High- Level Specification

Functional Overview

The functional design of the enhancements describes the scenario(s) where enhancements to existing SAP programs are required.

Integration Topic #287

Topic:

Prevent Ready for Shipping Status when batch or stock is restricted (Integration Topic #287).

Description:

During the warehouse execution process such as, after picking and packing is completed, but Goods Issue is not posted yet, it is possible that the batches or stock are moved back to restricted status by QM. In this case, the system should stop allowing the revert delivery status from "Ready for Shipment status in EWM to be sent " to "Not-Ready for Shipping" in EWM and communicate it to TM, so that the packing information of restricted batches/stock is prevented from getting of being updated in TM . Batch job will run to check deliveries feasible to set up Ready for Shipping status.

Scenario 1) Block ready for shipping if batch restricted.

Scenario 2) if Ready for Shipping status already set up, enhancement on LO side to block LE-Outbound delivery.

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This approach will work before standard functionality to check Ready for Shipping status in outbound delivery (ODO EWM):

Business require "ready for shipment" status for outbound deliveries to be automatic after picking and packing is completed. Currently this status is provided with manual option in SAP EWM Monitor.

accordingly.

Requirement details:

1º.- A custom program is required, set as Application Job and run for the respective variant, to select relevant deliveries to set up "Ready for Shipping" status with additional check if all assigned batches and picked stock for respective delivery is Unrestricted.

2º.- Second step of this Application Job needs to cover additional check of the stock and batches assigned for every delivery with already set "Ready for Shipping" status but not yet posted Goods Issue, and in case of any batch moved to restricted or picked stock different then Unrestricted, to revert the status to "Not Ready for Shipping" for respective delivery.

Scope and Objectives

Scope:

The standard program cannot be executed automatically because the action needs to be repeated in respective time frames, and the Business Process requires to be scheduled to run as a Background Job. 

The program needs to be created with a special variant for Application Job execution for every EWM Warehouse, where this process is applicable.

The following scenarios are in scope for the Application Job:

• Do not set "Ready for Shipping" status - if status of any batch assigned in the delivery is restricted or any of the picked stock for respective delivery is Blocked or in Quality Inspection.
• Set "Ready for Shipping" status only if the batch status of the batch assigned to a delivery is unrestricted and stock status of the stock picked for respective outbound delivery is unrestricted.
• If "Ready for Shipping" status already set for a delivery but not yet posted Goods Issue - Reverse to "Not-Ready for Shipping" status If status of any batch assigned to delivery is restricted or status of the stock for delivery is not Unrestricted.
• Error handling - collect the error messages for the Job run and provide the possibility to display the log, based on the execution date.

Objectives:

As part of the SyWay EWM Outbound execution process, there is a requirement to set "Ready for Shipping" status automatically when picking is finished in EWM.

The "Ready for Shipping" status must be set only if all batches and stock, picked for respective delivery are Unrestricted.

The status change step "Ready for Shipping" sends the picking/packing details to Transportation Management system and update the respective FU/FO.

As the "Ready for Shipping" status is a prerequisite for Loading in TM, we need to prevent the Loading execution if any of the assigned batches or respective stock is other than Unrestricted for respective delivery.

In such way there is a need to automatically reverse back the status to "Not-Ready for Shipping" for a delivery with not yet posted Goods Issue, if any of the batches or stock was moved to other than Unrestricted status for respective delivery.

Process Flow Diagram

The following 2 scenarios are in scope:

Scenario 1

Automatic Ready for Shipping process

> Variant 1) Set "Ready for Shipping" status only if the batch status of the batch assigned to a delivery is unrestricted and stock status of picked stock for respective outbound delivery is unrestricted.

> Variant 2) Do not set "Ready for Shipping" status - if status of any batch assigned in the delivery is restricted or any of the picked stock for respective delivery is Blocked or in Quality Inspection.

Scenario 2

Automatic revert from Ready for Shipping to Not-Ready for Shipping process

> Variant 1) If "Ready for Shipping" status already set for a delivery but not yet posted Goods Issue - Reverse to "Not-Ready for Shipping" status If status of any batch assigned to delivery is restricted or status of the stock for delivery is not Unrestricted.

