c. Input the results of the count & validate the inventory discrepancies
Tip
Responsible: Physical inventory manager (PIM)
Check that all count sheets are collected and that they are input into the system.
If the location have structure for such, it is OK for use of scanner guns or equivalent devices.
Recording of count results is made with dedicated functionalities of the inventory management system.
A list of inventory discrepancies calculated automatically by the inventory management system is printed.
The PIM identifies items that require a second count according to the rules defined in the site procedure. As far as possible, it is a different count team who performs the second count.
The results of the second count are recorded, and if necessary a third count can be asked. Otherwise a definitive list of inventory discrepancies is communicate to the PIM.
The inventory documents (count sheets when applicable and discrepancies list) are archived by the PIM.
