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Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


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Domain: TSU Tools & BAM
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Responsibility area:

Table of contents 

Table of Contents
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Scope

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ERP

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Frequency

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References



Forms



Attachments


 

 

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1. Objective and Scope

1.1. Objective of this Operation

 

1.2. Scope


2. Definitions

See Finance Glossary:

  • ...


3. Tasks description

3.1. I (TSU Tools & BAM) should discuss with Corporate Treasury and prepare a list of people, owners of POA on

Solvay

Syensqo SA bank accounts. Legal department should be informed and consulted.

3.2. I (TSU Tools & BAM) follow some rules to fulfil to be designated as a signatory:

  • POA owner should have at least 1 year experience in Solvay Syensqo Group;
  • 4-eyes principle, need two levels of signature: Group 1 + Group 1 or Group 1+ Group 2;
  • Group 1 is opened to senior Managers and Group 2 to TSU Operations;
  • A payment requestor must not be the approver of the payment for the same transaction;
  • Set a limit (currently 150m€ for Solvay Syensqo SA);
  • Approvers of payments must not be able to manage creditors and bank master data;
  • POA should not be granted to people external to the company, unless approved by the International Treasury. Any POA given to externals must be covered by a service contract clearly mentioning 3rd party liability in case of improper usage of the bank account (e.g. protection against fraud).


End of document.

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