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Status

Status
colourBlueGreen
titlePENDING DECISIONDECIDED

Owner

Eric TriffauxJames KYNDT

Stakeholders

James KyndtKYNDT, Paul Anton, Thierry Ma, Dawn Lai, Eric TRIFFAUX


Info
titledecision

Decision: part of the original design and business case

Decision made by:  James KYNDT

Date:  

Online Meeting: 

Issue

...

Adopt the following license assignment mechanism:

PersonaDetailsMinimal License

license increase reason

License

Blue collardo not get device by default only on exceptionF3 (F3+E5)
  1. Office at client required, or extra M365 services not covered by F3.
  2. Outlook >2GB
  3. OneDrive > 2GB
  1. E5 with approval
  2. Exchange P2
  3. OneDrive P2
Contractordo not get device by default only on exceptionF3 (F3+E5)
  1. Office at client required, or extra M365 services not covered by F3.
  2. Outlook >2GB
  3. OneDrive > 2GB
  1. E5 with approval
  2. Exchange P2
  3. OneDrive P2
White collarget a workstation and office client by defaultE5

Cadreget a workstation and office client by defaultE5

Non
-blue collar nor contractor
Human account
Entra P2
  1. Used by INTUNE devices
  2. Shared Mailbox exceeding >50GB
  1. F3
  2. Exchange P2

Background & Context

Syensqo’s transition from Google Workspace to M365 is a key IT initiative facing every Syensqo employee. The company’s diverse workforce includes blue collar workers, contractors, white collar employees, and cadres, each with different IT requirements.

...

  • E5 License: Full-featured M365 license with desktop apps, advanced security, and analytics.
  • F3 License: Web-based M365 license for basic productivity and collaboration. in the syensqo context F3 won't be provided alone, but only with F5 addon.
    • F3 + E5 Add-On: In special cases, an F3 user may need advanced E5 features (like enhanced security). An E5 add-on can be assigned to cover these needs without granting a full E5 license.

  • Exceeding Mailbox size (F3 user >2GB, Shared Mailbox >50GB) require an additional Exchange Online Plan 2 license (10GB + 1,5TB online Archive)

  • Exceeding OneDrive size (F3 user >2GB) require an additional OneDrive Plan 2 license

Assumptions

  • Blue collar and contractor roles typically do not require a dedicated device or full Office suite access.
  • White collar and cadre roles require advanced productivity tools and security features provided by E5 licenses.
  • Exceptions for device allocation to blue collar and contractors will be managed through a defined approval process.
  • The “Non-blue collar nor contractor” category requires further clarification before a license policy can be set.

...