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Tasks to be completed when documenting an operation (from creation to publication)1. Enter the Title of the operation / page2. Add the following Labels :
3. Fill in all fields as described above4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow |
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| Domain: Country Accounting |
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Responsibility area: N/AFinance Operations |
Table of contents
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ScopeERP(To be filled!) Frequency
(To be confirmed!) ReferencesZZF_POSTING_FILE FormsES PAGOS MENSUALES SECRETARIA_TEMPLATE Attachments8. Add the link to attachments or external links To be filled! Previous OP << |
1. Objective and Scope
1.1. Objective of this Operation
The purpose of this document is to describe how to perform the booking of the secretary expenses of the month. All these expenses have been paid locally though BBVA (cheque) and must be reflected in accounting.
1.2. Scope
This operating procedure (OP) applies to company 0245 – SOLVAY QUIMICA, S.L.
2. Definitions
N/ASee Finance Glossary.
3. Tasks description
3.1.
ProcedureI perform the booking of the secretary expenses of the month
On a monthly basis you will receive a xls file (Secretaría Pago gtos. mensuales DD.MM.YY) with the detail of the expenses paid during the month. The file presents the following layout:
This is splitted by expenses with VAT to recover "Relación gtos. con IVA" and other payments done, not relevant for VAT "Resto de pagos efectuados".
You must also receive the pdf files with the justification of all the postings to be done (this can be invoices, receipts or other payments).
3.1.1. Steps to follow
The xls file is pre-filled with the total amounts, accounts to book and the correspondent imputation (cost center or order) and it was developed to prepare the necessary postings.
You can find the Template of this file in Service Excellence "AODOCS ES PAGOS MENSUALES SECRETARIA_TEMPLATE" (to update after codification assignment).
For expenses with VAT to recover we need to book the invoice against the vendor account and then book the payment. For others the posting done is just bank account 50601EUR30 against an expense account (61*). STEP
Step 1
In the
request it Freshdesk ticket it should be mentioned the value date of the bank payment. This information should be added in the grey cell after PAGO.
This will automatically fill the field value date in the posting file.
STEP
Step 2
For each line in the file with VAT to recover "Relación gtos con IVA", you will have to check in the pdf file if the correspondent justification is attached and confirm the following information:
- Invoice has tax retention of
19%- 21%: add YES or NO to automatically update the posting file with the correct tax code
8(- 27
The "BASE" value (column D) is calculated manually:
BASE total = BASE IVA PDF + (IMP.RETENCION - CUOTA) PDF
Do not fill column E "IVA 21% 8F";
- Base amount (calculated automatically);
- VAT amount if 21%, tax code to use is 8F (calculated automatically);
- VAT amount if 0% tax code to use id 8L (calculated automatically).
Examples:
Invoice without VAT retention:
Invoice with tax retention:
Step 3
Once the information is complete the posting file will be automatically filled.
What you have to ensure is that there are no errors in the formulas and that document and posting dates are correct.
Add the case number in the reference and delete the blank lines before proceeding with the posting using the ZZF_POSTING_FILE transaction.
Step 4
After all postings done it must be attached to all of them the pdf file received.
Step 5
The last step consists in the clearing of the vendor accounts in which the postings were performed.
End of document.
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