Versions Compared

Old Version 5

changes.mady.by.user ROLLIER, Charlotte

Saved on

compared with

New Version Current

changes.mady.by.user CRISTINA VALA SERODIO, ines

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.


Page_title
 

>> Back to to Data & Reporting home  home page


HideElements
titletrue





Info

The procedure can be used for all type of requests:

  • GL account (mandatory)
  • Profit center (mandatory)
  • Misc request (mandatory)
  • Cost center (optional - prefer the usage of the workflow)
  • GL at company level (optional - prefer the usage of the workflow)

however if you want your request to be processed quickly , it is recommended to use the following process when it is possible

  • GL account (the GL account is processed immedialty)
  • cost centers (the reqponse time is faster as all controls are already done by the workflow)

Principles

Fast track for G/L company views is the last step of the Finance Master Data Workflow deployment  in line with the simplification & automation for automatic creation based on a fixed template

People with access to the workflow can submit G/L extension to a company code and process to the creation without any action from Data Management

  • G/L Company code extension only (no update, lock, Unlock) in PF1 & WP1

    • Copy from the reference companies 

      • MOCO in PF1

      • XEU1 in WP1

without possibility to change values from the reference except Tax for US entities

Individuals with access to the workflow—including Country Accounting Managers (CAM), the Tax Compliance Manager, and Finance Service Line Service Units (Managers, Experts, and Specialists)—can submit G/L Company Code Extension requests (for creation, lock, unlock, or no update) in PF2 and WP2. These requests are processed directly to creation without any intervention from Data Management (Fast Track).

The process involves copying data from the reference companies: MOCO in PF2 and XEU1 in WP2. Users cannot modify any values from the reference companies, except for the Tax field in US entities.

  • When country-specific
When
  • alternative charts of accounts are applicable,
alternative accounts, if already existing and if
  • the workflow will propose an alternative account if it already exists and is unique for the country
, will be proposed 

  • Some specific accounts are blocked for automatic creation 

    • Who

    can use the extension of G/L accounts to company codes : Positions

    • CAD ( Company Accounting Director)

    • Lead CAM / CAM Coordinator

    • Tax compliance Manager

    • CAM ( Company Accounting Manager)

    • Service Unit Financial Accounting ( General Ledger/ Intercompany  + VAT & indirect Tax ): Manager & specialists

    • Finance operations SC (Team leader + FA & treasury ( leader and specialists ) 

    Scope

    • All accounts available in reference companies for WP1 & PF1 020

    • MOCO in PF1

    • XEU1 in WP1

    • Not blocked for postings in reference companies

      • Way to keep the hand for Data management for some critical accounts 

        • Bank accounts (internals & externals)

          • 506x 505x 591x in PF1

          • 51x 50x 58x 

        • Dedicated accounts for one country 

          • PF1 - Phone indicator in 7&8 position before creation

    by central team & Country iso code at the beginning of

    the long text

    • WP1 - Country iso code at the beginning of

    the long text

    • With alternative account available for entities with

    alternative chart of accounts 

    • France, Spain , Portugal, Russia, Chile, Peru, Luxemburg 

    • . If the G/L account is locked in the existing country companies, the workflow will ignore it and not propose it.
    • Certain accounts, such as G/L Bank Accounts, are blocked from automatic creation.

    How submit a request when fast track is unavailable  

    • If account can not be processed automatically for reasons in the previous slide , you will come back to the process with submission to Data Management 

    • with an explanation why you need the account :

    • bank account informations

    • Why you need an account normally reserved to one dedicated country

    • Alternative account proposal 

    Data management will update reference companies in case of missing accounts








    Include Page
    CostOP:ZZF_MDWF_REQUEST - Fast track for G/L company views
    CostOP:ZZF_MDWF_REQUEST - Fast track for G/L company views


    Excerpt
    hiddentrue

    It is highly recommended to use this method when you are requesting G/L Accounts in Company Code as you can process it yourself and save time.