Status

Page Status

Owner

Stakeholders

KOHN-ext, Jacob BOYAR-ext, Sandeep AGGARWAL-ext, Vikhyat STEFANESCU-ext, Aurelia BIDALIA-ext, Kuldeep UPADHYAY-ext, Anjali AIT BOUDAOUD-ext, Boubekeur BECHTER-ext, Alex

Purpose

The purpose of this document is to define the conversion approach to create WBS - CAPEX/OPEX Settlement Rule in S/4 HANA.

Settlement rule is a set of parameters that defines how costs are transferred from a project's sender like a WBS element to receivers, such as a General Ledger account, Cost Centre, Asset Under Construction, fixed Asset, Profitability Segment, Superior WBS element.

Conversion Scope

The scope of this document covers the approach for converting applicable active WBS - CAPEX/OPEX Settlement Rule for creating settlement rule for the migrated WBS from Legacy Source Systems into S/4HANA following the WBS - CAPEX/OPEX Settlement Rule Master Data Design Standard.The data being sourced using DCT (Data Collection Template).

Relevancy criteria

The data from legacy system includes:

Provision WBS (with project profile ZPS0005) - Settlement rule to B/S GL account.
Recharged Project (with project profile ZPS0004
Settlement rules for Migrated WBS as per the scope of object 1026 - WBS - CAPEX, OPEX, Statistical.
Capex WBS Settlement rule to fixed asset - AUC cost to fixed asset
WBS Settlement Rule to PSG (Opex - R&I & Industrial WBS) - Rule generated automatically on execution of standard t-code (CJB1) mass generation of settlement rules
WBS Settlement Rule to Cost Centre (Opex - IT) - Rule generated automatically ?
WBS Settlement Rule to Cost Centre (Opex - Expense WBS budget managed) - Rule generated automatically on execution of standard t-code (CJB1) mass generation of settlement rules. Settlement receiver is the responsible Cost Centre as maintained in the WBS.
Provision WBS (with project profile ZPS0005) - Settlement rule to BG/S GL L account 7930010.

The data from legacy system excludes:

Capex WBS (with project profile ZPS0001) Settlement Rule for AUC generation - Rule generated automatically once Capex WBS (account assigned and having investment profile) is released and first settlement run is done.
WBS Settlement rule to superior WBS - Rule generated automatically on on execution of standard t-code (CJB1) mass generation of settlement rules (SAP Note 211324 implemented)
Capex / Opex WBS with assigned workorder - Rule generated automatically
Recharged Project (with project profile ZPS0004) WBS - No settlement required
fixed asset.
Statistical Project (with project profile ZPS0003) WBS - Not applicable

Note: For below scenarios, settlement rule is generated automatically (Mass Settlement rule generation - CJB1)

WBS Settlement Rule to PSG
WBS Settlement Rule to Cost Centre (Jira - ERP-315)
Settlement rule to superior WBS - (Pre-requisite SAP Note 211324 implemented as per FS ERP-315)Statistical Project (with project profile ZPS0003) WBS - Not applicable

List of source systems and approximate number of records

Source	Scope	Source Approx No. of Records	Target System	Target Approx No. of Records
DCT	All Records		S/4HANA	TBD

Additional Information

Multi-language Requirement

Not applicable

Document Management

Not applicable

Legal Requirement

Not applicable

Special Requirements

Not applicable

Target Design

The technical design of the target for this conversion approach.

