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Info

This page includes how to steps from importing to publishing media files in Keepeek.



Note

Report any issues/clarify doubts to Web Contribution (Data) team here.



Tip

Keepeek tips



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title
toc
Upload files from your computer
Click


Click on the up arrow icon to open the upload options.
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Fristly

Firstly, complete the fields in the option

to

to define the sheets, this will help you by filling in automatically some fields (for example the copyrights).

This will also avoid having unnecessary required fields if it's for internal use only.

Note
titleNote:

Do this before starting to upload or it won't apply.


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If you do not want to keep doing this step, in case you use the same sheets for each upload, you can permanently define this in your user preferences.

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Then, click the browse button

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Once you have chosen the sheets to be applied, click the browse button to start uploading your files.

If the images are in several folders, simply use the browse button as many times as necessary.

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The files will have a loading bar that indicates when the upload is complete.

Processing time depends on the media's size.

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Expand
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titleLocate imported files


Files are uploaded into a temporary import folder.

To access, in the top menu, click the

tab

tab upload wall.

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In this stage only you can see this media

. All

since all files are uploaded as

a

draft and must be added to the folder tree in order to make it visible for other users.

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Expand
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titleEdit information
of your files


You can add information to your media, be it technical, legal, documentary or specific to your sector of activity (title, key, dimensions, size, keywords, places, dates, copyright, photographer, etc).

Once the information has been entered, it is very easy for users to find the media.

To access the editing screen, double click the file which will open

When you open the media it will show a preview and a new top menu will be loaded. You can use all of these new tabs to further detail your file

.

.

If you chose the option to upload for External Use, in the editing screen there are required fields which need to be completed, otherwise you are unable to publish.

Note
titleNote:

Fields

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Note that all fields

with a red (*) are required

to be filled and you can not publish the file without this information.Image Removed

.


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Once all the modifications are complete, do not forget to save.

It is advised to use the save and apply to all languages option.

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Publish files

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Expand
titlePublish in the folder tree


In the upload wall, find

your file and add it to a basket (understanding how the baskets work).

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Opening the folder tree, follow the path in which you want to add the file to.

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Once you are inside the folder, open the basket desktop menu, on the right, and drag it inside the folder.

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Then a pop up will appear, select the published option.

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the newly uploaded media. Then, on the right, open the folder tree and choose the path in which your media will be added.

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Drag the file to the folder, then a pop up will appear and you simply select the published option.

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If this option does not appear and your file is added as draft, open it and in the status tab choose to publish.

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If you have a warning note, as seen on the right, then you have required fields that are empty (check section "edit information").

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