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Info

AODocs is a document management solution totally integrated with Google Apps.

AODocs is built on top of Google Apps and Google Drive is used to store the documents. 

Example of one AODocs library

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With AODocs, you will be able to

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Share content with your team and collaborate together while protecting your content against accidental data loss. Push your documents to all team members.
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Organize your documents in a structured library, with custom document properties of any type, and attach any files. Configure personalized views to display and browse your documents. Define business workflows with approval steps, customized notification emails, expiration dates, and more.
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Keep multiple versions of your documents without creating duplicate files. Make sure your users have always access to the latest version of each document, while being able to easily open previous versions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Go to the Google app launcher, 
  2. Click more 
  3. Find the AODOCS icon

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Any library you are a member of will show up in either a list or grid view when you have authenticated to Google and accessed AODocs via the application launcher.

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Share content

  • Corporate ownership - all files are owned by a corporate Google Drive account
  • Folder integrity protection - prevent users from moving files out of a Google Drive shared folder
  • File loss prevention - prevent users from deleting files or folders in Google Drive
  • File recovery - dedicated trash per folder with configurable retention time
  • Office files collaboration - edit and save Office documents online and lock files against concurrent modifications
  • Search in folder - narrow keyword search to a specific Google Drive folder
  • Pushed folders - add a library Folder to the user’s My Drive

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Enhanced security

  • Secured sharing – possibility to prevent users from sharing files or folders in Google Drive
  • Folder structure protection – prevent end users from creating, renaming, moving subfolders in Google Drive
  • External sharing control – configure a whitelist of external users, groups and domains with whom external sharing is authorized

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Categorize and search

  • Document metadata – tag your Google Drive documents with any type of properties (strings, numbers, people, URLs, dates, value lists, …)
  • Custom document views – configure list views and reports by selecting columns, sort order, and filters
  • Advanced search – combine multiple search criteria like keywords, metadata values, date ranges and numerical values

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Version control

  • Version control – create new versions of your documents, and view or revert to previous versions
  • Check-in / Check-out – prevent concurrent modifications and enforce strict version control via document check-in / check-out

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Workflow

define business workflows in a few clicks, with :

  • fully configurable workflow steps
  • approval paths
  • time-based reminders
  • and customizable notification messages.
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