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Tasks to be completed when documenting an operation (from creation to publication)1. Enter the Title of the operation / page2. Add the following Labels :
3. Fill in all fields as described above4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow |
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Table of contents
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ScopeCountry Accounting ERPFrequencyMonthly
ReferencesKOB1 Forms7424 - Chemplex Order Settlement Attachments<<
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1. Objective and Scope
1.1. Objective of this Operation
The objective of the procedure is to settle the Chemplex orders to account 57000400. As this account needs to be posted with flow F20 for credits and F30 for debits, it is not possible to do it in normal settlement.
Due to it, we need to post the reclass simulating the settlement removing from the orders to the account 57000400.
This need to be done on D+1 morning.
1.2. Scope
This procedure applies for 7424 6402 company code.
2. Definitions
See Finance Glossary:
- ...
3. Tasks description
3.1. I Retrieve the Data
3.1.1. I Check the Orders
The orders to be checked are generally USis generally OG-CHEM-INS (for insurance) and HSE-CHEMLOGI (for HSE).
Enter in transaction KOB1 with variant CHEMPLEXSETTLE with below parameters:
Controlling Area: Z028
Order: US US-CHEM-INS and HSE-CHEMLOGI
Posting Date: first to last day of the closing month
Layout: /ChemplexSet
Execute.
See the result. If there are values, you need to proceed further.
3.1.2. I Create the Posting File
Download the template 7424 - Chemplex Order Settlement of the posting file and you need to update the following fields in tab "Template".
- When doing the posting, certify to take each cost element for the order side as it is simulating the order settlement (don't do it with all cost elements together).
Company Code: 7424 6402;
Header Text: the code or the orders;
Doc. Date and Posting date: last day of the closing month;
Posting Key: 40 for debit and 50 for credit;
GL Account: Take it from KOB1 and the counter part will be always 57000400;
Amount: Take it from KOB1;
Value Date: same as posting date;
CO Order: Order that you are removing the value;
Assignment: CSNR OGNR;
Text: Order that you are removing the value;
Transaction Type: use F20 or F30 (F20 = increase = posting key 50 credit as it is liability account / F30 = decrease = posting key 40 debit);
*Do not forget to run controls after populating the fields and check if everything is ok in tab "Posting File";
In the Justification tab, you can include the screenshot of the KOB1 for each item.
Post it by the robot in Freshdesk.
3.2. I Check the Results
3.2.1. I check if the orders are balanced
After the posting, check the the orders balance if there is 0. To do that, you can repeat step 3.1.1.
3.2.1. I check the account 57000400 flow
Enter in FBL3n FBL3N with parameters below and check the field "Transaction Type" if there is something against signal:
F20 or F30 (F20 = increase = posting key 50 credit as it is liability account / F30 = decrease = posting key 40 debit);
FBL3N
GL Account: 57000400
Company Code: 7424 6402
All Items: first to last day of the closing month
If there is something wrong, you need to reclass to correct transaction type and verify who posted the document to advise the person to post correctly.
End of document.
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