Anchor

	thisistop
	thisistop

Table of Contents

HTML
<style> .toc-macro ul {display: block; counter-reset: item} .toc-macro li {list-style-type:none} .toc-macro li:before {content: counters (item, ".")". "; counter-increment: item} </style>

Table of Contents

maxLevel	5
outline	true
exclude	(Table Of Contents).*
style	decimal

OBJECTIVE AND SCOPE

Objective of this Procedure

This document's objective is to provide a guide to ZPRC, ZMAT (manufactured and raw material), ZVER, ZERS, ZUNB material master data management for GBU Technology Solutions.

Material Master Data management process includes creation and modification of the material, its inactivation and flagging for deletion, and reactivation if needed, as well as mass modification.

Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Data Operations when extending materials to Trading Plants. For Sample codes and ZERS Data Operations is creating all necessary views.

Requests of Technology Solutions Material Master creation or maintenance should be submitted via Service One platform.

Request forms for Technology Solutions Materials are stored on Google Drive.

The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in the TS SAP Material request forms file or linked in this procedure.

Scope

Under Data Operations scope is the management of ZPRC, ZMAT (manufactures and raw material), ZVER, ZERS, ZUNB materials for GBU Technology Solutions (Legacy Cytec organization). Data Operations can create and extend ZDIE materials if requested so by Finance.

Material Type	Description	Division
ZPRC	Commercial Products	N/A
ZMAT	Finished Goods Semi-finished Goods Raw Materials	Multiple Multiple KV
ZVER	Packaging	WD
ZERS	Industrial supplies	WA
ZUNB	Stocked and non-valuated materials	Multiple
ZDIE	Services	Multiple

Abbreviations

Abbr.	Description	Abbr.	Description
RCS	Rhodia Core System	SBS	Solvay Business Services
ZDIE	Service	UoM	Unit of Measure
ZMAT	Finished product, semi-finished product, raw material	HSE	Health, Safety and Environment
ZPRC	Commercial Product	MSDS	Material Safety Data Sheet
ZUNB	Stocked and not valuated material	MRP	Material Resource Planning
ZVER	Packaging	DG	Dangerous goods

Roles and Responsibilities

ZMAT - Finished Goods setup can be performed only once both ZPRC code and MSDS are available.
ZMAT - Raw Material setup can be performed only once MOC-ID and ZPRC code are available.
ZVER setup can be performed only once MOC-ID code is available.
Prior to submitting a new request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created. It is Data Management team's responsibility to check that all necessary approals have approvals have been received. Please check appendices for the list of approvers.

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of Material in RCS

Pre-requisites

Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.

Use the transaction MM03 to access display material view.

Press multiple choice button to receive pop-up window with search options for material master.
Click on to open the menu.
Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'.

Run a search in Material Description.
Use Wildcards to best describe.
Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
Hit Enter.

Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
If result points to or if the Requester mentions a new article needs to be created then proceed with the creation.

Creation of ZMAT - Manufactured Material/FG

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZMAT /Finished pdt & RM & SF
Copy from… Material	Option to copy data from an existing material can be useful in some cases
Hit Enter

Main activities

Key points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Sales organization views
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Warehouse level
- Warehouse Management 1
- Warehouse Management 1
Label Data (General data view)

NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
8520 (077),8521 (054), 8636 (039)– by default, 8359 - only if requested.

*Reactor level Materials* need Basic Data 1 & 2, Classification, Sales: General/Plant Data, General Plant Data/Storage 1 & 2.
Sales Org. not to be filled (created to track the stock, never sold)!

*Intermediates* should be created as Finished Products and can be opened to sales organization 1 and 2 views if requested by the product manager.
How to identify: if in the description there is "INTERMEDIATE"; however, we could have exceptions and they should be confirmed with the Product Manager.

For Trading Plants listed below Classification, Accounting, Costing Views have to be created. Views are completed in the same way as for CMC Samples except the Planning views (MRP 1-4).

8570 (Co. Cd. 7008)
8572 (Co. Cd. 7723)
8575 (Co. Cd. 7752)
8580 (Co. Cd. 7794)
8574 (Co. Cd. 7734)

Storage Location in plant 8806:

Please use the Country of origin field origin field to determine where the material is sourced from. If the Country of Origing is Turkey (TR) then use TURK Storage location.

