The reference for the coverage rate is the BW query physical inventory coverage rate
1 - How to run the query ?
- I open Start menu
- I open Analysis for Microsoft Excel in the Start Menu / All program
3. In File tab, I select Analysis. Then I click icon open workbook (from SAP NetWeaver)
4. I select the data source BW - Production - WBP
5. And I click on Next
6. Enter user and password
7. Select folders tab and then choose Role in order to select core workbooks
8. Open the workbook physical inventory coverage rate (core workbook)
9. Press OK
10. Click on 
(Analysis tab)
11. Enter the data you want to display in the report. Here is only mandatory the company code.
12. Press ok
There are two spreadsheets in the file:
- one for the FI (Z120 & Z125)
- one for other type of materials
Step 2 - Why the coverage rate is lower than expected ?
- Answer 1 : The physical inventory is not finished
- Answer 2 : There is no more quantity of some materials that were in the inventory at last year end
- Answer 3 : Inventory flag is updated in BW on Saturday
For question related to physical inventory procedure in RCS, please refer to APM training document :
Warehouses in IM Warehouses in WM
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There are 7 steps in a physical inventory in MM when there is no variance and 10 steps when a recount is needed
Physical inventory creation | MI31 | |
| Inventory count from printing | MI21 | |
| Physical stock calculation | Out of RCS | |
Inventory count entry | MI04 | counted |
| Inventory count differences printing | MI20 | |
| Inventory count differences validation | MI07 | validated |
Results display | MB03 | |
| Inventory recount if needed | MI11 | |
| Inventory recount entry | MI04 | counted |
| Inventory recount differences validation | MI07 | validated |
| A physical inventory is taken into account in the BW query when the status is validated (step 6 & 10) |
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There is no more quantity of some materials that were in the inventory at last year end
The reference used by the calculation of the coverage rate is the inventory at the end of the previous year.
It is recommended to count all inventories even if the quantity is equal to zero and follow this procedure :
- Create the inventory document with MI13 and select "only materials with zero stock". If necessary you can change in the control section to the relevant "MA. no. items/doc"
- In MI04 (inventory count) click on "set zero count" => All item ZC box will be checked
- Validate with MI07
- Create a new inventory document with MI31 and select materials "only materials w/o zero stock" and complete the procedure
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Inventory flag is updated in BW on Saturday
The query reports the coverage rate as of last friday night.
Status colour Blue title Step 3
Attach physical inventory report in the Excel template
- Choose "insert"
- Click on the "object" button
- This window will open
- Select "Create from file"
- Add you file by clicking on "Browse"
- Select "Display as icon"
- Select OK
Status colour Blue title Step 4
3 - E-mail
validation from GCCO
- By September coverage rate in value is above 80% of prior year-end value for the FI, and above 90% for other type of material knowing that each reference is counted every 3 years for manufacturing supplies and every year for all other types of materials.
- In case of exceptions to the rules defining the physical coverage rate for year end, the FRA publishes last quarter physical inventory planning and require GCCO validation.
- The validation mail is posted in the Electronic Control Evidence
- Depository
Status colour Blue title Step 5
For information : SBS dashboard - Coverage rate indicator
| Inventory coverage rates are followed using this indicator in SBS dashboard |
| Info | ||
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Either you run the query as previously explained or you can receive automatically a monthly broadcast |
| Include Page | ||||
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| user | alepercq |
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