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General Description

The Key Closing Steps reported represent key intermediate Steps in the monthly closing. They are split by range of time (= status) : Early or On Time, Late and Not Available

Split of timely and late completion of key intermediate closing steps for the selected month
Status by Month
Details : based on the selected period, capability to see each Closing step by Legal Entities, Region and Countries. An important note: For all the "Actual Columns", it refers to Schedule Manager inside SAP. All days/times for Schedule Manager are based on Brussels Central Time. Therefore, Closing Steps which are based on BO or FtO local times are shown adjusted to match when they would have ran on Brussels Central Time. Key steps which come from other sources are also adjusted to accurately compare to the Target time.

Closing steps based on SC Time:
BFC Upload: This is when the uploaded from SAP

First loading of data and before any manual intervention. This KPI tracks and reports on the number of differences, between the ERP (PF1 or WP1)

into BFC
BOIC Upload: This is when BOIC is uploaded from SAP (PF1 or WP1)
BOIC Freeze: BOIC is frozen for the company*
Close Product Costing + ML: This is the closing of product costing and material ledger in PF1. Cost Estimate in WP1.
Depreciation Run: This is running the monthly depreciation posting in SAP
Prelim P&L: This is when preliminary P&L check done and available for Front Office and Controlling to start their review of the results
Final Cycle Run: This is when the final assessment/allocation cycles are completed successfully for the month. It is only the final run; if the cycles have been ran and reversed only the last rerun is the actual completion to compare to target completion time
MM/AP Closing (MMRV): This is closing of A/P in SAP. No further Goods Receipts against POs are done after closing AP
Cycles Test Run: This is the monthly test run of cycles to identify any issues ahead of the closing
BFC Package Balance, Pretax: This when the BFC package has been completed, all blocking controls solved and it is in balance, but before the tax entry is posted in SAP and BFC
Closing steps based on FtO Time:
Tax Posting: This is when the tax posting is completed by the Front Office
BFC Publication: This is the D4 Compliance for submitting the monthly BFC package

Calculation

On Time or Early

Status if the closing step was performed within 15 minutes of the target time in the global calendar

Late

Status if the closing step was performed more than 15 minutes after the target time in the global calendar

Not Avalaible

In most cases, not available means that the closing step is not following the standard process and performed inside Schedule Manager. In some instances, this status means we are waiting some development before it will be available. In these cases, there will be comments provided

and BFC , and number of L.E. which have no differences vs. all L.E. reported. Number of differences are reported in total and by Balance Sheet and P&L. At this time, this KPI is only available for companies which are managed inside one of the back offices.

Number of Legal Entities where BFC = ERP and the percentage of total Legal Entities reported without differences.
Number of differences in total, by P&L and Balance Sheet. A difference is defined as a difference between BFC and the ERP at the BFC Heading level.
Details : based on the selected period, capability to see the total number of differences between BFC and ERP, the P&L differences and the Balance Sheet differences

Sources

QV source

Manual File

(from Primary Schedule Manager - SAP with the exception of BOIC Freeze which is from a BOIC report and BFC Package Balanced from a Salesforce Report)

- Prepare by BO as part of closing function. Underlying data coming from ERP (PF1 & WP1) and BFC

Refresh frequency

Monthly (16th of each month)

Specific Dimensions
Status Closing Step BO site : Bangok, Curitiba, Lisbon, Riga Legacy

Scope
All PF1 and WP1 entities Entities managed by one of the BO sites

Info

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Key

Pierre Boyer

Process Manager RtR

Marie-Line Ardito

The Key Closing Steps reported represent key intermediate Steps in the monthly closing. They are split by range of time (= status) : Early or On Time, Late and Not Available

Split of timely and late completion of key intermediate closing steps for the selected month

Status by Month

First loading of data and before any manual intervention. This KPI tracks and reports on the number of differences, between the ERP (PF1 or WP1)

On Time or Early

Status if the closing step was performed within 15 minutes of the target time in the global calendar

Late

Status if the closing step was performed more than 15 minutes after the target time in the global calendar

Not Avalaible

In most cases, not available means that the closing step is not following the standard process and performed inside Schedule Manager. In some instances, this status means we are waiting some development before it will be available. In these cases, there will be comments provided

and BFC , and number of L.E. which have no differences vs. all L.E. reported. Number of differences are reported in total and by Balance Sheet and P&L. At this time, this KPI is only available for companies which are managed inside one of the back offices.

Number of Legal Entities where BFC = ERP and the percentage of total Legal Entities reported without differences.

Number of differences in total, by P&L and Balance Sheet. A difference is defined as a difference between BFC and the ERP at the BFC Heading level.

Details : based on the selected period, capability to see the total number of differences between BFC and ERP, the P&L differences and the Balance Sheet differences

QV source

Manual File

- Prepare by BO as part of closing function. Underlying data coming from ERP (PF1 & WP1) and BFC

Refresh frequency

Monthly (16th of each month)

Status

Closing Step

BO site : Bangok, Curitiba, Lisbon, Riga

Legacy

All

Entities managed by one of the BO sites

Authorisations' rights : whole perimeter

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