GDPR TEAM Responsibilities:
Manage the privacy@Solvay sco-privacy@syensqo.com mailbox mailbox - where we receive Requests of EOR (Exercise of Rights) as well as companies contacts that are incorrectly sent to us, spam, invoices, etc;- Record the emails received on the mailbox in the file Privacy Mailbox - Daily Report;
- Update the database of all applications and application’s owners (EOR Applications Monitoring);
- Improve the procedure;
- Manage the GDPR Documentation in Wiki/ Confluence;
- Answer to the employees about GDPR Questions - analysis and follow up with the DPPO team (Team responsible for the reply).
- Treat all EOR requests - do the first analysis, start the procedure, finalise it and register it on Adequacy tool
- Revise annually existing information in Google Drive as well as access to it.
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This is a daily task that allows us to check on time if any request for EOR was sent to us and also to keep the box clean of any other type of requests that generate clutherclutter.
EOR requests have a deadline on 30 days to be treated so we need to be on top of them.
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For other emails that do not match with these instructions you can check and contact Richard Laurant or Virginia LePennec contact DPPO Responsible member.
Daily report:
When entering the box we need also to open the google sheet - Privacy Mailbox - Daily Report
On the file you must insert the number of emails received each day of the month. This was a procedure that was initially done to provide detailed information to the GDPR team but nowadays is just to provide numbers to our Data leaders
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5. Attached the reply letter and sent it to the data requester.
7. Archive all information, reply letter and proofs in Adequacy.
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5. Attached the reply letter and sent it to the data requester.
7. Archive all information, reply letter and proofs in Adequacy.
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5. Attached the reply letter and sent it to the data requester.
7. Archive all information, reply letter and proofs in Adequacy.
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1 - Forward the HR conformation email to privacy@solvay sco-privacy@syensqo.com
And the, in the Privacy mailbox we can continuing EOR Process by sending to DPPO and with letter to be approved by the team.
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By mandatory enriching the registry with additional information, the registry shall be a real tool to manage Solvay compliance with the GDPR. Indeed, the GDPR documentation requirements are not limited to the obligation to keep a register, and ADEQUACY will propose additional functions to cover other GDPR documentation needs like history of data breaches, documents related to data transfers outside the European Union (contractual clauses, BCR, etc.)…
https://solvaysyensqo.adequacy-corporate.com/
- On the side bar, click on "Exercise of Rights".
- To register a new exercise of rights. Click on "Add a request".
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Closing date: the process is closed
- Click on “Save”
For attach the Acknowledgement letter, Final letter and any information about the EOR.
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