Table	Field	Data Element	Field Description	Data Type	Length	Requirement
COBRB	OBJNR	J_OBJNR	WBS element	CHAR	22	Mandatory
COBRB	KONTY	KONTY	Account Assignment Category	CHAR	2	Mandatory
DKOBR	EMPGE	ABR_EMP	Settlement Receiver	CHAR	40	Mandatory
COBRB	PROZS	BRGPROZS	Percent	DEC	5	Conditional
COBRB	BETRR	BETRR	Amount	CURR	23	Conditional
COBRB	BRTYP	BRTYP	Amount Rule Type	CHAR	2	COBRB	PERBZ	PERBZ_LD	Settlement Type	CHAR	3	System Generated
COBRB	EXTNR	COBR_EXTNR	Distribution Rule No.	NUMC	7	System Generated
COBRB	SRSTRAT	SR_STRAT	Strategy	CHAR	3	System Generated
COBRB	GABPE	GABPE	From Period- Valid From Period	NUMC	3	Conditional
COBRB	GABJA	GABJA	From Fiscal Year- Valid From Year	NUMC	4	Conditional
COBRB	GBISJ	GBISJ	To Period- Valid To	NUMC	4	Conditional
COBRB	GBISP	GBISP	To Fiscal Year- Valid to Year	NUMC	3	Conditional
COBRA	APROF	APROF	Settlement Profile	CHAR	6	System Generated
COBRA	ABSCH	BRGABSCH	Allocation Structure for Settlement/Assessment	CHAR	6	System Generated
COBRB-	KOSTL	BRGKOSTL	Settlement Receiver- Cost Center	CHAR	10	System Generated
COBRB	PAOBJNR	RKEOBJNR	Settlement Receiver- Profitability Segment	CHAR	10	System Generated
COBRB	HKONT	SAKNR	Settlement Receiver- G/L Account	CHAR	10	Mandatory
COBRB	PS_PSP_PNR	PS_PSP_PNR	Work Breakdown Structure Element (WBS Element)	NUMC	8	System Generated
COBRB	EXTNR	COBR_EXTNR	Distribution Rule Number	NUMC	3	System Generated
COBRB	BWAER	BRGBWAER	Currency for the amount in the amount rule	CUKY	5	System Generated
COBRB	KOKRS	BRGKOKRS	Controlling Area of Receiver	CHAR	4	System Generated
COBRB	BUKRS	BUKRS	Company Code	CHAR	4	System Generated
COBRB	SRSTRAT	SR_STRAT	Strategy for automatic generation of settlement rules	CHAR	3	System Generated

Data Cleansing

Data object WBS - Capex, Opex, Settlement Rule will be collected specifically for data migration.

ID	Criticality	Error Message/Report Description	Rule	Output	Source System
		Not applicable

Conversion Process

The high-level process is represented by the diagram below:diagram

N/AImage Removed

Data Privacy and Sensitivity

Not applicable

Extraction

The data is manually collected by the business directly in collected directly in the Syniti Migrate. This is to be conducted using DCT (Data Collection Template) in Syniti Migrate. The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet

Req #	Requirement Description	Team Responsible
1	Ensure DCT is collected	Data Team
2	Perform preliminary completeness check, data quality check.	Data Team
3	Raise issues as defects if Req # 1 to 2 are not met	Data Team
4	Repeat Req # 1 to 3 if required	Data Team

Selection Screen

Selection Ref Screen	Parameter Name	Selection Type	Requirement	Value to be entered/set
Not Applicable

Data Collection Template (DCT)

Target Ready Data Collection Template will be created for WBS - Capex, Opex, Settlement Rule data with exception of some fields which require transformation as mentioned in the transformation rule.

WBS - Capex, Opex, Settlement Rule DCT Rules

Field NameField DescriptionRuleOBJNRWBS element

Sender WBS element that will have its costs settled.

Account assignment to be active.

KONTYAccount Assignment Category

Account assignment category determine the type of settlement receiver type.

a. FXA- Asset - Account assignment category FXA specifies a receiver category of "Fixed Asset". Required for AUC cost on Capex WBS to Settled to fixed asset.

Rule:

For WBS elements governed by CAPEX project profile ZPS0001, Account assignment element PRPS-BELKZ = active, WBS level PRPS-STUFE=3, with investment profile PRPS-IMPRF not blank and Capex flag PRPS-ZX01 not blank.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

b. G/L- G/L account - Account assignment category G/L specifies a receiver category of "G/L Account'.

Rule:

Provision WBS with project profile ZPS0005, WBS level PRPS-STUFE=2, Account assignment element PRPS-BELKZ = active

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

Note: Account assignment category, CTR- Cost Center, PSG- Profitability Segment, WBS- WBS element are applicable for Automatic settlement rule

not required, as pre-load file be created based on the transformation logic.

EMPGESettlement Receiver

Settlement receiver based on the account assignment category selected.

