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Excerpt

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Process:SBS-P-DRTR-03-001 Inventory Valuation

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Responsibility area:SBS-P-DRTR-02-004 Internal Control Monitor

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Risk

Slow turn inventory reserve do not comply with group rules

Objective

FRA updates every year slow turn inventory reserve calculation procedure for his/her plant(s)

Process description

Program ZWFA12A is run at the end of every quarter to provide a slow turn inventory reserve proposal. Strategic parts are parts whose unavailability would lead to a significant loss in OEE (Overall Equipment Effectiveness).
Strategic parts are not depreciated.

Control description

FRA fills in check list

Former Controls

Inventories shall be depreciated at least quarterly based on the age and movements of the material. Proposal will be provided to FRA for analysis (* Possible to be done by site as well)

Control description

SBS is preparing and sending the report with the Inventory reserves to the FRA for analysis and validationIAC 03.08.08

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Scope:

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WP2 & PF2

Frequency

Image Removed June closing D4Quarterly - Last working day of March, June, September, November(Hardclose)

Control owner

F inance Responsible Assigned (FRA)

References

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title SAP Transactions
Content by Label
showLabels false
max 30
spaces SAPCost
showSpace false
sort title
operator AND
cql label = "op_109" and space = "SAPCostCostProc"
labels maintain_assessment_cycles

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title Costing rules
Content by Label
showLabels false
max 30
spaces SAPCost
showSpace false
sort title
operator AND
cql label = "op_109" and space = "CostFAQ"
labels maintain_assessment_cycles

Control evidences

IAC 02.06 Slow turn inventory reserve.xls
Validated procedure describing how items excluded from slow turn reserve are identified.
Sales force ticket number in order to access to reserves calculation files

Reports analyzed with comments
Updated reserve decision

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Guideline

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title	I download the last version of the check list

Download the file IAC 02.06 Slow turn inventory reserve.xls

There are 4 sheets in the file

2 sheets must be filled:

1. "Reserve FRA check-list" in english or in french

2. Procedure

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title	I fill the checklist

Start to fill :

the site
the controller's name
the date
the period

Then answer "Yes" "No" or "N/A" to confirm that each control is performed .

Warning
If the answer is "No" or "N/A", it is compulsory to add a comment in column H

It is possible to add a control evidence (attachment or a link)

Every month, the controller creates a monthly form for his site, with all the controls that have to be made.

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title	I attach the procedure & sales force ticket

1. Attach your validated procedure describing how items excluded from slow turn reserve are identified

Section

Column

width	30

Choose "insert"
Click on the "Object" button
This window will open
Select "Create from File"
Add you file by clicking in "Browse"
Select "Display as icon"
Select OK

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2. Enter the sales force Service One ticket that was used to submit the calculation to the service center.

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title	I post the control evidence in eRoom

1. Key points

Column

Content of the form	The objective
	The description
	The frequency (yearly, quaterly or monthly)
	The control evidence to be posted
	The procedures

Column
The cost cost analyst processes only what is compulsory. For instance in May, there is no need to make the quaterly controls.

For each control, a three-colored road sign is available. The cost analyst chooses the color according to the progress of his work

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At the bottom of the form, there is a zone to attach files. In order to simplify the control, create one folder per control as below, and use the control refrence number to name it.

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When the control is completed and the files attached to the form, the cost analyst validates the control by changing the color of the road sign in green.

When all the compulsory controls are in green, the cost analyst approves the form. It means that the work is done and validated. the validation status of the form changes to Image Removed