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Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 



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Domain: Central Finance Processes & Compliance



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Responsibility area: Analyze BFC packages re-opening requests


Table of contents 

Table of Contents
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Scope


ERP

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To be filled!(error)


Frequency

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 To be filled!(error)

References


Forms


Attachments

8. Add the link to attachments or external links

 

 

Previous OP <<

Page_title
>> Next OP



1. Objective and Scope

1.1 Objective of this Operation

The objective of this procedure is to show how to retrieve the data to the BFC reopening packages analysis, usually done on D+8 or D+7.

1.2 Scope

Detail the scope (legal entities, etc.)

2. Definitions

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

 Select the level of heading in the "Paragraph" option.

3.1. I collect worldwide data for BFC packages re-opening requests

3.1.1.

Step 1 of Task 1

BFC data

The BFC publication data is sent by e-mail everyday after the closure is done. Take the last one sent which have the most update file:

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3.1.2.

Step 2 of Task 1

Google Form Request Data

In the Google Drive Response File all the re-openings requested by the robot are listed:

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The information like package, company, period, type of adjustment will support to the analysis.

...

3.2.

 I analyse root cause for

 I compile data and statistics on BFC packages re-opening requests

3.2.1. Step 1 of Task 2

3.2.2. Step 2 of Task 2

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3.3. I compile data and statistics on BFC packages re-opening requests

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3.4. I share information on the BFC packages re-opening requests

Once you have the data from Google Drive information and the BFC Data, you have to compile the information in the Syensqo Reopening Report Analysis file, filling the tabs respectively:

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Note that sometimes you will need to fill the "Monthly Local Time & WD" tab as well, informing the month and year. 


Once you have filled all the information, in the "Before target (-) / After target (+)" column (AB), you will have the information regarding the late reopenings. Filter by "+" view all the late re-openings and publications in that month:

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On quarterly closings, you will also need to check the "Final Analysis Actual 2" tab and ensure that the formulas and data are correct. 

With this information, you will be able to perform the Re-opening analysis and provide a presentation, using the Re-openings Analysis Template.


3.3. I sent the re-opening analysis on a quarter basis

On a quarterly basis, you will have to sent the re-opening analysis to all Finance Service Line, as an example below:

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You can send it via email to the recipients listed below:


Finance Service Line Country <sco-sbs-financesl country_acc_all@syensqo.com>

Frances Zhang <frances.zhang@syensqo.com>

SCo-$BFC-conso <bfc-conso@syensqo.com>


In CC:

João Saramago <joao.saramago@syensqo.com>

Edmundo Fernandes <edmundo.fernandes@syensqo.com>

Qiaosi (Joice) Li" <joice.li@syensqo.com>





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