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I prepare the file to be uploaded with: 

1. Controlling area
2. Sender cost center
3. Activity Type
4. Receivers: it can be a WBS, a Cost center or an order
5. Personnel number (not compulsory)
6. Quantity
7. Item text
8. "X"

Delete columns headings & empty rows. 

Save the file as type : CSV (Comma delimited)

Click yes if you have a message : "do you want to keep the workbook in the format?"

Start the transaction ZWFA47A and enter: 

1. The file in csv format

2. Session that must be run with transaction SM35: ZWFAI + company + 3 characters

3. Controlling area

4. Version : 0

5. Document Header Text: Sales force case number

6. Posting Date & Document date : last day of the month

7. Select "production" to work with pre-established rates or select "consumption" to work with actual rates.

Execute 

If you have a message "Do you want to grant access to this file?", click

For instance, if you have the message "Activity type xxx cannot be allocated from cost center xxxx-xxxx" it means that the budget was not entered with KP26. 

If no errors found, flag the options:

• Create BTCI session
• Send BI execution

Execute 

A batch input is generated and automatically processed. 

A message informs that the session was successfully processed

Go to SM35 to see documents posted