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Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


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Responsibility area:

Table of contents 

Table of Contents
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Scope


ERP

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Frequency

 

References



Forms



Attachments




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1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to explain how to handle the Spanish Bank Statistics procedure in Spain.

The Bank of Spain compiles, prepares and publishes a wide set of economic and financial statistics related to the functions entrusted to it in the Autonomy Law and as a member of the European System of Central Banks (ESCB) and, in addition, those established by the Plan National Statistician.


1.2. Scope

This operating procedure is applicable for the Spanish company – 0245 Solvay Química S.L. This procedure is done on a monthly basis after closure. 


2. Definitions

See Finance Glossary:

3. Tasks description

This Procedure consists in 2 parts basically. The first is to collect :

  • Collect the information from SAP.
The second part is to submit
  • Submit the information collected
in 
  • in the site of Spain' Bank (Link: BDE.ES)


3.1. Responsibilities

  • Accounting Platform –  To deliver the requested information to Spain' Bank on a monthly basis. 


3.2. Periodicity

This report must be delivery every month until D+6 /M+1.


3.3. I check the last version of the file

As a 1st step we will check in Spanish Bank the last version of the file. 

Go to the following site : https://sedeelectronica.bde.es/sede/es/menu/empresas/Presentacion_po_31e444328b15831.html


Go to: https://drive.google.com/drive/u/0/folders/1CO36uoqyTEDDXHlgE-jPIUvovd_UNSeg

And download the last submitted file to your desktop.

Click in "gerenar siguiente período" 

To start fill out the new form. 

3.4. I run the SAP transaction GR55/ ZEF4

Insert last period Y-1 an current period


The output of this transaction is the following: 

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Take a print screen, and paste this information in in excel file "Acciones" Otras formas de participación directa en capital" here

The purpose is to check if there were variation in last year period. Usually we only change in March, unless during the year there are changes in the statutory resultsWe will only modify the balance of "Other forms of direct participation in the capital" when the annual accounts are audited and signed by the Administrators, until then they are not official. Except for dividends, which will be included when paid. 


3.4.1 I fill out the form table "Otras formas de participación directa en el capital" 

Fill out the information checked in last step in the form.

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3.5. I run SAP transaction FS10N 

Go to FS10N insert account 591EUR231, company code 0245 and fiscal year.

Fill out the information in excel "cuentas interempresa de naturaleza financiera"  here

3.5.1.  I fill out the form table "Cuentas interempresa de naturaleza financiera" 

3.6 I run SAP transaction S_ALR_87012093 variant BANCO ESPAÑAESPAÑA 

(Note: in the variant we are excluding spanish vendors)

The output is the following 

Fill out the information from column purchasing in excel "Creditos comerciales" here 


3.6.1 I run SAP transaction S_ALR_87012082 variant BANCO ESPAÑA

(Note: in the variant we are excluding spanish vendors)

The output is the following 

Fill out the information from column Accumulated balance  in excel "Creditos comerciales" here 


3.6.2. I run SAP transaction FBL3N 

Go to FBL3N insert account B300105000, company code 0245 and current period.

Check the attached file "Full factoring month end", in column vendor exclude all vendors starting in 11 and 99 as these are Spanish vendors.  Make  a total in column amount 1. Save this file in the monthly folder as CAMS 1 or 2. 

Fill out the information from column Accumulated balance  in excel "Creditos comerciales" here 

3.6.3. I fill out the form table "Créditos y anticipos comerciales derivados de operaciones de importación de mercancías"

3.7. I run SAP transaction S_ALR_87012186 variant BANCO ESPAÑA


(Note: in the variant we are excluding spanish customers)

The output is the following 

Fill out the information from column Sales  in excel "Creditos comerciales" here 


3.7.1 I run SAP transaction S_ALR_87012172 variant BANCO ESPAÑA

(Note: in the variant we are excluding spanish customers)

The output is the following 


Fill out the information from column Accumulated balance  in excel "Creditos comerciales" here 


3.7.2. I fill out the form table "Créditos y anticipos comerciales derivados de operaciones de exportación de mercancías"


3.7.3 I save the form with the format and name described in the rules



3.8. I send the form in Banco de

Spaña

España site

Go to the following site : https://sedeelectronica.bde.es/sede/es/menu/empresas/Presentacion_po_31e444328b15831.html

Select envio de declaraciones 


I attached the file 


And click in confirmar


And save the proof in drive Banco de Spaña here

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