For account assignment category - FXA- Asset, Capex WBS with project profile ZPS0001 as per rule defined above.

For account assignment category - G/L- G/L account -Provision WBS with project profile ZPS0005 as per rule defined above.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

PROZSPercent

This field specifies the percentage, at which costs collected in the sender object are distributed to the specified settlement receiver.

Conditional field

BETRRAmount

Fixed amount to be settled to settlement receiver.

Rule:

Capex WBS with project profile ZPS0001 as per rule defined above for settlement of WBS AUC cost to fixed asset.

BRTYPAmount Rule Type

??

GABPEValid From Period

Period value from which a distribution rule is applied to limit the validity duration of a distribution rule.

Conditional field

GABJAValid From Year

Year value from which a distribution rule is applied to limit the validity duration of a distribution rule.

Conditional field

GBISJTo Period- Valid To

Period value up to which a distribution rule is applied to limit the validity duration of a distribution rule

Conditional field

GBISPTo Fiscal Year- Valid to Year

Year value up to which a distribution rule is applied to limit the validity duration of a distribution rule.

Conditional field

ANLN1Settlement Receiver- Fixed Asset

For account assignment category - FXA- Asset, Capex WBS with project profile ZPS0001 as per rule defined above.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

HKONTSettlement Receiver- G/L Account

For account assignment category - G/L- G/L account -Provision WBS with project profile ZPS0005 as per rule defined above.

It is a Required Field: Preload Check to be done to confirm that this is field in the Data Collection Template.

Instance

Instance where the WBS Settlement Rule is to be loaded.

(Field required in DCT)

Extraction Dependencies

No Dependencies for Extract

Item #	Step Description	Team Responsible
	Not applicable

Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business , Functional team and Data team. This identifies the transformation activity required to allow allow to make the data Target ready:

Perform value mapping and data transformation rules.
1. Legacy values are mapped to the to-be values (this could include a default value)
2. Values are transformed according to the rules defined in
Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

Item #	Step Description	Team Responsible
1	Obtain DCT Sign-off from Business	Data Team	2	Execute and Load and perform Transformation	Data Team
32	Monitor the transformation progress and ensure performance and completion is within allowed timeframe	Data team
43	Review and Validate Error and Preload Reports	Data Team
54	Generate data load count.	Data team
65	Generate Load Files	Data Team
76	Log errors as defects, if any and address resolutions. Close defects.	Data team
87	Re-transform and re-validate the Pre-load reports if necessary.	Data team
98	Validate the transformed file as part of pre-load validation, raise data defects or provide the pre-load sign-off.	Business
109	Analyze and resolve any pre-load defects logged by business.	Data team
1110	Repeat steps 7 to 10 if necessary	Data team
1211	Proceed to pre-load validations	Data team

Transformation Rules

Rule #	Source system	Source Table	Source Field	Source Description	Target System	Target Table	Target Field	Target Description	Transformation Logic
1

DCT

S/4 Hana

PRPS

COBRB

OBJNR

WBS element

S/4 Hana

COBRB

OBJNR

WBS element

Copy from source to target

system

Provision WBS with Project type PRPS-PRART = Restructuring Provision, Safety and Environment Provision, IAS19 Provision, Environmental Fines, Social Fines, Corruption Fines, PRPS-STUFE=2, project profile, PROJ-PROFL = ZPS0005

Recharged Project WBS, with Project type PRPS-PRART = 15 Intercompany Recharge PRPS-STUFE=2, project profile, PROJ-PROFL = ZPS0005

2

2DCTCOBRBKONTYAccount Assignment Category

S/4 Hana

COBRB

KONTY

Account Assignment Category

Copy from source to target system

Default = G/L (G/L Account)

3

DCTDKOBR

S/4 Hana

COBRB

HKONT

EMPGE

Settlement Receiver

S/4 Hana

DKOBR

COBRB

EMPGE

HKONT

Settlement Receiver

Value Mapping: Old to new Fixed Asset

Value Mapping: Old to new G/L Account

Rule 1: Provision project WBS

Settlement receiver from target S/4 from template Project starting with code 'T-' and its level 2 WBS with project type = Restructuring Provision, Safety and Environment Provision, IAS19 Provision, Environmental Fines, Social Fines, Corruption Fines

