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This article outlines on how to handle requests for User Unlock, Validity Extension and Password Reset from the users.
Identifying the Tickets :
These tickets will be clearly identified by the user requirement where the user will state if the need is for Unlock or Validity Extension or Password Reset. Few of the examples are as below :
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These kind of tickets must be handled like a system specific requests only unlike the user creations and modifications. eg. If the user asks for the User Unlock in the PF1 system, then the user must be unlocked only in the PF1 system and not in the SF1 system. |
Approvals :
There are no formal approvals needed for the password resets. But for the validity extensions and unlocking the user, we need the approvals from the user's manager. We can go ahead to perform the action when the user asks the same. The approvals for the PI1 and SI1 system are managed by the L0 Teams depending on the region. If there are approvals are missing in the ticket then the ticket has to be transferred to the respective L0 Team (Bangkok, Lisbon or Curitiba) asking them to get the approvals.
The request is approved if an agent from the L0 Team mentions that the it is approved or if the one requesting the access is the User's Manager. An example can be seen below :
If we receive request related to unlock/ Validity Extension / Password Reset , in this case we need to ask user to use self reactivation tool:
Please ask user to follow the below steps:
The "Self-service reactivate" tool is now available to unlock by yourself your own SAP userID(*). Nothing could be simpler: When you receive the notification that your SAP userID is inactivated for a SAP system, you have to:
- Click on the link corresponding to the "Self-service reactivate"
- Verify that the flag "inactive in all systems" is not tagged (it means you can unlock by yourself)(*)
- Select the SAP system(s) that you would like to unlock
- Move to the right the SAP system(s)
- Add Reason for reactivating user
- Save... and that's all !
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