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Tableofcontents Tableofcontents

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Introduction Introduction

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Objective Objective

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1. INTRODUCTION

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1.1. Objectives and scope of this procedure

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1.2. Material

types in scope

• Z700 Finished products packed
• Z701 Finished products bulk *

* Z701 in PF1PF2-050 that when transferred to PF1PF2-020 transform in Z700

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1.3. Material range in scope

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1.

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4. Abbreviations

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2.

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STANDARD OPERATING PROCEDURE DESCRIPTION

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2.1. Principles

A specific form must be used to request new FP's creation:

PtP Portal WebForm
With the output of this form all necessary information to create a new FP will be available to D&A Team.
WebForm output:
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2.2. Verify possible duplication of article in

PF2-020

With information provided D&A Team should proceed to a check of similar/equal materials already created on PF1PF2:

Enter in transaction MM03 and search material by 'Material Type':

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2.3. Creation of a FP in PRS-050

After this check to ensure that no duplicate material will be created, we must observe all the Form to check some important fields as:

• GBU_Business: Vinyls
• CENTER: MONO 
• DELAY: URGENT
• ARTICLE_SIMILAR_sameProduct:  (No information provided)
• ARTICLE_SIMILAR_samePackaging: 185620 
• HIERARCHY: BRB2D 
• DANGEROUS: NO 
• EU_DUAL: NO  - EU_ROTTERDAM: NO  - EU_DRUGS: NO  - EU_OZONE: NO  - EU_COMM: NO  - EU_WEAPONS: NO  - USA_EXP: NO  - SC_DUAL: NO  - SC_WEAPONS: NO  - APO: NON 
  GBU information is extremely relevant to check the authority of requester. This check must be performed always that a new FP creation is requested.
  Link to Validation Contacts:
  

  Google Drive Live Link
  url https://docs.google.com/

  a

  spreadsheets/

  solvay.com/spreadsheet/ccc?key=0AjTa9doriCzqdDFrS0xvWktUTTlQWFg3MDU5dHFSYnc&usp=drive_web#gid=0

  d/1AqRZF1RC6At0f3QgQbR0xEC-t0727-2Wi0fgtxmgbPI/edit?usp=sharing

  
  Center: Mono – Inform us that this FP is produced by a specific plant only – Monocenter production;
  Delay: Urgent – Requests with urgency must be treated in 4h max;
  Article Similar _ SameProduct – The requester can inform us a material equal to this new one but with a different packaging.
  Article Similar _ SamePackaging – The requester can also inform us a product already created that uses the same packaging.
  Hierarchy – This information will help us to know the correct 'Division' and 'DCT cost price (CPR)'
  Dangerous – Need to be defined on 'DG indicator profile' and must be taken into account when filling fields for the 'Material freight grp'

EU_DUAL: NO  - EU_ROTTERDAM: NO  - EU_DRUGS: NO  - EU_OZONE: NO  - EU_COMM: NO  All these information will be relevant for GTS legal regulation - EU_WEAPONS: NO  - USA_EXP: NO  - SC_DUAL: NO  - SC_WEAPONS: NO  - APO: NON 
Materials are created in system PF1PF2/50 with transaction MM01 « Create Material ». It is essential to create the article having another reference as model, and when available we should always use the material provided on ARTICLE_SIMILAR_samePackaging.

NOTE - For Materials linked to GBU Solvay Specialty Polymers US (Z58*) , when a new material is requested, and there's no Packaging reference, we must maintain the packaging code in the Cloning tool, in order to further creations with the same packaging can be created directly by local user on this tool.

#28 – Descriptions of values:
Product hierarchy – Provided in form
Packaging description – 1^st packaging S25 on short description (table Z0RL)
Unit of charge Items – 2^nd packaging P1500 on short description (table Z0RK)
Industrial origin – Identifies the productive pant. This product is produced by an external supplier ZZZ (table Z0RN)
Product type – Code that identify the product
Group Product (PG) – The same last 5 digits from Material Group Z66-35814
Bulk code – We must always search for similar products and identify in this field the same product bulk code. If we are creating a new FP bulk or if there is no similar bulk this field should remain blank.
EV packaging code – This code identify the complete packaging to be used on new FP (table Z0RJ)
Flag bulk/packed – Packed for FP with packaging, Bulk for the not packing.
Grand groupe produit code – Should be always blank, if we use a similar product that has information on this field we must delete.
DCT cost price (CPR) – Is the 3^rd code related with Product hierarchy and plant/sales org. Search always a similar one with these matches to copy fields Division + DCT cost price (table Z0R2).
SAFIR Code, Salt hierarchy, Process element and Chemical formula - Should be always blank, if we use a similar product that has information on these fields we must delete.

