BP NumberZlegacyPlant

Transformation Dependencies

List the steps that need to occur before transformation can commence
Item #Step DescriptionTeam Responsible
1

Extract PF2 & WP2 source tables – MCHA, MCH1 & AUSP

Syniti
4

Ensure that all required Configurations are in S/4HANA

SyWay-Functional Team


Pre-Load Validation

Project Team


Completeness

TaskAction
Verify Load File Count

SCM Data Team to verify that the total number of relevant records from the  load file is equal to the total number of records in the Preload and Load Sheets.

Verify Consent

Verify the appropriate consents for the records have been obtained by the business/Data Owners and properly recorded


Accuracy

TaskAction

Conversion Accuracy

SCM Data team to verify that all the data in the load table/file is accurate as per relevancy rules  and transformation rules with below checks: 

  1. Mandatory Fields
  2. Field and Value Mapping Correctness
  3. Null Checks
Review Error ReportsReview and correct the errors.  Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data.

Business

Completeness

TaskAction
Verify Record Count

Business Data Owner/s to verify that the total number of relevant records from the the  is equal to the total number of records in the Preload and Load Sheets.

Verify Consent

Verify that the appropriate consents for the records have been obtained by the business and properly recorded


Accuracy

TaskAction

Conversion Accuracy

Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation/mapping rules.


Load

The load process includes:

  1. Execute the automated data load into target system using load tool or product the load file if the load must be done manually
  2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
  3. Load approach: Migration Cockpit using Staging Tables

Load Run Sheet

Item #Step DescriptionTeam Responsible

1

Ensure Pre-load sign-offs are obtained.

SCM Data team

2

Go to the load tool and select the correct load Program.

SCM Data team

3

Proceed with Data load.

SCM Data team

4

Validate few records loaded by accessing standard transactions.

SCM Data team

5

Generate the post load reports in the tool.

SCM Data team

6

Log errors as defects, if any and address resolutions. Close defects.

SCM Data team

7

Resolve defects by re-upload and re-generate post load reports if necessary.

SCM Data team

8

Business to validate the post load files as part of post-load validation, raise data defects or provide the post-load sign-off.

Business

9

Repeat steps 5 to 7 if necessary.

SCM Data team


Load Phase and Dependencies

Configuration

Item #Configuration Item






Conversion Objects

Error Handling


Error TypeError DescriptionAction Taken

Configuration

<configuration> is not valid/missing

If it is a missing configuration item then engage Functional team to expedite and fix the error in the system.

Invalid Data

<parameter> is not valid.

The parameter entry needs to be reviewed (ex. invalid payment terms).

If it is an invalid data, business needs to review and correct the source of the data either in Legacy Systems PF2 and WP2.

Technical Setup

Interface / Connection issue within target system’s landscape

N/A – the data will be loaded directly to S/4HANA environment

Authorisation Error

<USER ID> is not authorised to access Business Partner create

Contact Basis to obtain Fire Fighter ID  or fix the authorisation setup


Post-Load Validation

Project Team

Completeness

TaskAction
Verify the count

Verify that the record count in the post-load file is the same as the record count based on the relevancy (including any deduplication) results 


Accuracy

TaskAction

Data Accuracy

SCM Data team to verify that all the data in the post load table/file is accurate as per signed-off transformation rules and DCT contents

Error Reports

Verify that all necessary error reports have been validated, and that errors have been addressed.

Data Consistency

Verify that the data loaded is correctly reflected in T-Code: MSC03N or Table: MCHA & AUSP.


Business


Completeness

TaskAction

Verify Count

Verify that the record count in the post load file is the same as the record count based on the relevancy (including deduplication) results

Validate Loaded Data

Validate, as per the load files signed-off, that all records were created


Accuracy

TaskAction

Verify Data Accuracy

Verify that all the data in the target tables is accurate as per signed-off transformation rules

Review Post Load Error Reports

Verify that all necessary post load error reports have been validated, and that errors have been addressed.

Validate Loaded Data

Validate, as per the loads files signed-off, that all records are in the target system


Key Assumptions

  • The Master Data Standards document is a evolving document where value mappings/validation checks are still being finalized as we are currently in the detailed phase as of September 2025.
  • Batch Master and Classification data is in scope based on data design and any exception requested by business.


See also

Change log

Version Published Changed By Comment
CURRENT (v. 19) Apr 29, 2026 17:10 RAYUDU-ext, Narasimha Kumar CR0436
v. 21 Apr 29, 2026 11:26 RAYUDU-ext, Narasimha Kumar
v. 20 Dec 12, 2025 13:34 RAYUDU-ext, Narasimha Kumar
v. 19 Oct 14, 2025 14:32 RAYUDU-ext, Narasimha Kumar
v. 18 Oct 14, 2025 14:28 RAYUDU-ext, Narasimha Kumar
v. 17 Oct 14, 2025 14:05 RAYUDU-ext, Narasimha Kumar
v. 16 Oct 14, 2025 14:05 RAYUDU-ext, Narasimha Kumar Rework Syniti
v. 15 Oct 10, 2025 15:53 RAYUDU-ext, Narasimha Kumar
v. 14 Oct 10, 2025 15:43 RAYUDU-ext, Narasimha Kumar
v. 13 Oct 10, 2025 15:40 RAYUDU-ext, Narasimha Kumar

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