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We should use /N/FIN3/OKP1_BK to lock/unlock CO transactions for a specific company code for any given period (for WP1 system).

Warning
titleOKP1 in WP1

In WP1 system, only few users have access to OKP1 transaction.

All the periods of OKP1 from year 2010 forward, should remain opened and the management of CO

period

should be done by /N/FIN3/OKP1_BK

.

The concerned Controlling Areas are:

  • Z001
  • Z006
  • Z013
    • Z025

  • Z026
  • Z028
    • Expand
    titleThe transactions controlled with this program are
    Business Transactions
    CPPAActual Process Assessment [CPP5]
    RKIUActual Overhead Assessment [KSU5]
    RKIVActual Overhead Distribution [KSV5]
    RKIBActual Periodic Repostings [KSW5]
    RKLActual Activity Allocation [KSC5] [ KB21N ] [ KB21]
    KAZIActual Cost Center Accrual [KSA3]
    KSIOActual Cost Center Split [KSS2]
    KPIVActual Cost Distrib. Cost Obj. [KKPX]
    RKILActual Inverse Activity Alloc. [KSC5]
    RKNActual Non-alloc. Activities [KB51N]
    KZPIActual Overhead (periodic) [KGI2]
    KSIIActual Price Calculation [KSII]
    KOAOActual Settlement [KO88] [KO8G] [CJ8G]
    RKLTActual Template Allocation [KPAS]
    KSPAAssessment to CO-PA [KEU5]
    KABGAutomat. WIP/Results Analysis
    COINCO Through-postings from FI [FB50] [FB01]
    KTDACOPA: TOP-DOWN: Actuals [KE28]
    KAZODown Payment [F-29]
    RKSEnter Statistical Key Figures [KB31N] 
    KABMManual WIP/Results Analysis [KKA1]
    KAMVManual Cost Allocation [KB15N]
    RKLXPredistribution of Fixed Costs [KSFX]
    RKU3Repost CO Line Items [KB61]
    RKU1Repost Costs [KB11N]
    RKU2Repost Revenue [KB41N]
    RKLNRevaluation at Actual Price [KON1]
    RRIBSeg. Adjust.: Act.Per.Repost. [KISR]
    RRIUSegment Adjust.: Act. Assess. [KISR]
    RRIVSegment Adjust.: Act. Distrib. [KISR]
    RKWDTarget=Actual Activity Allocation [KNMA]
    KVARVariance Calculation [KKS2]
    KZRIInterest calculation (actual)
    KRATLIS transfer : actual SKF
    KEFCCO-PA External Data Transfer
    KE27COPA Periodic valuation
    KE21CO-PA Line Item Entry
    KB21CO-PA Activity Allocation
    CPAECO-PA Template Allocation
    Expand
    titleThe following business transactions are not covered by this transaction
    Business Transactions
    PRCActivity backflush
    KOR1PS incoming orders: auto determination
    KFPITransfer price allocation
    JVIV JV Actual distribution
    JVIUJV Actual assessment

     

     

     

    Status
    colourBlue
    titleStep 1

    Start the transaction using the transaction code

    With /N/FIN3/OKP1_BK it is possible to lock CO transactions for a specific company code for any given period (for WP1 system).

     

    Status
    colourBlue
    titleStep 2

    Fill fields:

    1. Controlling area: WP1, check Rules - CO structure and PF1 is CHEF

    2. Fiscal year: current year
      Note : - Fiscal year:  Normally this will be the same as the calendar year.  However, a company could have a fiscal year that is different from a calendar year.  In either case, you will enter the appropriate year that reflects the current fiscal year.

    3. Company code: select the company code or several company codes

    4. Version: There are 2 main scenarios:  one for Actual and other for Plan.

      a)  Actual:  For Actual periods

      b)  Plan:  For Plan periods, this will be the plan version to be unlocked or locked.   Plan versions are noted below.  Usually it will be either “0” or “1”.