Get WBS PRPS-OBJNR having code PRPS-PSPID = 'T-' with project type PRPS-PRART = 1Restructuring Provision, Safety and Environment Provision, IAS19 Provision, Environmental Fines, Social Fines, Corruption Fines, PRPS-STUFE=2 and pass in COBRB-OBJNR for Account Assignment Category COBRB-KONTY = G/L account, get
Settlement Receiver = COBRB-HKONT

Note: WBS with project type =IAS19 Provision multiple template WBS exist, lookup the WBS description PRPS-POST1 for all such template WBS and get the Gl account from COBRB for respective WBS as settlement receiver.

Rule 2: Recharged Project WBS

Settlement Receiver = 7930010

4

4DCTCOBRBBETRRAmount

S/4 Hana

COBRB

BETRR

PERBZ

AmountCopy from source to target system5DCTCOBRBBRTYPAmount Rule Type

Settlement Type	System generated 'Full - Full Settlement'
5					S/4 Hana	COBRB

BRTYP

EXTNR

Amount

Distribution Rule

Type

No.	System Generated

Copy from source to target system

6

DCTCOBRBGABPEFrom Period- Valid From Period

Settlement Profile

S/4 Hana

COBRB

COBRA

GABPEFrom Period- Valid From PeriodCopy from source to target system7DCTCOBRBGABJAFrom Fiscal Year- Valid From Year

APROF	Settlement Profile	Default from project profile
7				Allocation Structure for Settlement/Assessment	S/4 Hana

COBRB8DCTCOBRBGBISJTo Period- Valid To

COBRA

GABJAFrom Fiscal Year- Valid From YearCopy from source to target system

ABSCH	Allocation Structure for Settlement/Assessment	Default from Settlement profile
8				Controlling area of receiver

S/4 Hana

COBRB

GBISJTo Period- Valid ToCopy from source to target system9DCTCOBRBGBISPTo Fiscal Year- Valid to Year

KOKRS

Controlling area of receiver

Default

WBS controlling area PRPS-PKOKR

9

Company Code

S/4 Hana

COBRB

BUKRS

Company Code

GBISPTo Fiscal Year- Valid to YearCopy from source to target system

Default

WBS company code PRPS-PBUKR

Transformation Mapping

Controlling Area

Mapping Table Name	Mapping Table Description	Value Mapping: Old to New Controlling Area
Cost Centre	Value Mapping: Old to New Cost Centre
Fixed Asset	Value Mapping: Old to New Fixed Asset

Transformation Dependencies

List the steps that need to occur before transformation can commence

Item #	Step Description	Team Responsible
	Ensure all the fields that require value mapping, as stipulated. Mapping tables, have the correct values mapped and imported into tool.	Syway Data Team
	For provision project WBS, template project WBS to have settlement rule maintained	Syway Data Team

Pre-Load Validation

Project Team

Completeness

Task	Action
Verify Record Count	SyWay I2M Data Team to verify that the total number of relevant records from the DCT is equal to the total number of relevant records in the Preload and Load Sheets.

Accuracy

Task

Action

Conversion Accuracy

SyWay I2M Data Team to verify that all fields below meet pass the checks:

Mandatory Fields
Field and Value Mapping Correctness
Null Checks
Text Length Checks

Review Error Reports

Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source (DCT) data.

Business

Completeness

Task	Action
Verify Record Count	Business Data Owner/s to verify that the total number of relevant records from the DCT is equal to the total number of records in the Preload and Load Sheets.

Accuracy

Task	Action
Conversion Accuracy	Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation/mapping rules (and signed-off DCT data).

