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Purpose
The purpose of this document is to define the conversion approach of activity types into S4HANA. Activity types describe the activity produced in a cost centre within a controlling area. At SyWay, activity types are used to quantify the cost of the services that a department provides to other areas or to production orders, projects or activities in manufacturing, research and development, IT projects etc.
The scope of this conversion spec refers to the migration of Activity types into S/4HANA system.
Conversion Scope
The scope of this document covers the approach for creating a new Activity Types into S/4HANA following the MDS DD-FUN-050 Master Data Standard_1071-Activity Types, which will be listed as part of scope list with new numbering will be in scope of migration. This object's conversion from source to target is an approved DCT document. Therefore, relevancy rules are not applicable for this object as it uses DCT approach with full construct design.
List of source systems and approximate number of records. Note: Target records are expected to be lower after finalization of the design.
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
| PF2 | Activity Types | 8994 | S/4HANA | ~ 2570 ~ |
| WP2 | Activity Types | 1099 | S/4HANA | ~ 350 ~ |
Additional Information
Multi-language Requirement
Activity Types will primarily be managed in English. However, according to KDD055, this master data standard will be implemented in 4 core languages.
- English (EN)
- French (FR)
- Italian (IT)
- Chinese (ZN)
Note: Other language requirements were not finalized while developing this document, refer to Jira ID # PDM 604.
Document Management
N/A
Legal Requirement
N/A
Special Requirements
N/A
Target Design
The technical design of the target for this conversion approach.
Table | Field | Data Element | Field Description | Data Type | Length | Requirement R = Required : Mandatory field O = Optional: Not mandatory. If a value is entered it doesn't impact Business Process. C = Conditional: Not mandatory. If a value is entered it impacts Business Process or Reporting. |
| CSLA | KOKRS | KOKRS | Controlling Area | CHAR | 4 | R |
| CSLA | LSTAR | LSTAR | Activity Type | CHAR | 6 | R |
| CSLA | DATAB | DATAB | Valid-from Date | DATE | 8 | R |
| CSLA | DATBI | DATBI | Valid-to Date | DATE | 8 | R |
| CSLA | LANGU | LANGU | Language in Which Texts Are Saved | CHAR | 80 | O |
| CSLT | KTEXT | KTEXT | Name | CHAR | 20 | R |
| CSLT | LTEXT | LTEXT | Description | CHAR | 40 | R |
| CSLA | LEINH | LEINH | Activity Unit (ISO Format) | UNIT | 3 | R |
| CSLA | LATYP | LATYP | Activity Type Category | CHAR | 1 | R |
| CSLA | LATYPI | LATYPI | Variant Activity Type Category | CHAR | 1 | O |
| CSLA | KSTTY | KSTTY | Valid Cost Centre Categories | CHAR | 8 | R |
| CSLA | AUSEH | AUSEH | Output Unit (ISO Format) | UNIT | 3 | O |
| CSLA | AUSFK | AUSFK | Output Factor | DEC | 5 | O |
| CSLA | VKSTA | VKSTA | Allocation Cost Element | CHAR | 10 | C |
| CSLA | SPRKZ | SPRKZ | Lock Indicator | CHAR | 1 | O |
| CSLA | FIXVO | FIXVO | Predistribution of Fixed Costs | CHAR | 1 | O |
| CSLA | TARKZ | TARKZ | Price Indicator | CHAR | 3 | O |
| CSLA | YRATE | YRATE | Price Calc. w. Period-Based Avg. Prices | CHAR | 1 | O |
| CSLA | TARKZ_I | CO_TARKZ_I | Actual Price Indicator | CHAR | 3 | O |
| CSLA | MANIST | CO_MANIST | Actual Quantity Set | CHAR | 1 | O |
| CSLA | MANPLAN | CO_MANPLAN | Plan Quantity Set | CHAR | 1 | O |
Data Cleansing
Data Cleansing is not relevant for this object because the entire Activity types will be afresh designed in S/4HANA. If any cleansing is deemed necessary, it will be performed outside of the system, as a result, the cleansed Activity Types will be populated directly in the Data Collection Template (DCT).
ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
N/A |
Conversion Process
Although source extraction is planned, no relevancy or extraction rules are implemented. The Data team will collect the new Activity Types manually in the DCT to support the To-Be design, and an ETL process will be followed to the Target loads.
Data Privacy and Sensitivity
N/AExtraction
Perform full data extraction from relevant tables in the source systems into Syniti Migrate. There will be no relevancy criteria is applied to the extracted records, The DCT is applicable for the Target loads.
- Syniti Migrate connects to the sources.
- An initial extract of the relevant Activity Types will be made available to assist business with any standardization.
