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This page includes how to steps from importing to publishing media files in Keepeek. |
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| title | Upload files from your computer |
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| Click on the up arrow icon to open the upload options. |  Image Added
| Firstly, complete the fields in the option to define the sheets, this will help you by filling in automatically some fields (for example the copyrights). This will also avoid having unnecessary required fields if it's for internal use only. | Note |
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| Do this before starting to upload or it won't apply. |
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| | If you do not want to keep doing this step, in case you use the same sheets for each upload, you can permanently define this in your user preferences. |  Image Added
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| Once you have chosen the sheets to be applied, click the browse button to start uploading your files. If the images are in several folders, simply use the browse | |
Flash import
Importing files with Flash allows you to select several dozen files from your hard disk quickly and import them into the Keepeek 360° tool. At the same time, the media type is automatically detected and its metadata is copied into the information form. Finally, preview thumbnails are generated to make their use in Keepeek 360° easier. This is the simplest and fastest method but is subject to the length of the user's session. After a certain length of time (30 or 60 minutes depending on the configuration), the session expires and the import stops.
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Contributors, Administrators | Choice of importing files with Flash
Selection of files to import
Loading in progress | Media available in the import folder |
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Step 1 - Select quick file import
To import files quickly into the Keepeek 360° tool, click on the link "Add new media" or select the Import menu then "Multiple files (Flash)".
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| Two options for adding media with Flash | |
Step 2 - Select the files you wish to import.
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button as many times as necessary. |
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File selection
Files selected
Selection validated and start the download | | |
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Step 3 - Wait for downloading to finish
A progress bar is then displayed for each file to keep you informed about the progress of the import. This operation may last a longer or shorter length of time depending on the number of files you have selected and the speed of your connection.
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Progress of the import, file by file
Cancellation of the import of pending files | | Cancellation of the import of the file selected |
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Step 4 - The media is now available in your import folders
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| The files will have a loading bar that indicates when the upload is complete. Processing time depends on the media's size. |  Image Added
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| title | Locate imported files |
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Files are uploaded into a temporary import folder | |
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. To access, in the top menu, click the tab upload wall. |  Image Added
| In this stage only you can see this media |
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since all files are uploaded as draft and must be added to the |
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folder tree in order to make it visible |
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You can add information to your media, be it technical, legal, documentary or specific to your sector of activity (title, key, dimensions, size, keywords, places, dates, copyright, photographer, etc). Once the information has been entered, it is very easy for users to find the media. When you open the media it will show a preview and a new top menu will be loaded. You can use all of these new tabs to further detail your file. If you chose the option to upload for External Use, in the editing screen there are required fields which need to be completed, otherwise you are unable to publish. | Note |
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| Fields with a red (*) are required. |
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| | Once all the modifications are complete, do not forget to save. |  Image Added
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| title | Publish in the folder tree |
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In the upload wall, find the newly uploaded media. Then, on the right, open the folder tree and choose the path in which your media will be added. |  Image Added
| | Drag the file to the folder, then a pop up will appear and you simply select the published option. |  Image Added
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| | If this option does not appear and your file is added as draft, open it and in the status tab choose to publish. |  Image Added
| | If you have a warning note, as seen on the right, then you have required fields that are empty (check section "edit information"). |  Image Added
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Import zone symbolised by pink folders |
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Step 5: Classify your media in the media library
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