For all other items see rules below:

For Polymer Additives
If sourced in European Union: EUWH
If outside European Union: PABD

For Mining and PS:
If sourced in European Union: EUWH ,EUAL (If transportation group 0002, 0006, 0013, or 0016 and packaged in BULK)
If outside European Union: BUSR, ALTA - (If transportation group 0002, 0006, 0013, or 0016 and Not Bulk)

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Main activities

Key Points

Fill in Organizational Levels

Plant: Fill Plant as indicated in the request form
Storage location: Extend to Storage Location when there is only option per plant (Storage location number is the same as plant number). If there is more than one option, leave it blank
Sales Organization and Distribution Channel as indicated in request form
If extending the material to a second plant then it is also necessary to extend it to the intercompany sales org.
For example, If the first plant is 8371 and the material is extended to second plant 8806, the material needs to be extended to US23/9O, the intercompany sales org.

Image Added

Warehouse: only for specific plants listed above

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Always KG

Material Group

Finished goods, SF goods – 0450

Old Material Number

Populate the BPCS if provided

Division

Check the request form

General Item Category Group

Already pre-filled ZMAT – NORM

Gross Weight

Proportion of Gross weight to Net weight (Net = 1)

e.g. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP

Net Weight

Always 1

UoM for Weight

Always KG

Volume

Check the request form
If blank in the form, leave the field blank

UoM for Volume

Entered only when Volume provided

Always CD3

Matl Grp Pack.Matls (Packaging Group)

Check the request form

0005 - for packed materials
0001 - for Bulk and Reactor level

Go to Basic Data Text tab by pressing Basic Data Text button

Basic Data Text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities	Key points
Basic data text	Enter Basic data text – description from ZPRC code Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of Measure tab

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Fixed conversion 11023 LB <-> 5000 KG
Enter conversion of Stock keeping UoM to Base UoM	Check the request form
Enter quantity of Stock keeping UoM in Pallet	Check the request form Use fields for Lower-level Unit entry to indicate number of packages in Pallet at the very end of the line NOTE! Do not enter a PAL UOM for Totes (IBC) or when not provided (special cases for Cylinders and Big Bag as sometimes they do not require pallet)
Enter any additional conversion if requested	Check the request form
Return to Main Data	Before returning to Main Data, check whether Inspection text needs to be added

Column

width	50%

SP Horizontal nav item

nameanchor	571267015
name	Inspection text

Inspection text

Section

Column

width	50%

Main activities

Key points

Inspection text

If in the material form the transportation group is Isothermal:

0002 Isothermal pack
0006 Isothermal bulk
0013 Isotherm.Liq.Haz.Pac
0016 Isothermal Liq. Bulk

The inspection interval must be provided by the Product Manager and added to the material master

12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch

Additional information

The statement the protect from freeze information is taken from Sec 7 of the SDS:

Return to Main Data

Column

width	50%

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Check the request form Mandatory field! No additional characters are allowed (for example space or special characters)
Dangerous Goods indicator profile	ZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevant	Mandatory for all Finished and semi-finished goods
Go to Classification view

Column

width	50%

SP Horizontal nav item

anchor	1612788109
name	Classification - Batch

Classification - Batch

Section

Column

width	50%

Main activities	Key points
Select "Batch" type of Classification
Class	014 – Technology Solutions
Go to Sales: sales org. 1 view

Column

width	50%

SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Sales unit	LB for US and CA Sales Organizations
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	DD.MM.YYYY
Delivering Plant	Check the request form Note! If the plant does not exists for sales organization and distribution channel combination, contact Danyse Ryan /Jane Sims to to create the link
Tax classification	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Minimum order quantity	Enter Net weight Blank for Bulk
Minimum delivery quantity	Enter Net weight Blank for Bulk
Delivery unit	Always 1 Blank for Bulk For PA, Division E2, please refer to the comment field of the material request form for specific details. The requestor must provide a numerical value as well as the unit description.
Unit of Measure of Delivery unit	Always equal to Primary Packaging unit Blank for Bulk
Rounding Profile	For Packed materials select the option Z50% that corresponds to Primary Packaging unit Blank for Bulk Note! Sales Org. NL01 and Distribution channel 9P- polymer additives (Division E2) Creation: confirm with the requester if the rounding profile should be (ZPAL) Extension: use ZPAL as default
Go to Sales: sales org. 2 view

Column

width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Material statistics group	Always 1
Account assignment group	Check the request form
Item category group	ZMAT – ZMAN For Sales Org BR33 BR47 - NORM
Go to Sales: general/plant view