24.445 KG

We never modify texts using Sales text and/or Purchase order text. At this point go to Extras and choose Internal comment.

Tip: The purchase order text and sales order text is copied over (if both exist, then simultaneously) from the internal comment.

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Goto (1) > Purchasing

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Note: Critical Part – PF2/050 - If field is flagged; the transfer of Data to PF2/020 concerning the purchasing views will be blocked.

All other fields information already maintained in All other fields information already maintained in previous tabs.

We should only open this view. Long text already maintained in Internal Comment.

Tip: The purchase order text and sales order text is copied over (if both exist, then simultaneously) from the internal comment.

 
All process of creation is now completed. Click .
Before transfer the material to PF1PF2-020 open the new FP in MM03 and confirm that all the fields are complete and correct, special attention to Sales and Purchase order texts. If texts not correctly transferred from Internal Comment see step XXXXX.

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2.4. Material transfer from

PF2-050 to

PF2-020

P1/050 to PF1PF2/020: Article Transfer – General Rules

All Creations/Modifications in material records in

PF2/050 can be manually transferred to

PF2/020, allowing requester to have his demand performed and available in a short time delay.

Z2R9 - « SEND MATERIAL IDocs » 

PF2_050 ERP
Transaction used when number of material records to be sent to

PF2_020 are not higher than 5.

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Insert your article numbers and Execute (destination

PF2_020 ERP)

BD10 – « SEND MATERIAL » 

PF2_050 ERP
Transaction used when number of records to be sent to

PF2_020 is higher than 5 records.

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Insert numbers of articles created using multiple selection button and in message type – Z_MAT_FOCUS

BD87 – « SELECT IDocs » 

PF2_050 ERP

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Insert the range of numbers created and

Execute  

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Position the cursor on Z_MAT_FOCUS, press right button and choose Option: Process

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All documents were well sent to

PF2_020


BD87 « SELECT IDocs » 

PF2_020 ERP

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Position the cursor on Z_MAT_FOCUS, press right button and choose Option: Process

In case of iDoc errors select iDOC and press right button and choose Option: Restrict and Process  

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Untick Back ground processing and click Execute.

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Click in Application log to check the errors in details.

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Creation of Complementary Views

PF2/020

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2.5. GTS legal regulation for new FP's

Please use the link below for more information on compliance classification and manual procedure for OGP Classification upload:

Note: If you uploaded the compliance classification using the process given above, the process below is not required.

After transferring the new material to PF2-020 the last step of new material creation is the After transferring the new material to PF1-020 the last step of new material creation is the maintenance of GTS legal regulation. This is operated in a different system, so we have to wait 1hour before this last step.

NOTE: Brazilian plants do not use GTS. Product will not be available in GTS system to maintenance.
This is the last step of a new FP creation. After this step reply to request with the new material number and inform that material is completed and GTS legal regulation maintained.

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Go to transaction Z3R4

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Enter all the data received for material extension

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Click execute

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Work to be done by D&A Team

These red crosses means that material is not extended to plant and sales indicated

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Work to be done by Core-Tables

Any red cross in these fields means that material can't be extended. Confirm with the business this request and if so send a request to APDM

These identifies if the relation between material division - QD, Sales and plant are already maintained in core tables.

2.6 Export Control Compliance: ZNXLDAE_CTRL_GROUP

Once the material is created and transferred to PF2_020, after two hours update the control group ID in the transaction ZNXLDAE_CTRL_GROUP.

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Materials from these GBUs we have to change the code to 9&NA (not applicable):

Oil&Gas

Peroxides

Composites

Soda Ash

Aroma/Silica

Doa Rep

Coatis

In these GBUs we have to see the code in the creation request or transfer the case to the person who created it (if it is from our team):

Novecare

Speciality Chemicals

Technology Solutions

Speciality Polymers

*If the material has been created by someone from another GBU, we can question that person directly (ej: Andrew Kinkaid)

The control group ID is given in the google form for material creation request.

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Enter the material code in the transaction and press change. Then update the IP security field with the control group ID and then press save.

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Then a popup will appear, click on the green tick.

