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SRM7 - Financial approval workflowFrequently Asked Questions

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Table of Contents


SECTION 1 - Main principles

  

Expand
titleWhat is the SRM7 approval process ?
SRM7 - Definition

SRM7 is the Digital & technology solution used by approx 3,500 users across the world to request their needs, to access to e-catalogue, approve the request (techn. + purch. + fin.) and to declare delivery receipt 

It is part of a global Purchasing process involving

Solvay

GBS, Purchasing and GBU organizations

It is very close to Finance structures (costs center, GL accounts, ….) and A/P process (invoice divergence)

It applies Group rules to approve expenses with a workflow, following different rules depending on: 

  • Matrix approval (including thresholds)
  • Procurement organization
  • Type of goods
    • GBU’s or functions WW organization beyond plants/sites
    Note
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    titleFind out more about SRM7

    SRM7 - Financial approval

    When a requester creates a shopping cart, it goes through the SRM7 workflow.

    The 5th step of the workflow is the financial approval. 

    The financial approvers are maintained in the financial matrix by the GBU / function controllers. 

    Image Removed

    workflow



    Expand
    titleWho can approve a purchase order ?

    Depending on where the order is placed, the rules are different.

    There are 3 cases:

    SRM7 - Financial matrix

    Who approves a purchase order ?

     

    CASE 1 - the order is placed on a cost center

    Each cost center 

    CASE 2 - the order is placed on an order

    CASE 3 - the order is placed on a WBS

    element



    SECTION 2 - Financial matrix

    Expand
    titleWho should validate a purchase order ?
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    Follow the procedure: How to ask access to PRS (PF1-050) and to submit workflows for finance master data?

    Expand
    titleHow can I request access to BW ?
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    Fill BW Access Request Form and select the list of applications you need to have access

    Expand
    titleWhat do I have to do if I need to change the organization of cost centers ?
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    bgColor#f2f2f2

    When you are asked to change the cost centers organization of a GBU / function, you may need to perform other changes (payroll, T&E...)

    You can find a list of things to do here: To-do list when changing the organization of cost centers

    What is a financial matrix ?

    The financial matrix is stored in the tool SRM. It is a multi-level organisation chart. Each level of the matrix is a position (not a name).

    Note
    iconfalse
    titleFind out more about financial matrix

    SRM7 - Financial matrix

       

    Expand
    titleHow to extract a financial matrix ?

    You can extract the financial matrix using procedure SRM7 financial matrix


    Expand
    titleHow to update the financial matrix ?

    When creating a request to update the SRM7 structure, the best way is to provide the Financial structure file with the intended modifications.

    The file contains every information needed to make the creation, modification or removal in the structure. By indicating on the file the necessary information, the SRM7 team should be able to make the changes more quickly without back and forth.

    Expand
    titleWho can request an update of the financial matrix ?

    The update of the financial matrix is the responsibility of the controller. 

    You can find here the main contact for each GBU / functions: Main contacts - financial matrix



    SECTION 3 - Cost centers responsibles

    Expand
    titleHow to request an update of a cost center ?

    Procedure to request the update of the approval position of a cost center:  Request the creation / update of Master Data


    Expand
    titleHow to extract the list of cost centers with responsibles ?

    You can extract the list of cost centers with their person responsibles using: 

    1. the BW query : FC - Cost centers master data
    2. a report SAP 



    SECTION 4 - Data extraction

    Expand
    titleHow to extract a financial matrix ?

    You can extract the financial matrix using procedure SRM7 financial matrix


    Expand
    titleHow to extract the list of cost centers with responsibles ?

    You can extract the list of cost centers with their person responsibles using: 

    1. the BW query : FC - Cost centers master data
    2. a report SAP 



    SECTION 5 - Request an update

    Expand
    titleHow to request an update of the financial matrix ?

    When creating a request to update the SRM7 structure, the best way is to provide the Financial structure file with the intended modifications.

    The file contains every information needed to make the creation, modification or removal in the structure. By indicating on the file the necessary information, the SRM7 team should be able to make the changes more quickly without back and forth.


    Expand
    titleHow to request an update of the cost centers ?

    Procedure to request the update of the approval position of a cost center:  Request the creation / update of Master Data



    SECTION 6 - Impact of the project PO2

    Expand
    titleWhat is the impact of the PO2 project on the financial matrix ?

    In the frame of Po2, the financial matrix was duplicated. There is one financial matrix for SCO and one for ECO

    => All cost objects in a company SCO should have a responsible SCO and vice et versa.


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    titleFind out more about SRM7 in PO2

    SRM7 - Impact of the project PO2

    Expand
    titleWho do I contact to change the business structure of a GBU ?
    No change will be done in WP1 or PF1 without a prior validation of the corporate controlling team

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    You must contact the corporate controlling team. Main contacts:

    User Profile
    userbour6455

    User Profile
    userborr1859

    They will update the business structure in BFC first and will contact the Data & Reporting team to ask them to implement the change in WP1 and PF1.

    Warning