Column

width	50%

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Material freight group	Check the request form Added for Packed materials for US, CA and BR plants Bulk - empty
Availability check	Finished Goods (F & T) – T3 Semi-finished goods (I) – S3 Plant 8789 – Z6
Batch Management	Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views
Transportation Group	Check the request form
Loading Group	Bulk – 0002 Else – 0001
Profit Center	Check the request form NOTE! For Distribution Channel and Trading plants should begin with Company code. For materials with Division E3, E4, E5, E6 for all plant types use the structure CCCC-Xyyyy Where yyyy = last 4 digits of the specific IECRA for each product line: E0 = IECRA01219 - PHOSPHORUS DIV E3 = IECRA01286 - INDUSTRIAL MINERALS E4 = IECRA01235 - ALUMINA E5 = IECRA01236 - MINERAL PROCESSING E6 = IECRA01237 - MEP E7 = IECRA01219 - PHOSPHORUS DIV H0 = IECRA01285 - FUMIGANTS SX = IECRA01219 - PHOSPHORUS DIV SY = IECRA01265 - PROBAN TF = IECRA01266 - NA HYPO Plant 8789 - 7523-I1224 if not provided otherwise Profit center field available in Sales: general/plant and Plant data / storage 2 views
Go to Foreign trade export view

Column

width	50%

SP Horizontal nav item

anchor	107844132
name	Foreign trade export

Foreign trade export

Section

Column

width	50%

Column

width	50%

Main activities	Tips / Best practices
Comm./imp. code no. (Commodity/import code number)	NOT to be entered at the time of material creation – it will be loaded by responsible team When extending material to a new Plant the Comm./imp. code no. code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), extension linked file, a request has to be added in the linked file Contact htsclassification@solvay.com for missing control code
Control code	Check the form Entered for Brazil plants
Country of origin	Check the request form
raised to the below catalog in service one Supply chain - Global customs and Trade compliance - Request for HTS code Request Type: General support Function: TS Country ALL In the content of the request mention the material code which was extended to plant in Japan please assign a HTS code. The corresponding team will work on the ticket and then assign the HTS code. Contact htsclassification@syensqo.com for missing control code or raise a request in the below catalog in service one Request for HTS code SCO
Control code	Check the form Entered for Brazil plants (If not provided, use dummy code 9999999999)
Country of origin	Check the request form
Mat. CFOP category	Entered for	Mat. CFOP category	Entered for Brazil (8789) plants only Always 0
Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

For Trading plants (8570 – US, 8572 – MX, 8575 – CA, 8580 – NL, 8574 - CN) leave the field blank

Info
Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Material freight group

Check the request form

Automatic Purchase Order indicator

Always checked

Batch Management

Always checked

Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views

Purchasing value key

Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

GR processing time

Default value at the time of material creation – 2
Default value for Plant 8035 – 1
Default value for Plant 8605 – 0

Plant data administrators will change the field value if necessary

Go to Plant data / storage 1 view

Column

width	50%

SP Horizontal nav item

anchor	1958699831
name	Plant data / stor. 1

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
CC phys. inv. ind. (Physical inventory indicator for cycle counting)	Default value at the time of material creation – B Note! If the link does not exist with the plant, contact Danyse Ryan /Jane Sims and request the link creation
Batch Management	Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views
Minimum Remaining Shelf Life	Default value at the time of material creation – 1
Total shelf life	Check the request form Always in days
Go to Plant data / storage 2 view

Column

width	50%

SP Horizontal nav item

anchor	1958699830
name	Plant data / stor. 2

Plant data / stor. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Profit Center	Check the request form Plant 8789 - 7523-I1224 if not provided otherwise Profit center field available in Sales: general/plant and Plant data / storage 2 views
Go to Warehouse Management 1 view if applicable; else go to Label Data view

Column

width	50%

SP Horizontal nav item

anchor	1421126481
name	Warehouse mgmt 1

Warehouse mgmt 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Batch Management	Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views
Go to Warehouse Management 2 view

Column

width	50%

SP Horizontal nav item

anchor	1421126480
name	Warehouse mgmt 2

Warehouse mgmt 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created
Go to Label Data view

Column

width	50%

SP Horizontal nav item

anchor	284354966
name	Label Data

Label Data

Section

Column

width	50%

Column

width	100%

Main activities

Key points

Primary Packaging Unit (PPU)

Copy from the form

Note

For BULK use KG

For plant 8035 view has to be activated but nothing except Primary Pack Unit has to be entered

Labeling Specification

Select the primary packaging unit of measurement

Press Import

Choose the reference material# based on the Packaging type

Example: Primary Pack. Unit CY - choose 147570

Templates for Label data:
147507 - LABEL MODEL LARGE (SS, DR, TE, BB)
147570 - LABEL MODEL MEDIUM (BX, CY, JRC, PL, BULK)
147572 - LABEL MODEL SMALL (BAG)
149059 - LABEL MODEL SAMPLE MATERIALS

For PA, Division E2, use the following material as template

173444 - TS LABEL PA BOX ONLY

Double click on the first line

Only select the label correspondent to the Primary Pack. Unit

Press

Follow up by steps indicated in Additional Instructions of corresponding label type of linked file

Enter Label Category, Label Size and number of Copies for each required label type

See Attachment 1 – Label requirements for label requirements by material packaging type

Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP

Validity areas

Define Validity Areas for each label type

All label types – DELIVERY, GENERIC and MTS by default
Transport Label – MTS, DELIVERY and GENERIC should be added.

