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SECTION 1 - Main principles
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SRM7 is the Digital & technology solution used by approx 3,500 users across the world to request their needs, to access to e-catalogue, approve the request (techn. + purch. + fin.) and to declare delivery receipt It is part of a global Purchasing process involving |
GBS, Purchasing and GBU organizations |
It is very close to Finance structures (costs center, GL accounts, ….) and A/P process (invoice divergence)
It applies Group rules to approve expenses with a workflow, following different rules depending on:
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When a requester creates a shopping cart, it goes through the SRM7 workflow.
The 5th step of the workflow is the financial approval.
The financial approvers are maintained in the financial matrix by the GBU / function controllers.
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Depending on where the order is placed, the rules are different. There are 3 cases: CASE 1 - the order is placed on a cost center
CASE 2 - the order is placed on an order
CASE 3 - the order is placed on a WBS
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SECTION 2 - Financial matrix
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The financial matrix is stored in the tool SRM. It |
SRM7 - Financial matrix
The financial matrix is stored in the tool SRM but can be downloaded in excel following the procedure SRM7 financial matrix
Description of the financial matrix
is a multi-level organisation chart. |
Each level of the matrix is a position (not a name).
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Level 1 is the highest level
Example >>
- In the example there are 5 levels
- the highest level is the Level 1 and the corresponding position is "Chief People Officer FCT 1"
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There are 2 lines by level but the one used in the approval process is the one with the code "S" in column K (white lines) |
Approval limit
There is an approval limit for each position.
Ex: The position "HR Connect Assistant to Manager" (Level 5) can approve a shopping cart if the amount is lower than 3 000 €,
if the amount is higher then the purchase cart will be approved by the level above (Level 4).
In the example, the level above (level 4) is the position "HR GDP Connect Manager", who can approve the purchase order if it is lower thatn 500k€.
If the amount is higher, then it goes to the level above and so on.
Position code
A 8 digits code starting with 5 is assigned to each position
Ex: the code 50027159 is assigned to the position "HR Connect Assistant to Manager"
=> It is the code that is used in SAP to make the link between a cost object and a position responsible.
User
In front of each position, the controller indicates which person holds the position at the current time
Ex: the day the extraction is done, the position "50079073 Chief People Officer FCT 1" is assigned to "TIBERGHIEN Hervé"
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You can extract the financial matrix using procedure SRM7 financial matrix |
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When creating a request to update the SRM7 structure, the best way is to provide the Financial structure file with the intended modifications. The file contains every information needed to make the creation, modification or removal in the structure. By indicating on the file the necessary information, the SRM7 team should be able to make the changes more quickly without back and forth. |
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The update of the financial matrix is the responsibility of the controller. You can find here the main contact for each GBU / functions: Main contacts - financial matrix |
SECTION 3 - Cost centers responsibles
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Procedure to request the update of the approval position of a cost center: Request the creation / update of Master Data |
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You can extract the list of cost centers with their person responsibles using:
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SECTION 4 - Data extraction
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You can extract the financial matrix using procedure SRM7 financial matrix |
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You can extract the list of cost centers with their person responsibles using:
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SECTION 5 - Request an update
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When creating a request to update the SRM7 structure, the best way is to provide the Financial structure file with the intended modifications. The file contains every information needed to make the creation, modification or removal in the structure. By indicating on the file the necessary information, the SRM7 team should be able to make the changes more quickly without back and forth.
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Procedure to request the update of the approval position of a cost center: Request the creation / update of Master Data |
SECTION 6 - Impact of the project PO2
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In the frame of Po2, the financial matrix was duplicated. There is one financial matrix for SCO and one for ECO => All cost objects in a company SCO should have a responsible SCO and vice et versa.
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Who approves a purchase order ?
CASE 1 - the order is placed on a cost center
CASE 2 - the order is placed on an order