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Objective and Scope
The purpose of this document is to describe the steps to create a SEPA Mandate in PI1 SAP system. In order to be compliant with EU regulations, a SEPA mandate has to be available in customer account in order to be able to perform the direct debits payment method.The SEPA Direct Debit allow a creditor (biller) to collect funds from a debtor's (payer's) account, provided that a signed mandate has been granted by the payer to the biller. A mandate is signed by the debtor to authorize the creditor to collect a payment and to instruct the debtor's bank to pay those collections.This operating procedure (OP) applies to the account receivables of CICCSolvay SA.
Definitions
SBS: In the current document, “Solvay Business Services” will be replaced by its abbreviation “SBS”.
- OTC BO
CCT AR:
Order to cash Back Office Accounts ReceivableOTC BO CM: Order to cash Back Office Credit ManagementCustomer Credit & Trade Accounts Receivable
OP: Operating procedure
- WARP: PI system for Worldwide Accounts Receivable and Payable
- CICC: Coordination Internationale des Crédits Commerciaux
0231: Company code in PI1 system for Solvay S.A.
In order to check if customer bank is working with SEPA, go to customer master data 
, choose 
and click above the IBAN symbol 
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In order to check if customer bank is working with SEPA, go to customer master data , choose and click above the IBAN symbol
Then copy the SWIFT code and search in the link provided above. In this case customer bank is adhering to the DD SEPA, so we can proceed with the mandate creation.
If not, customer should be contacted to verify if he works with a bank account which is an adherent of SEPA.
The process in SAP starts with the sending of the Mandate form (check attachments) to the customer which should be filled and signed by them. Then .
Before creating the mandate, the AR team should:
- confirm if the bank account. (IBAN) in SAP Masterdata is the same as in the Mandate form;
- confirm if "Collection Authorisation" tab is flagged as below:
In case that the Bank account is not the same as in the Mandate form or "Collection Authorization" tab is not flagged, the ticket should be sent to Data Management team requesting to add this new bank account in customer masterdata.
When all details are correct, we should create the SEPA mandate in SAP by using transaction FSEPA_M1 in PI1 system.
The field’s “Mandate Ref.”, “Customer” and “Paying company code” needs to be filled in to identify the sender and receiver of the mandate as below:
Mandate Ref.: Customer number
Customer number
Paying Company code: 0231
Click on 
Select 
and on the 
” the status of the mandate, its validity data and some administrative data regarding the signature are stored.
Fill in the following fields as below:
Status: Active
Valid from: Signature date on the SEPA form sent to customer
Valid to: By defaul 31.12.9999
Trans. Type: N Recurring Use Mandate
Signature Date: Signature date on the SEPA form sent to customer
After go to 
After go to 
tab in which the customer relevant data for a mandate is stored. Just select 
and all the data will be filled automatically as below:
In the 
tab 
tab contains all the creditor data relevant for the mandate, in this case
the The SOLVAY – WARP SA– 0231 company code (BE) linked to the mandate (also filled automatically)
Then 
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WP1 PF1 Payment method analysis.xlsx
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