Check if all labels have Validity Areas defined

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

regulatory@solvaymccoll@solvayjekaterinajuskiene@solvayryan@solvay add nikola.narkevica-ext@solvaywilson@solvayweddle@solvay

Main activities

Key points

When all data has been entered, save the material by pressing Image Modified button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Image Modified

Perform material extension to other Plants / Sales Organizations if requested in the form

Check the form

As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements

Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:

product-

regulatory@syensqo.com

~~gmupricing@support.solvay.com~~

~~(Pricing Team's email is not working, please~~

~~add joao-valadinha.lopes@syensqo.com until further notice)~~

NOTE! Please notify michael.

wilson@syensqo.com and william.

weddle@syensqo.com for any materials created or extended to plant 8712 and 8636

Creation of ZMAT - CMC Sample

Use MM01 transaction to create material

EXPORT CONTROL GROUP ID

Transaction: ZNXLDAE_CTRL_GROUP

Export Control Group ID needs to be updated for all manufactured goods with material group 0450.

First look for materials with same prodcom in MARA table and copy that value to the newly created material.

If it is a newly created material, then follow the below rule.

E2, E3, E4, E5, E6 – EA01

Mostly Everything in Division E7 – DU03

If any other division, confirm with Danyse Ryan the correct value.

GTS Classification compliance

For finished / semi-finished materials, the GTS classification should be reviewed. Check the link below for more information:

https://docs.google.com/presentation/d/1bPHEF2atMMloqiI8ttyeWR9tmXpyMqieN6LvJgNc34o/edit?usp=sharing

Update DG Indicator Follow Up File

The newly created materials should be added in the below file at the first row, as it is sorted in descending order.

DG Indicator Follow-up

Creation of ZMAT - CMC Sample

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZMAT /Finished pdt & RM & SF
Copy from… Material	149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creation
Hit Enter

Image Added

Main activities

Key points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Sales organization views
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- MRP 1
- MRP 2
- MRP 3
- MRP 4
- Accounting 1
- Accounting 2
- Costing 1
- Costing 2
Label Data

Main activitiesKey pointsIndustry SectorAlways choose "C Chemical industry"Material TypeZMAT /Finished pdt & RM & SFCopy from… Material149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creationHit Enter

Image Removed

Main activities

Key points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Sales organization views
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- MRP 1
- MRP 2
- MRP 3
- MRP 4
- Accounting 1
- Accounting 2
- Costing 1
- Costing 2
Label Data (General data view)

Data Management is creating all necessary views for CMC Sample codes
Note! CMC Samples can be created only for CMC plants: 8588 - 7008 / CMC New Milford and 8595 - 7794 / CMC Waalwijk

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Main activities	Key Points
Fill in Organizational Levels	Plant: Fill Plant as indicated in the request form Storage location: Extend to Storage Location when there is only option per plant (Storage location number is the same as plant number). If there is more than one option, leave it blank Sales Organization and Distribution Channel as indicated in request form
Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

G (there can be rare exceptions)

Material Group

0450

Old Material Number

Populate the BPCS if provided

Division

Check the request form

General Item Category Group

Already pre-filled ZMAT – NORM

Gross Weight

Always 1

Net Weight

Always 1

UoM for Weight

G

Matl Grp Pack.Matls (Packaging Group)

0005

Go to Basic Data Text tab by pressing Basic Data Text button

Basic Data Text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities	Key points
Basic data text	Enter Basic data text – description from ZPRC code Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Check the form
Return to Main Data

Column

width	50%

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Check the request form Mandatory field! No additional characters are allowed (for example space or special characters)
Dangerous Goods indicator profile	ZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevant	Mandatory
Go to Sales: sales org. 1 view

Column

width	50%

SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	DD.MM.YYYY
Tax classification	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Go to Sales: sales org. 2 view

Column

width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Account assignment group	F
Item category group	NORM
Go to Sales: general/plant view

Column

width	50%

SP Horizontal nav item

nameanchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Material freight group	Check the request form Added for Packed materials for US, CA and BR plants
Availability check	KP Availability check field available in Sales: general/plant and MRP 3 views
Transportation Group	Samples – 0007 (ZIP and Z00), 0010 (GPP)
Loading Group	0001
Profit Center	Check the request form Profit center field available in Sales: general/plant and Costing 1 views
Go to Foreign trade export view