Load

The load process includes:

Execute the automated data load into target system using load tool or product the load file if the load must be done manually
Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation

Load Run Sheet

Item #	Step Description	Team Responsible
1	Load using transaction custom upload / custom fiori app	Data Team
2	Load 3 records for < > to validate if data is loaded successfully without errors	Data Team
3	Load 3 records for < > to validate if data is loaded successfully without errors	Data Team	4	Proceed with full load if steps 2 and 3 are is validated	Data Team
54	Validate few records loaded by accessing	Data Team
65	Generate post load report if step 5 4 is validated	Data Team

Load Phase and Dependencies

Configuration

Item #	Configuration Item
1	Controlling Area
2	Operating Concern
3	Project Profile
4	Determine Strategy for Settlement Rule
5	Settlement Profile
6	Assign Strategy to Project Profile
7	Create Allocation Structure

Conversion Objects

Object #	Preceding Object Conversion Approach
1067	GL Operational
1070	Fixed Asset
1026	WBS - Capex, Opex, Statistical

Error Handling

Error Type	Error Description	Action Taken
1

Maintain settlement rule not allowed

Receiver missing for distribution rule

Correct upload data,

Enter the missing receiver

2

WBS element does not exist

Correct upload data

Flag WBS as account assignment

,
4	G/L Account not in chart of account	Correct upload data

2

Post-Load Validation

Project Team

Completeness

Task

Action

Verify Count

SyWay I2M Data Team to verify the record count created in target S/4 HANA by accessing post load reports from S/4 HANA.

CNSETTLRULE - Project Settlement Rule

Verify Logs

Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.).

Accuracy

Task	Action
Conversion Accuracy	Verify that the tables in target S/4 HANA were loaded correctly via SE16 downloadreport CNSETTLRULE - Project Settlement Rule

Business

Completeness

Task	Action
Verify Count	Extract data from PS report CNSETTLRULE - Project Settlement Rule in S/4 Hana via fiori tile and verify the count

Accuracy

Task	Action
Verify Count	Extract data from PS report CNSETTLRULE - Project Settlement Rule in S/4 Hana via fiori tile and verify the count

Key Assumptions

Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
WBS - Capex, Opex, Settlement Rule is in scope based on data design and any exception requested by business.
For WBS automatic settlement rule generation, required enhancement that will be in place.

Change log

Change History

limit	10

Mar 20, 2026	Actor	Type	Activity	Version
Revision in Progress	VILLI-ext, Ramaraj	Comment	commented 8:21 am Could you please update the PROFL value for Recharge Project WBS?
Mar 18, 2026
	WENNINGER-ext, Sascha	State	changed state to Revision in Progress at 5:50 pm	v38
Mar 09, 2026
Edited following Approval	VILLI-ext, Ramaraj	Comment	commented 1:07 pm Could you please add one row for POSID as well.
		Comment	commented 12:11 pm Could you please let us know on how to fetch the Settlement profile value from Project profile Configuration (i.e. Tables and fields)?
		Comment	commented 12:07 pm Could you please let us know on how to fetch the Settlement profile value from Project profile Configuration (i.e. Tables and fields)?
Mar 05, 2026
	NADAR-ext, Parvati	Edit	updated the page at 9:56 am
	NADAR-ext, Parvati	State	changed state to Edited following Approval at 8:56 am	v38
Dec 15, 2025
Approved	TAN-ext, Charmaine	State	changed state to Approved at 1:53 pm (State override) [PMO Comments] Conversion Spec completed as per CS register and functional review completed	v37

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Versions Compared

Old Version 4

New Version Current

Key

Purpose

Conversion Scope

Additional Information

Multi-language Requirement

Target Design

Data Cleansing

Conversion Process

Extraction

Transformation

Transformation Run Sheet

Transformation Dependencies

Pre-Load Validation

Project Team

Completeness

Accuracy

Business

Completeness

Accuracy

Load

Load Run Sheet

Conversion Objects

Error Handling

Post-Load Validation

Project Team

Completeness

Accuracy

Business

Completeness

Accuracy

Key Assumptions

See also

Change log

Workflow history

Space shortcuts

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Page History

Versions Compared

Old Version 4

New Version Current

Key

Purpose

Conversion Scope

Additional Information

Multi-language Requirement

Target Design

Data Cleansing

Conversion Process

Extraction

Transformation

Transformation Run Sheet

Transformation Dependencies

Pre-Load Validation

Project Team

Completeness

Accuracy

Business

Completeness

Accuracy

Load

Load Run Sheet

Conversion Objects

Error Handling

Post-Load Validation

Project Team

Completeness

Accuracy

Business

Completeness

Accuracy

Key Assumptions

See also

Change log