Table of contents

1 Objective and Scope
1.1 Objective of this Procedure
1.2 Scope
2 Reference Documents
3 Definitions
3.1 Abbreviations
Definitions
Responsibility
4 Project structure
4.1 Standard Structure
4.2 Project Structuring CJ02
4.3 Capitalization of costs / revenues in area 50 only
4.4 Capitalization of assets in area 01, remaining as AuC in area 50
5 Asset master data
5.1 Creation of asset master within CJ02
5.2 Creation of asset master and settlement rule
6 Maintenance of master data
6.1 Maintenance for single assets AS02
6.2 Mass Changes
7 Attachments

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Objective and Scope

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Objective of this Procedure

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Application Application

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Scope

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Definitions Definitions

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This document includes the necessary transactions for project structuring and creation of asset master data used in the current ERP system (PF1PF2)

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Reference Documents

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Definitions

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Abbreviations

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Definitions

The Material Code (MC) is used for structure and control of investment project costs as well as classification of asset master data. Useful life and account allocation are part of MC definition.

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Responsibility

Finance Site/Technicians: Depending on the local organization, local asset accountants and /or technicians are responsible for the project structuring. Asset master data are always created by local asset accountants.
SU MAC I&D Expert: Editor of Material Code

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Project structure

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Standard Structure

To use the standard structure is mandatory for all investment and demolition projects.

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Project Structuring CJ02

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Capitalization of costs / revenues in area 50 only

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Describes the necessary steps and transactions related to the capitalization of costs / revenues in area 50 only in the same current fiscal year they are incurred, while remaining as expenses / revenues in area 01 (local GAAP).

Any capitalization of costs and revenues in area 50 in the same current fiscal year they are incurred must be submitted for approval to GAR. Without GAR approval, this procedure cannot be run.

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N.B. It is important that both accounts in this posting are not customized in table Z1ACO. Otherwise program Z1AANNUL might propose unbalanced posting.
Checkpoint: At this time, there should be NO imbalance in the report GR55 – Z1F1 for the check sum and the amount posted to the specific G/L account should correspond to the amount given by CAM.

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Capitalization of assets in area 01, remaining as AuC in area 50

Describes the necessary steps and transactions related to the capitalization of assets in area 01 while remaining as assets under construction in area 50.
This topic, have 4 major remarks that are more detail on chapter 4.4.1.2 Detail Steps:
1.Its only valid if the asset was not yet capitalized neither in area 01 nor in area 50 or the asset was capitalized in both areas in the current month (trimester) and has not been yet depreciated. This procedure does not apply to final assets capitalized in previous periods because depreciation has already been posted.
2. In order to reduce value in area 50, transaction type ZR2 must be limited to area 50 for the corresponding chart of depreciation. Please inform IS to create the needed customizing. Please list below the countries (with respective Chart of Depreciation) whose transaction type ZR2 has already been customized in the respective tables in SAP.
3. In order to create the Asset, a special asset class needs to be created for the respective country. Please inform IS to create the special asset class with reference to this OP using asset class ZXXIEYYY as a reference.
4. In order to perform the Increase of the value of the special AuC in area 50, transaction type 030 must be limited to area 50 for the corresponding chart of depreciation. Please inform IS to create the needed customizing. Please list below the countries (with respective Chart of Depreciation) whose transaction type ZR2 has already been customized in the respective tables in SAP.

Post only in Local Area:

When an asset has to be capitalized only in the local area and remain as AuC in the group area the following principle must be followed:

1. The asset is capitalized in both areas using the standard capitalization procedures
2. Immediately after the capitalization posting is completed two additional steps have to be taken:
a) Take manual transaction ABSO to reduce the acquisition value in area 50 of the finished asset back to zero;
b) Create a special AuC (not investment measure) and use it with manual transaction ABSO to increase its acquisition value in area 50 to the amount of capitalization;
After taking these additional steps the values of capitalization will be correct in both areas.
When the AuC needs to be finally capitalized in area 50 then transaction AIAB will be used to distribute its value to the defined final assets.

Detail Steps

• Capitalized in both Areas:

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Checkpoint:
1. Go to AW01N, insert the new AuC and check that the Acquisition value in area 50 is the same as found in Checkpoint in Step 1 for area 50. Also check that the acquisition value in area 01 is 0..

Asset's value in area 01 is zero:


Asset's value in area 50 is equal to the acquisition value transferred in step 1. There is however no planned depreciation:

Capitalization of assets in area 50 only after the asset had been already capitalized in area 01

This topic is only applicable if Procedure of Chapter 4.3 was applied before for the earlier capitalization in local GAAP (area 01) compared to IFRS (area 50).

Post-capitalization in area 50

When the special AuC in area 50 (created and mention in Chapter 4.4.1) of this OP, has to be capitalized according to IFRS rules, its value will be settled to the final asset(s) using transaction AIAB. Since there is no WBS element assigned to this AuC, the settlement rule will be introduced in this transaction.
The final asset(s) used for the settlement may be brand new one(s) or already existing one(s) that have acquired values during previous settlements.
Run transaction AIAB.

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Checkpoint:
Go to AW01N, insert the final asset(s) and check their values in area 01 and in 50.
The value is area 01 must be the same as before the settlement (if brand new asset then the value must be zero).
The value in area 50 must have been increased with the value corresponding to the settlement rule. If it is a brand new asset, then the value will be equal to the settled amount.

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Asset master data

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Creation of asset master within CJ02

If all required data for a new asset are available and it is a one to one relation between WBS element and asset, the master data can be created within CJ02. Call up CJ02, click on WBS element overview:

Select a line and click on "Extras" > "Create completed asset":

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The settlement rule is the interface between modules PS and FI-AA. Mandatory entries are category, settlement receiver and percentage or equivalence no.

The above described procedure (creation of asset master data within CJ02) maintains the settlement rule automatically.

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Creation of asset master and settlement rule

This section describes what has to be done if information for asset master data or settlement rules are not available on the time of WBS element creation (e.g. for engineering, permits etc.)

Creation of asset master data AS01

After calling up AS01 you have to make the mandatory entries and, if applicable, select a reference asset. Click on "Master data":

You get the same tabs and have to make the same entries as described above (3.1.)

Finally: save your data !

Inventory number

In both cases of asset master creation (CJ02 and AS01) you have to insert the inventory number. The inventory number never changes for the whole life of an item, regardless of group internal asset transfers. It is created when master data for an item are created for the first time and has – in case of group internal asset transfer – to be transferred to the asset master of the receiving company.

The recommendation for the coding of unique inventory numbers is as follows:
digits 3 to 6 (always 0) of the asset number (12 digits) are deleted,
slash,
3 digits for sub number,
hyphen,
4 digits for company code.

Maintenance of settlement rule

Call up CJ02. Click on "WBS element overview":

Select a line and click on "Settlement rule":

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Click on "Back"

and save your data:

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Maintenance of master data

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Maintenance for single assets AS02

The transaction to change asset master data is AS02. Changeable fields have a white background. You have to take into account, that cost centers should not be replaced directly. They should be added as further intervals. Select tab "time dependent" and click on "Further intervals":

Click on "Add interval":



Insert the "From-date of new interval" and click on "Enter":

Replace the cost center in the new interval line and save your data:

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Mass Changes

For mass changes of cost center and/or location call up ZDEAPAEN1 and click on "Execute":

Depending on what has to be changed, insert your selection.
Note: if you delete the hook in "Testlauf kein BTCI" you create a batch input session that has to be executed to finish the change of master data.

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Attachments