Column

width	50%

SP Horizontal nav item

anchor	107844132
name	Foreign trade export

Foreign trade export

Section

Column

width	50%

Column

width	50%

Main activities	Tips / Best practices
Comm./imp. code no. (Commodity/import code number)	NOT to be entered at the time of material creation – it will be loaded by responsible team
Country of origin	Check the request form
Go to MRP 1 view

Column

width	50%

SP Horizontal nav item

anchor	73631900
name	MRP 1

MRP 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
MRP Type	Default value – ND
MRP Controller	Default value – S10
Go to MRP 2 view

Column

width	50%

SP Horizontal nav item

anchor	73631901
name	MRP 2

MRP 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Procurement type	Default value – F
Backflush	Default value – 2
Planned Delivery Time	Default value – 30
GR Processing Time	Default value – 2
SchedMargin key	Default value – 000
Go to MRP 3 view

Column

width	50%

SP Horizontal nav item

anchor	73631902
name	MRP 3

MRP 3

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Availability check

KP

Availability check field available in Sales: general/plant and MRP 3 views

Total replenishment lead time

Default value – 3

Go to MRP 4 view

Column

width	50%

SP Horizontal nav item

anchor	73631903
name	MRP 4

MRP 4

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Selection method	Default value – 3
Individual/coll.	Default value – 2
Go to Accounting 1 view

Column

width	50%

SP Horizontal nav item

anchor	1264798086
name	Accounting 1

Accounting 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Valuation Class	Default value – Z130
Price Unit	Default value – 1000
Standard price	Default value – 1
Go to Accounting 2 view

Column

width	50%

SP Horizontal nav item

anchor	1264798087
name	Accounting 2

Accounting 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
No data has to be maintained in Accounting 2 view at the time of material creation, however the view has to be created
Go to Costing 1 view

Column

width	50%

SP Horizontal nav item

anchor	1743090598
name	Costing 1

Costing 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Do Not Cost	Default value – flagged
With Qty Structure	Default value – flagged
Material origin	Default value – flagged
Profit Center	Check the request form Profit center field available in Sales: general/plant and Costing 1 views
Go to Costing 2 view

Column

width	50%

SP Horizontal nav item

anchor	1743090599
name	Costing 2

Costing 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
No data has to be maintained in Costing 2 view at the time of material creation, however the view has to be created
Go to Label Data view

Column

width	50%

SP Horizontal nav item

anchor	284354966
name	Label Data

Label Data

Section

Column

width	50%

Column

width	100%

Main activities

Key points

Check if all labels have been copied from Model code

See Attachment 1 – Label requirements for label requirements by material packaging type

Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP

Check if all labels have Validity Areas defined

All label types – DELIVERY and GENERIC
Transport Label – DELIVERY, GENERIC and MTS

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

regulatory@solvaymccoll@solvayjekaterinajuskiene@solvayryan@solvay

gmupricing@support.solvay.com (Pricing Team's email is not working, please add nikola.narkevica-ext@solvay.com until further notice)

Main activities	Key points
When all data has been entered, save the material by pressing Image Modified button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used: Image Modified
Perform material extension to other Plants / Sales Organizations if requested in the form	Check the form As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements
Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:	product-	regulatory@syensqo.com terry.	mccoll@syensqo.com	Joydeep.	Nath@syensqo.com danyse.	ryan @syensqo.com
EXPORT CONTROL GROUP ID Transaction: ZNXLDAE_CTRL_GROUP	Export Control Group ID needs to be updated for all manufactured goods with material group 0450. First look for materials with same prodcom in MARA table and copy that value to the newly created material. If it is a newly created material, then follow the below rule. E2, E3, E4, E5, E6 – EA01 Mostly Everything in Division E7 – DU03 If any other division, confirm with Danyse Ryan the correct value.
Update DG Indicator Follow Up File	The newly created materials should be added in the below file at the first row, as it is sorted in descending order. DG Indicator Follow-up

Creation of ZMAT - Plant Shipped Sample

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZMAT /Finished pdt & RM & SF
Hit Enter

Main activities

Key points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Sales organization views
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- MRP 1
- MRP 2
- MRP 3
- MRP 4
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Label Data (General data view)

Data Management is creating general, purchasing and planning views, finance complete their own views

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Main activities	Key Points
Fill in Organizational Levels	Plant: Fill Plant as indicated in the request form Storage location: Fill Storage location as indicated in the request form, no Storage location for plant 8806 Sales Organization and Distribution Channel as indicated in request form
Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

Note! For Atequiza plant (8356) the description must contain "PRODUCT NAME + AQ SAMPLE", for example, AERO 3302 AQ SAMPLE

Base Unit of Measure

KG

If provided G go back to the requester and confirm if it should be created as CMC sample