Extraction Run Sheet
Req # | Requirement description | Team responsible |
1. | The new Activity Types will be collected using the Data Collection Template (DCT) | R2R Data Team |
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
| N/A |
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for Activity Types with exception of some fields which require transformation as mentioned in the transformation rule.DCT - 1 for Activity Types with English language
Table & Field Name | Field description | Rule |
| CSLA - KOKRS | Controlling Area | Defaults to 'XXXX' (XXXX will be finalized after config item) |
| CSLA - LSTAR | Activity Types | |
| CSLA - DATAB | Valid-from Date | First Day of fiscal period when the activity type is created |
| CSLA - DATBI | Valid-to Date | Set to be '31.12.9999' |
| CSLA - LANGU | Language in Which Texts Are Saved | |
| CSLT - KTEXT | Name | |
| CSLT - LTEXT | Description | |
| CSLA - LEINH | Activity Unit (ISO Format) | |
| CSLA - LATYP | Activity Type Category | Set to be '3' |
| CSLA - LATYPI | Variant Activity Type Category | Set to be '2' |
| CSLA - KSTTY | Valid Cost Centre Categories | |
| CSLA - AUSEH | Output Unit (ISO Format) | |
| CSLA - AUSFK | Output Factor | |
| CSLA - VKSTA | Allocation Cost Element | Choose an appropriate secondary cost element, there will be a relationship of 1:1 in between the activity type and the secondary cost element |
| CSLA - SPRKZ | Lock Indicator | |
| CSLA - FIXVO | Predistribution of Fixed Costs | |
| CSLA - TARKZ | Price Indicator | Set to be '1' |
| CSLA - YRATE | Price Calc. w. Period-Based Avg. Prices | |
| CSLA - TARKZ_I | Actual Price Indicator | Set to be '5' |
| CSLA - MANIST | Actual Quantity Set | |
| CSLA - MANPLAN | Plan Quantity Set |
DCT - 2 for Activity Types that use a language other than English. Activity types with Descriptions will be collected in multiple languages, hence a separate DCT will be used
Field Name | Field description | Rule |
| CSLT-KOKRS | Controlling Area | Defaults to 'XXXX' (XXXX will be finalized after config item) |
| CSLT CSLA - LSTAR | Activity Types | |
| CSLA CSLT - LANGUSPRAS | Language Key | Input Language Key, ex: If Chinese, CN |
| CSLT-DATBI | Valid to | Set to be '31.12.9999' |
| CSLT - KTEXT | Name | Enter content as per data type and length permitted |
| CSLT - LTEXT | Description | Enter content as per data type and length permitted |
Extraction Dependencies
Item # | Step description | Team responsible |
N/A |
Transformation
To prepare the data for Target, the Target fields are mapped to the corresponding Legacy field (DCT will be the source for this object)
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
Item # | Step description | Team responsible |
1. | Obtain DCT Sign-off from Business | R2R Data Team |
2. | Generate Load Files | R2R Data Team |
3. | Monitor the transformation progress and ensure that performance and completion are within the allowed timelines | R2R Data Team |
4. | Review and Validate Error and Preload Reports | R2R Data Team |
5. | Log defects for any kind of errors and address resolution | R2R Data Team |
6. | Re-transform the pre-load files, validate and ready for load (This step is applicable If step 5 is active, else No) | R2R Data Team |
7. | Proceed for final loads | R2R Data Team |
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source description | Target system | Target Table | Target Field | Target description | Transformation logic |
| 1 | DCT | CSLA | KOKRS | Controlling Area | S/4HANA | CSLA | KOKRS | Controlling Area | Default to 'XXXX' |
| 2 | DCT | CSLA | LSTAR | Activity Type | S/4HANA | CSLA | LSTAR | Activity Type | Direct mapping from DCT |
| 3 | DCT | CSLA | DATAB | Valid-from Date | S/4HANA | CSLA | DATAB | Valid-from Date | Direct mapping from DCT |
| 4 | DCT | CSLA | DATBI | Valid-to Date | S/4HANA | CSLA | DATBI | Valid-to Date | Set to '31.12.9999' |
| 5 | DCT | CSLA | LANGU | Language in Which Texts Are Saved | S/4HANA | CSLA | LANGU | Language in Which Texts Are Saved | Direct mapping from DCT |
| 6 | DCT | CSLT | KTEXT | Name | S/4HANA | CSLT | NAME | Name | Direct mapping from DCT |
| 7 | DCT | CSLT | LTEXT | Description | S/4HANA | CSLT | LTEXT | Description | Direct mapping from DCT |
| 8 | DCT | CSLA | LEINH | Activity Unit (ISO Format) | S/4HANA | CSLA | LEINH | Activity Unit (ISO Format) | Direct mapping from DCT |
| 9 | DCT | CSLA | LATYP | Activity Type Category | S/4HANA | CSLA | LATYP | Activity Type Category | Direct mapping from DCT |
| 10 | DCT | CSLA | LATYPI | Variant Activity Type Category | S/4HANA | CSLA | LATYPI | Variant Activity Type Category | Direct mapping from DCT |
| 11 | DCT | CSLA | KSTTY | Valid Cost Center Categories | S/4HANA | CSLA | KSTTY | Valid Cost Center Categories | Direct mapping from DCT |
| 12 | DCT | CSLA | AUSEH | Output Unit (ISO Format) | S/4HANA | CSLA | AUSEH | Output Unit (ISO Format) | Direct mapping from DCT |
| 13 | DCT | CSLA | AUSFK | Output Factor | S/4HANA | CSLA | AUSFK | Output Factor | Direct mapping from DCT |
| 14 | DCT | CSLA | VKSTA | Allocation Cost Element | S/4HANA | CSLA | VKSTA | Allocation Cost Element | Direct mapping from DCT |
| 15 | DCT | CSLA | SPRKZ | Lock Indicator | S/4HANA | CSLA | SPRKZ | Lock Indicator | Direct mapping from DCT |