      Click on “version” to open this window

     

     

     

    Info

    The period lock or unlock can be used in various ways, please find the examples below


     

     

    Expand
    titleCase 1 -> For ALL actual transactions for single periods (lock/unlock period)
    Expand
    titleSTEP 1
    Column
    width40

    We will lock all business transactions in companies ZFR3 and ZFR9 in period 02/2014

    1. Controlling area: Z006
    2. Fiscal year: 2014
    3. Company code: Select the companies you want to lock
    4. Version: 0

     

    To select the companies, you click on 

     

     

     

     

     

     

     

     

     

    1. Press the button « multiple selection » and
    2. Flag the companies you wish to lock  

    3. Press the 
    Column
    width10

     

    Column
    width40

    Expand
    titleSTEP 2
    Column
    width40

    Press the button « Lock all act. »    

    Column
    width10

     

    Column
    width40

    Expand
    titleSTEP 3
    Column
    width40

    Inform the period you want to entire block

    And enter 

    You will have this message :

     

    All actual business transactions in period 02/2014 were blocked in companies ZFR3 and ZFR9.

    Column
    width10

     

    Column
    width40

    Expand
    titleSTEP 4
    Column
    width40

    You can check if the locking was done for those companies.

    Column
    width10

     

    Column
    width40

    Expand
    titleCase 2 -> For a single actual transaction for certain period(s) (lock/unlock transaction)
    Expand
    titleSTEP 1
    Column
    width40

    We we are locking a certain business transaction in month 03/2014 in the companies select previously

    1. Controlling area: Z006
    2. Fiscal year: 2014
    3. Company code: Select the companies you want to lock
    4. Version: 0

     

    Press the button « Actual »    

     

    Info

    When you select « Actual » only actual transactions are visible.

    When you select « Plan » only plan transactions are visible.

    Please make your choice before you will select the business transactions


    Column
    width10

     

    Column
    width40

     

    Expand
    titleSTEP 2
    Column
    width40

    You can flag the transaction you want to lock in the period and save

     

    In the example we are locking all postings in CO from FI in month 03/2014 in the companies select previously   

    Column
    width10

     

    Column
    width40

     

    Expand
    titleCase 3 -> For a single actual transaction for all periods of a fiscal year (lock/unlock transaction)
    Expand
    titleSTEP 1
    Column
    width40

    If you select one business transaction and press the button « lock transaction »

     

    The business transaction will be locked in all periods in the companies previously selected 

     

    Info

    The button “unlock transaction” is used in the same way, to unlock one business transaction in all periods

    Column
    width10

     

    Column
    width40

     

    Expand
    titleCase 4 -> For all actual transactions for a certain period (lock/unlock period)
    Expand
    titleSTEP 1
    Column
    width40

    If you select one period and press the button « lock period »

    All business transactions will be locked in this period in the companies previously selected  


    Info

    The button “unlock period” is used in the same way, to unlock one period


    Column
    width10

     

    Column
    width40

     

     

    Warning

    Some considerations

     

    • You only could work with group of companies in the lock and unlock transaction once all companies in the group have the same status.
    • In case you have opened or closed any single company code and you can NOT maintain any entered group of company codes, you may get the following message /Fin3/KBAS_MSG001 :

    • The system is not allowed to update group of companies that don’t have the same status of lock/unlock in business transactions.

     

     

    Expand
    titleTo solve this issue, you have the following 2 options :
    Expand
    titleA) Reconcile all company codes : Standard reconciliation
    Column
    width40
    To restore now the consistency, you have the option to lock all the entered company codes (or group) for a specific period at the same time. 
    Column
    width10

     

    Column
    width40

     

    Expand
    titleB) You could update the company again in order it has the same status of the group, or take it out of the group
    Column
    width40
    Warning
    The transaction /n/FIN3/OKP1_BK has priority inside transaction OKP1: if a change is done with OKP1 and you have previously used /n/FIN3/OKP1_BK to lock periods, the status in the company level will remain the same updated by /n/FIN3/OKP1_BK.
    The recommendation is not use anymore OKP1 to avoid mistakes.
    Column
    width10

     

    Column
    width40

     

     

     

     

     

     

     

     

     

     

     

    Status
    colourBlue
    titleStep 7

     

    Status
    colourBlue
    titleStep 7

     

    StatuscolourBluetitleStep 7

     

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