Material Group

0450

Old Material Number

Populate the BPCS if provided

Division

Check the request form

General Item Category Group

Already pre-filled ZMAT – NORM

Gross Weight

Always 1

Net Weight

Always 1

UoM for Weight

KG

Matl Grp Pack.Matls (Packaging Group)

0005

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities	Key points
Basic data text	Enter Basic data text – description from ZPRC code Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Check the form
Return to Main Data

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Check the request form Mandatory field! No additional characters are allowed (for example space or special characters)
Dangerous Goods indicator profile	ZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevant	Mandatory for all Finished and semi-finished goods
Go to Classification view

Column

width	50%

SP Horizontal nav item

anchor	1612788109
name	Classification - Batch

Classification - Batch

Section

Column

width	50%

Main activities	Key points
Select "Batch" type of Classification
Class	014 – Technology Solutions
Go to Sales: sales org. 1 view

Column

width	50%

SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	DD.MM.YYYY
Tax classification	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Go to Sales: sales org. 2 view

Column

width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Account assignment group	F
Item category group	NORM
Go to Sales: general/plant view

Column

width	50%

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Material freight group	Check the request form Added for Packed materials for US, CA and BR plants
Availability check	ZP Availability check field available in Sales: general/plant and MRP 3 views
Batch management	Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views
Transportation Group	Samples – 0007 (ZIP and Z00), 0010 (GPP)
Loading Group	0001
Profit Center	Check the request form Profit center field available in Sales: general/plant and Plant data / storage 2 views
Go to Foreign trade export view

Column

width	50%

SP Horizontal nav item

anchor	107844132
name	Foreign trade export

Foreign trade export

Section

Column

width	50%

Column

width	50%

Main activities	Tips / Best practices
Comm./imp. code no. (Commodity/import code number)	NOT to be entered at the time of material creation – it will be loaded by responsible team
Country of origin	Check the request form
Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

For Trading plants (8570 – US, 8572 – MX, 8575 – CA, 8580 – NL, 8574 - CN) leave the field blank

Info
Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Material freight group

Check the request form

Automatic Purchase Order indicator

Always checked

Batch Management

Always checked

Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views

Purchasing value key

0001

Go to MRP 1 view

Column

width	50%

SP Horizontal nav item

anchor	73631900
name	MRP 1

MRP 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
MRP Type	Default value – ND
MRP Controller	Default value – S10 For plant 8806 - F10
Go to MRP 2 view

Column

width	50%

SP Horizontal nav item

anchor	73631901
name	MRP 2

MRP 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Procurement type	Default value – F
Backflush	Default value – 2
SchedMargin key	Default value – 000
Prod. stor. location	For plant 8373 Default - R&I For plant 8356 Default - SAMP
Storage loc. for EP	For plant 8373 Default - R&I For plant 8356 Default - SAMP
Go to MRP 3 view

Column

width	50%

SP Horizontal nav item

anchor	73631902
name	MRP 3

MRP 3

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Availability check

ZP

Availability check field available in Sales: general/plant and MRP 3 views

Go to MRP 4 view

Column

width	50%

SP Horizontal nav item

anchor	73631903
name	MRP 4

MRP 4

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Selection method	Default value – 3
Individual/coll.	Default value – 2
Go to Plant data / storage 1 view

Column

width	50%

SP Horizontal nav item

anchor	1065596198
name	Plant data / storage 1

Plant data / storage 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Batch Management	Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views
Minimum Remaining Shelf Life	Default value – 1
Total shelf life	Check the request form Always in days
Go to Plant data / storage 2 view

Column

width	50%

SP Horizontal nav item

anchor	1065596197
name	Plant data / storage 2

Plant data / storage 2

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Profit Center

Check the request form

Profit center field available in Sales: general/plant and Plant data / storage 2 views

Go to Label Data view

Column

width	50%

SP Horizontal nav item

anchor	284354966
name	Label Data

Label Data

Section

Column

width	50%

Column

width	100%

Main activities	Key points
Primary Packaging Unit (PPU)	KG
Labeling Specification	Select the primary packaging unit of measurement Press Import Choose the reference material# based on the Packaging type For Plant shipped sample material use: 149059 - LABEL MODEL SAMPLE MATERIALS Double click on the first line Only select the label correspondent to the Primary Pack. Unit Press Follow up by steps indicated in Additional Instructions of corresponding label type of linked file Enter Label Category, Label Size and number of Copies for each required label type See Attachment 1 – Label requirements for label requirements by material packaging type Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP
Check if all labels have Validity Areas defined	All label types – DELIVERY and GENERIC Transport Label – DELIVERY, GENERIC and MTS

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

regulatory@solvaycommccoll@solvayjekaterinajuskiene@solvayryan@solvaygmupricing@support.solvay.com (Pricing Team's email is not working, please add nikola.narkevica-ext@solvay.com until further notice)