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3. FINISHED PRODUCTS MAINTENANCE AND BUSINESS SPECIFICITIES

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3.1. Extension of a FP to new Plants and/or Sales Organizations

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This example shows a request to extend an already existing FP to new plant and sales organization.
How to understand the request:
159352//5955//11//61//9014
159352 – Material number to be extended
5955 – Sales Organization (Use Z0RZ to see Companies/Sales org. details)
11 – Distribution channel
61 – Business Common Code – Material Group on this material Z61-17060. The Z61 identifies the business and the 17060 identifies the product.
9014 – Plant code

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Insert the Plant + Sales + Distribution channel to be created

Try to use as model a similar plant and sales. In this case as 9014 is India, we choose a Chinese plant 8HAN.

Note: When a material is extended to a new plant, its GTS classification should be reviewed. Check chapter 2.5 for the process.

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3.1.1. Material extension manually – MM01 – PF2-50

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Click enter and the first tab will be available to edit with the following message on the bottom:
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Follow the steps #30 to #57 to correctly fill all necessary data. Note that texts steps are not necessary; this information is common to all.

Note: Whenever a finished/semi-finished material is extended to a new plant, its GTS classification should be reviewed. Check chapter 2.5 for the process.

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3.1.2. Material extension automatically

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As in this example the requester ask to extend this material to a new plant and sales we choose option:
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When we receive a request to create a new FP we should always:
1^st – Analyse the similar materials indicated by requester
2^nd – If no similar advised or if not the correct one, go to MM03 and find a similar material for product and another for packaging.
If we find a similar product (description before star) we use the same Material Group Zxx-xxxxx.
In some cases is a completely new product and we need to create a new Material Group.
Material Group are composed by 'Zxx' that is the reference to the business and 'xxxxx' 5 numbers that is the Product Group and identifies only the product.
So, to create a new Material Group:
1^st – Create a new Product Group
2^nd – The Material Group can be created
To create the Product Group:

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Go to Selection > By Contents

Even has not found any similar product in MM03 we do new search

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Click New Entries

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Insert the description provided and click enter

Copy the new Product Group to notepad

Automatically a new Product Group is generated.

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Select Goto > Translation

Select FR and copy the text from EN to FR click continue and save.
Product Group creation is completed.

Note: When a material is extended to a new plant, its GTS classification should be reviewed. Check chapter 2.5 for the process.

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3.2. Material Group creation and maintenance

When we receive a request to create a new FP we should always:
1^st – Analyse the similar materials indicated by requester
2^nd – If no similar advised or if not the correct one, go to MM03 and find a similar material for product and another for packaging.
If we find a similar product (description before star) we use the same Material Group Zxx-xxxxx.
In some cases is a completely new product and we need to create a new Material Group.
Material Group are composed by 'Zxx' that is the reference to the business and 'xxxxx' 5 numbers that is the Product Group and identifies only the product.
So, to create a new Material Group:
1^st – Create a new Product Group
2^nd – The Material Group can be created
To create the Product Group:

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Now that Product Group creation is complete we need to create the new Material Group.
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We receive requests to modify some FP's, on fields as short description, long description, units of measure… These kinds of modifications are possible but we need to follow the same procedure indicated for Raw materials on PF1/050: Article Modification: General Rules
Raw materials procedure:
https://docs.google.com/a/solvay.com/document/d/1MWdlwOwYmOQednprYVwwZ98jT47bPeGfGzPQz-sZYQ0/edit
In case of several pants is necessary to request sometimes the authorization to some business, see contact names on:
https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0AjTa9doriCzqdDFrS0xvWktUTTlQWFg3MDU5dHFSYnc&usp=drive_web#gid=0

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In this case there is no need to perform a new check to see if product already exists because we already do that check on table Z0RI before new Product Group creation.

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Material Group creation is completed. We can proceed with new material code creation on PF2-050 but we have to wait 1hour to transfer the material the PF2-020, is the time that the system takes to transfer the Material Group created and used on new material code.

3.2.1 Exceptional procedure for a material of different industrial origin for GBU Specialty Polymers

Exceptional procedure to be used when creating a new Material Group for a different Industrial Origin in PF2 Finished Products for Specialty Polymers when requested in form like this:

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• Create the new material group (name of the product *Industrial Origin) Example: PVDF 1010/0001 *CZ
• Send email to "Guido Parodi" and "Elena Ferrara" : Format for email "We were requested to differentiate the industrial origin of this material so please link the material group X (the one we just created) to Prodcom X (in the form) and let us know once it's done."
• After confirming it's done, we create our new material and assign that new material group to it.

