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- PI1 system for Solvay S.A. Treasury
Scope
ERP
References
Attachments
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4. Compensation Scenarios
This OP explains how to handle Compensations between Customer and Vendor accounts whenever there is a previous agreement between both parties.
There might be three
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different triggers
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for the Compensation to occur:
- Regular checking
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- of Compensation accounts. In this case customers/vendors are already identified and compensation is made regularly by
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- AR team.
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- CM/CCL/ Business
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- chase for payment and for some reasons (ex. Liquidity problems) a customer which is also vendor request a spot compensation.
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- AR team should follow the same requirements in order to ensure that compensation is in line with contractual agreement on the customer and vendor side.
- Payment received
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- where customer proactively deducts the vendor account balance.
Compensation Legal Requirements:
- Prior agreement between the parties (customer/vendor, Credit manager and purchaser) except for recurrent compensations
- No compensations are processed in local systems (except for customers not assigned to
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- Solvay SA);
- Compensation cannot be done for different Solvay Legal entities;
- Compensation between documents with different currencies it is not possible;
- The compensation of the invoices
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- is mandatorily done for documents with due dates in the same accounting period and executed in the due dates accounting period.
- No compensation will be done if the third party customer is classified as "Bad debt"
4.1 Compensation
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| Warning | ||
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For local compensations (customers not assigned to |
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Solvay SA), we should use document type S1 |
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4.2 Recurrent compensations
4.2.1 Standard recurrent compensations
This chapter is related to the compensation which is performed recurrently between customers and vendors accounts with previous agreement with Solvay.
The first thing to do is to access the following file and check which customers and vendor have items to compensate and the Solvay Companies in the scope.
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1vKmcZCJ4Kk_HX5J_NPwo2O-oP1JOyK-UuYNNjGemPZc/view
Then, we can proceed with the compensation according to
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chapter "Compensation clearing" chapter.
4.2.2 SES Compensation (Cc 3865)
This chapter is related to the compensation which is performed between customers and vendors from
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company 3865 - SOLVAY ENERGY S FR.
It is performed between the 10th and the 20th of each month.
The first thing to do is
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to request to ses-middle@solvay.com the creation of the file of the items to compensate and check if
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the invoices were issued for customers and vendors (use FBL5N transaction) and
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compare with the amounts in the file
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.
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After this, an email should be sent
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requesting the posting of the possibly missing items. At the same time
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Purchasing FO Provisioning Specialist (Laeticia Chapus) should do the same exercise and fill the vendor invoices amounts in the same file so that AR team can verify in which cases a compensation can be executed.
| Warning | ||
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As soon as we have the confirmation from SES and from
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Purchasing contact (Laeticia Chapus) and from
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Purchasing Service Center that all customer and vendor invoices are issued, we should proceed with the compensation as described in the
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chapter "Compensation clearing".
4.3 Compensation clearing
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| Warning | ||
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For other compensation scenarios please check chapter "Manual Compensations" |
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COMPENSATION
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Execute 
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on 
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selection
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a 
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choose 
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There are some situations in which we are not able to use transaction ZFA_COMPENSATION due to transaction requirements and should be executed differently. Find below the possible scenarios:
- Balance between customer and vendor is zero
- Residual to be left on customer account
- Residual to be left on vendor side but when there are more than one customer/vendor account to be used in the clearing
For the two first scenarios, we can use F-32 transaction to perform the compensation clearing as below:
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press 
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press 
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followed by 
:
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and Account Type "K" and 
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Select the Vendor invoice
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tab:
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be 
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The two items are now cleared in
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of the documents
Tick on Transfer posting with clearing
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press 
:
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select 
:
Select the invoice as below:
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press
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followed by :
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and Account Type "K" and :
Select the vendor invoice as below:
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it .