Main activities	Key points
When all data has been entered, save the material by pressing Image Modified button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used: Image Modified
Perform material extension to other Plants / Sales Organizations if requested in the form.	Check the form As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements
Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:	product-	regulatory@syensqo.	com terry.	mccoll@syensqo.com	Joydeep.	Nath@syensqo.com danyse.	ryan @syensqo.com
EXPORT CONTROL GROUP ID Transaction: ZNXLDAE_CTRL_GROUP	Export Control Group ID needs to be updated for all manufactured goods with material group 0450. First look for materials with same prodcom in MARA table and copy that value to the newly created material. If it is a newly created material, then follow the below rule. E2, E3, E4, E5, E6 – EA01 Mostly Everything in Division E7 – DU03 If any other division, confirm with Danyse Ryan the correct value.
Update DG Indicator Follow Up File	The newly created materials should be added in the below file at the first row, as it is sorted in descending order. DG Indicator Follow-up

Creation of ZMAT - Composite Materials (Division F4/LR)

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZMAT /Finished pdt & RM & SF
Copy from… Material	Option to copy data from an existing material can be useful in some cases
Hit Enter

Main activities

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Sales organization views
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- MRP 1
- MRP 2
- MRP 3
- MRP 4
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Label Data (General data view)

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Main activities	Key Points
Fill in Organizational Levels	Plant: Fill Plant as indicated in the request form Sales Organization and Distribution Channel as indicated in request form
Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Check the request form

Material Group

0450

Division

Process Materials – F4 or LR

General Item Category Group

Already pre-filled ZMAT – NORM

Gross Weight

Check the request form

(no ratio, enter weight)

Net Weight

Check the request form

(no ratio, enter weight)

UoM for Weight

Always KG

Matl Grp Pack.Matls (Packaging Group)

Always 0005

Go to Additional Data - Descriptions

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Check the request form
Return to Main Data

Column

width	50%

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Check the request form Mandatory field! No additional characters are allowed (for example space or special characters)
Dangerous Goods indicator profile	ZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevant	Mandatory for all Finished and semi-finished goods
Go to Classification view

Column

width	50%

SP Horizontal nav item

anchor	1612788109
name	Classification - Batch

Classification - Batch

Section

Column

width	50%

Main activities	Key points
Select "Batch" type of Classification
Class	016 – Composite Materials
Go to Sales: sales org. 1 view

Column

width	50%

SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	DD.MM.YYYY
Tax classification	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Go to Sales: sales org. 2 view

Column

width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Matl. statistics group	1
Account assignment group	Composite materials – T
Item category group	ZMAN
Go to Sales: general/plant view

Column

width	50%

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Material freight group	Check the request form Added for Packed materials for US, CA and BR plants Bulk - empty
Availability check	Plants of Co.Cd. 7734 – T3 Plant 8789 – Z6 Availability check field available in Sales: general/plant and MRP 3 views
Batch management	Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views
Transportation Group	0001 for Composite Materials
Loading Group	0001 for Composite Materials
Profit Center	Check the request form Plant 8789 - 7523-I1224 if not provided otherwise Profit center field available in Sales: general/plant and Plant data / storage 2 views
Go to Foreign trade export view

Column

width	50%

SP Horizontal nav item

anchor	107844132
name	Foreign trade export

Foreign trade export

Section

Column

width	50%

Column

width	50%

Main activities	Tips / Best practices
Comm./imp. code no. (Commodity/import code number)	NOT to be entered at the time of material creation – it will be loaded by responsible team When extending material to a new Plant the Comm./imp. code no. code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), extension has to be added in the linked file Contact htsclassification@solvayhtsclassification@syensqo.com for missing control code or raise a request in the below catalog in service one Request for HTS code SCO
Control code	If material has to be extend to Brazil plants, Control Code should be provided before, otherwise SAP will not be able to save material code.
Country of origin	Check the request form
Enter Mat. CFOP category	Field is mandatory for Brazil plants only Always 0
Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Variable order unit	Always 1
Purchasing Group	Check the request form
Plant-specific material status	Status Z1 is to be used at the time of material creation/extension
Material freight group	Check the request form
Automatic Purchase Order indicator	Always checked
Batch Management	Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views
Purchasing value key	0001
GR processing time	Default value at the time of material creation – 2
Go to MRP 1 view

Column

width	50%

SP Horizontal nav item

anchor	73631900
name	MRP 1

MRP 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
MRP group	Default value – Z010
MRP Type	Default value – P3
Planning time fence	Default value – 120
MRP Controller	Default value – IBL Brazil Plants 8789 - CMT - Descripton FG-DRP-CM-TS
Lot size	Default value – EX
Minimum Lot Size	Default value – 1
Go to MRP 2 view