| 16 | DCT | CSLA | FIXVO | Redistribution of Fixed Costs | S/4HANA | CSLA | FIXVO | Redistribution of Fixed Costs | Direct mapping from DCT |
| 17 | DCT | CSLA | TARKZ | Price Indicator | S/4HANA | CSLA | TARKZ | Price Indicator | Direct mapping from DCT |
| 18 | DCT | CSLA | YRATE | Price Calc. w. Period-Based Avg. Prices | S/4HANA | CSLA | YRATE | Price Calc. w. Period-Based Avg. Prices | Direct mapping from DCT |
| 19 | DCT | CSLA | TARKZ_I | Actual Price Indicator | S/4HANA | CSLA | TARKZ_I | Actual Price Indicator | Direct mapping from DCT |
| 20 | DCT | CSLA | MANIST | Actual Quantity Set | S/4HANA | CSLA | MANIST | Actual Quantity Set | Direct mapping from DCT |
| 21 | DCT | CSLA | MANPLAN | Plan Quantity Set | S/4HANA | CSLA | MANPLAN | Plan Quantity Set | Direct mapping from DCT |
Transformation Mapping
Mapping Table Name | Mapping Table Description |
N/A |
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Ensure DCT completeness | R2R Data Team |
| 2 | Value Mappings are according to the target design in S/4HANA | R2R Data Team |
Pre-Load Validation
Project Team
Completeness
Task | Action |
| Verify Record Count | R2R Data Team to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
Task | Action |
| Conversion Accuracy | R2R Data Team to ensure that all fields listed below pass the checks:
|
| Review Error Reports | Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source DCT. |
Business
Completeness
| Task | Action |
|---|---|
| Verify Record Count | Business Data Owner/s to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
| Conversion Accuracy | Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation / mapping rules (and signed-off DCT data). |
Load
Activity types will be migrated using the SAP tool 'Migration Cockpit', Object: Activity Type used for this specific import. Migration template is attached as a reference.
1071_Source data for CO - Activity type.xml
| View file | ||||
|---|---|---|---|---|
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The load process includes:
- Execute the automated data load into target system using load tool i.e., SAP Migration Cockpit.
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
Item | Step description | Team responsible |
1 | Ensure Pre-load sign-offs are obtained | R2R Data team |
2 | Ensure the load tools are transported into the correct tool instance | R2R Data team |
3 | Go to <Load tool> | R2R Data team |
4 | Load 1 or 2 records for "Create Cost Element Groups" to validate if data is loaded successfully without errors | R2R Data team |
5 | Proceed with full load if step 4 is successful and validated | R2R Data team |
6 | Validate few records loaded by accessing standard transactions or tables from S/4HNA E.g. KL03 or FIORI: Manage Activity Types | R2R Data team |
7 | Generate post load report if step 4 is validated | R2R Data team |
Load Phase and Dependencies
Pre-Cut over
Configuration
Item # | Configuration item |
1. | Controlling Area |
2. | Secondary Cost Elements |
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
| 1067 | GL Account Operational COA (Incl. Secondary CE) |
Error Handling
Error type | Error description | Action taken |
Configuration | Invalid Secondary Cost Element System provides opportunity to review the incorrectly populated data and these need to be analysed and corrected | Consult Functional team to expedite and fix the error in the system |
Configuration | Invalid Cost Centre Categories System provides opportunity to review the incorrectly populated data and these need to be analysed and corrected | Consult Functional team to expedite and fix the error in the system |
Configuration | Invalid Activity Type Categories System provides opportunity to review the incorrectly populated data and these need to be analysed and corrected | Consult Functional team to expedite and fix the error in the system |
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Count | R2R Data Team to verify the record count created in target S/4 HANA by accessing post load reports using standard reports from S/4 HANA. |
Verify Logs | Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.). |
Accuracy
| Task | Action |
|---|---|
| Conversion Accuracy | Verify that the Activity Types in target S/4 HANA are loaded correctly via load program and validate post load reports using standard t.code KL03 / KL13 or database tables CSLA from S/4 HANA. |
Business
Completeness
| Task | Action |
|---|---|
Verify Count | Download Post Load Reports from load program and verify that the record count loaded in the target S/4 HANA is the same count as of the approved load file. |
Accuracy
| Task | Action |
|---|---|
| Spot checks | Business should choose some Activity Types and perform comprehensive check of the fields in S/4 HANA |
| Conversion Accuracy | Verify that the Activity Types in target S/4 HANA are loaded correctly via load program and validate post load reports using standard t.code KL03 / KL13 or database tables CSLA / CSLT from S/4 HANA. |
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- Data values in DCT are target ready data unless a specific transformation rule is stated for that field in the transformation rules
- Basic required configuration to be completed prior to this conversation
Change log
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Workflow history
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