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3.3. Requests to modify FP's

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3.3.1. Pre-requisites

We receive requests to modify some FP's, on fields as short description, long description, units of measure… These kinds of modifications are possible but we need to follow the same procedure indicated for Raw materials on PF2/050: Article Modification: General Rules
Raw materials procedure:
https://docs.google.com/a/solvay.com/document/d/1MWdlwOwYmOQednprYVwwZ98jT47bPeGfGzPQz-sZYQ0/edit
In case of several pants is necessary to request sometimes the authorization to some business, see contact names on:
https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0AjTa9doriCzqdDFrS0xvWktUTTlQWFg3MDU5dHFSYnc&usp=drive_web#gid=0

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3.3.2. Modification

Follow the Raw materials procedure indicated on chapter 3.3.1.

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3.4. FP's suppression requests

The requests to delete a FP should follow the same procedure described on PF2/050 – Material Deletion in Raw materials procedure.
Link:
https://docs.google.com/a/solvay.com/document/d/1MWdlwOwYmOQednprYVwwZ98jT47bPeGfGzPQz-sZYQ0/edit

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3.5. FP's Local Views creation

We are responsible to create local views for FP in specific plants. If a request is received to create or extend a FP for plants indicated, open the link and follow the instruction on procedure.
Solvin => TAXV and TAXW – Only for FP's packed on Pallet.
Shanghai plants => 8HAN; 8HBN; 8HCN; 8HDN; 8HEN; 8HFN – Storage plants
SNA – Administrative plant
Solvay Chemicals International Plants => No specific plants defined but we should always use Z2RY (PF2-050) to see plants details. Normally plant codes that end xxx5 are plants from SCI.
8++M and 9018(copy of 8XDM) – Specific plants were we are responsible to create only the MRP views. See instructions on file:

• SoleXIS-Materials-Specs-Artcom.doc

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3.6. Mass Modification

We are responsible to mass modify any field in the material master as other teams doesn't have the tools and authorization to perform mass updates. Please make sure you have the approval from the data stewards to make such modifications.

Mass updates can be performed using transaction MM17, macros or using process runner. Based the requirement, the correct tool has to be used. 

Material master mass modification is performed when a change of a value in the same field(s) for a list of materials needs to be carried out. The process using MM17 is described below in detail.

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3

.7. Deletion

1. At plant level

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Also mark the deletion flag at the plant in MM06.

2. At Sales org Level

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Also mark the deletion flag at the client level for the requested sales org.

3. At Client Level

If a client level deletion is requested, delete the material in all plants and all sales orgs. 
Then change the description to add ### at the end if it is PF2 material or Add *OBS * at the beginning of the material description. Add Z4 for X-plant matl status field in basic data. Also mark the deletion flag in MM06 at the client level.

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Deletion can also be done in MM17, please follow the below steps

1. At Client Level

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2. At plant Level

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Select description field(MAKT) and variant to perform the change

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• SoleXIS-Materials-Specs-Artcom.doc

8. WP1 materials replicated in

PF2 – Z50*

We are responsible for the creation of materials linked to GBU Solvay Mexicana (5726) and Solvay Vostok (5785) in PF1PF2, taking in consideration referenced WP1 materials.
For this type of situations, we must always create the material in PF1 PF2 with the cross Division as it is in WP1 material.
If there is still no PF1 PF2 division created, based on WP1 material division, APDM must be contacted in order to create the missing link.
The following procedure should be taken in consideration for these situations:
Z50* Division procedure
An Industrial Origin, must be given by the requester, this information is most of the times related to a plant for which the WP1 material is created. There are a few exceptions where the origin is related to a Third party supplier, for situations like this; APDM must be contacted in order to create an Origin related with that supplier/plant.
All remaining steps must be followed as described above in this procedure for the common finished products.
No GTS regulation is needed for these materials.

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4. CONTACTS

In case of doubts you should ask assistance to our colleagues from APDM Team:

• apdm@solvaysbs.freshdesk.com

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5. SBS PERIMETER

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6. REFERENCES

This procedure refers to the documents listed in below link:
FP's creation form - PtP Portal WebForm
PF1Raw PF2Raw Materials creation - https://docs.google.com/a/solvay.com/document/d/1MWdlwOwYmOQednprYVwwZ98jT47bPeGfGzPQz-sZYQ0/edit
Validation Contacts - https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0AjTa9doriCzqdDFrS0xvWktUTTlQWFg3MDU5dHFSYnc&usp=drive_web#gid=0
Availability Check –
https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0Ap92vkWj-TmzdFFzU0VScFEtZlVnWWs3Y1FyRUFMN0E&usp=drive_web#gid=0

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7. ATTACHMENTS

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