Execution step, as part of SAP SIGNAVIO Outbound flow'

06.11.02.01. Manage Outbound Material Flow for EWM Storage Locations

Image Added 

Execution Flow

Assumptions

It can be used the standard configuration option to change the status "Ready for Shipping" and enhancement is required to prevent change of the status if any of the batches are "Restricted" or any of the stock is not "Unrestricted".

It is planned to create an Application Job for automatic change of the status of respective deliveries to "Ready for Shipping", and in case of already set status revert it to "Not-Ready for Shipping" in case of any batch or stock not Unrestricted for deliveries not Goods Issue posted.

Dependencies

N/A

Security, Integrity and Controls

Authorization check to be done via Authorization Group for process execution.

A background system user will be used to run the background job. 

Configuration Requirements

Standard configuration for triggering the change of the status for respective delivery, after picking is "Completed".

Language Requirements

KDD055 - Multi-Language Support

Special Requirements

N/A

Design Rationale

Functional Requirements

Business requires to reach automatically the warehouse (EWM) status to "Ready for Shipping" only if all assigned Batches and Stock are Unrestricted and also have the capability to revert  the status to "Not-Ready for Shipping" for all deliveries not yet Goods Issue posted if any of the assigned Batches or Stock are not Unrestricted.

The standard program /SCWM/R_SET_DSH_STAT_AUTOMATIC, for deliveries with Picking completed status, can be used as a base for the new custom program, and additional logic for the conditions of the batch and stock status will be added.

Proposed Technology to Use

Application Job

Requirement is to add additional check if the Batch is Restricted to do not send the status “Ready for Shipping” to TM.

Scope and Objectives

Step

Description

Comment

Assumptions

Dependencies

Security, Integrity and Controls

Configuration Requirements

Language Requirements

Special Requirements

Design Rationale

Functional Requirements

Data Source Considerations

Data Validation Considerations

Custom Tables

N/A

Master Data

N/A

Configuration Table

N/A

Selection Screen Enhancement

N/A

Processing Logic

The new custom program, to be executed in background several times a day (periodicity to be aligned with business), needs to have a selection screen for creating a variant for Application Job execution.

The new Application Job program needs to perform the following steps:

 A. Set status "Ready for Shipping" for all deliveries with picking status "Completed" only if Batch and Stock are "Unrestricted".

1. Select all deliveries with status "Not-Ready for Shipping" and picking status "Completed".
2. Check if all assigned batches for respective delivery are "Unrestricted".
3. Check if all picked stock for respective delivery is "Unrestricted".
4. If any of the 2 previous conditions (2 or 3) are not met - stop the process.
5. If all the first 3 conditions (1, 2 and 3) are met - set status "Ready for Shipping".

B. Revert status from "Ready for Shipping" to "Not-Ready for Shipping" for deliveries with batch or stock different then "Unrestricted".

1. Select all deliveries with Status "Ready for Shipping" and Goods Issue status "Not Started".
2. Check if all assigned batches for respective delivery are "Unrestricted".
3. Check if all picked stock for respective delivery is "Unrestricted".
4. If both of the 2 previous conditions (2 or 3) are met - stop the process.
5. If any of the 2 conditions (2 or 3) are not met - revert the status from "Ready for Shipping" to "Not-Ready for Shipping".

Volumetrics

More than 20.000 deliveries per month.

Performance Considerations

N/A

Error Handling

As this will be an Application Job, the system will collect all errors in a message and log it to an error log object.

Testing

How to Test

Prerequisites:

1) EWM ODO created and

2) Delivery Picking Status - Completed and

3) Delivery Goods Issue status - Not Started

Execution Steps:

1. Execute the enhanced program.
2. Check the status of respective EWM ODO.

Test Conditions and Expected Results

Test Conditions and Expected Results

N/A

Test Considerations/Dependencies

N/A

Other Information

N/A

Development Details

Package

Enhancement Implementation

Other Development Objects

Appendix

Custom Authorization Group Naming Convention

This table is based on the Syensqo development standards document. It provides the naming conventions for authorization groups to associated with custom reports and tables to comply with security requirements.

See also

N/A

Change log