Column

width	50%

SP Horizontal nav item

anchor	73631901
name	MRP 2

MRP 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Procurement type	Default value – F
Backflush	Default value – 2
Planned Delivery Time	Default value – 120
GR Processing Time	Default value – 2
SchedMargin key	Default value – 000
Go to MRP 3 view

Column

width	50%

SP Horizontal nav item

anchor	73631902
name	MRP 3

MRP 3

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Strategy group	Default value – ZM
Total replenishment lead time	Default value – 120
Go to MRP 4 view

Column

width	50%

SP Horizontal nav item

anchor	73631903
name	MRP 4

MRP 4

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Selection method	Default value – 3
Individual/coll.	Default value – 2
Go to Plant data / storage 1 view

Column

width	50%

SP Horizontal nav item

anchor	1065596198
name	Plant data / storage 1

Plant data / storage 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
CC phys. inv. ind. (Physical inventory indicator for cycle counting)	Default value at the time of material creation – B
Batch Management	Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views
Minimum Remaining Shelf Life	Default value at the time of material creation – 1
Total shelf life	Check the request form Always in days
Go to Plant data / storage 2 view

Column

width	50%

SP Horizontal nav item

anchor	1065596197
name	Plant data / storage 2

Plant data / storage 2

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Profit Center

Check the request form

Profit center field available in Sales: general/plant and Plant data / storage 2 views

Go to Label data view

Column

width	50%

SP Horizontal nav item

anchor	284354966
name	Label Data

Label Data

Section

Column

width	50%

Column

width	100%

Main activities
No data has to be maintained in Label view for Composite Materials, however the view has to be created

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

Main activities	Key points
When all data has been entered, save the material by pressing button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Creation of ZUNB - Stocked and Non-valuated Material

Use MM01 transaction to create material

These are request to create a non valuated version of an existing ZMAT item. For example, where the business has sold the inventory to a customer but the material remains at a Solvay site and require shipment from our plants under a new code.

Example 2033702 CYTOP 340 COVESTRO 330KG 727LB CYL UN correspondent ZMAT code 143561 CYTOP 340 330KG 727LB CYL UN.

Requests can be accepted only from Product Managers that corresponds to the Division from the ZMAT.

Mandatory information to be provided with the ticket:

ZMAT#
Description should include key information from original ZMAT such as:
- Net Weight
- Packaging type
- Some indicator if is specifically owner by one customer
- Suggestion: ZMAT name for initials + Customer (owner of the inventory if necessary/useful).
- Mandatory: unique from the ZMAT code

Main activities

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Sales organization views
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- Foreign Trade: Import Data
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Label Data (General data view)

Main activities	Key Points
Fill in Organizational Levels	Plant: Same as ZMAT Storage location: Mandatory, same as ZMAT, when we have only one SLOC, is mandatory to extend it Sales Organization and Distribution Channel same as ZMAT

Basic data 1 is the same set up for ZMAT

Basic data text – ZPRC description (used for shipping and paper work) ZPRC# is mandatory

AUOM is the same ZMAT

Descriptions same

Basic data 2

Basic material = ZPRC#
Environmental – flagged
DG indicator check the original ZMAT that originated this ZUNB

Classification – 014

Sales 1 view – same as ZMAT

Sales 2 view – same as ZMAT

Sales general plant– same as ZMAT

Profit center is not mandatory

Foreign trade export

Country of origin

Purchasing

Purchasing group is not mandatory
Plant-sp.matl status should be blank
GR processing time = 0

Foreign trade import

Country of origin
GTS team to be contacted - we cannot copy this information from ZMAT

Plant data/stor. 1

Copy from the ZMAT

Plant data/stor. 2

Just open the view

Label data

Copy from the ZMAT

Creation of ZMAT - Raw Material

Raw Material setup can be performed only once MOC-ID and ZPRC available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether raw material code can be set up without this information.

Important! Verify the question "Is it a raw material or re-sale?" in the Data Operations checklist:

0451 should be used for Raw materials (production raw materials) or re-sale when relabeling is happening at Solvay location.
- MOC required
- ZPRC required – PRCO 900XX
0450 when supplier relabels the raw material at their own location. Solvay SDS and label will be send to supplier and attached to the material.
- MOC required (all the regulatory information on the supplier)
- Manual PRODCOM (Real SUB E 500XX) without link with logistics).
- Should be linked to the proper business unit

Accessing MOC Gensuite Portal

Creation of Material

Use MM01 transaction to create material

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZMAT /Finished pdt & RM & SF
Copy from… Material	Option to copy data from an existing material can be useful in some cases
Hit Enter

Image Added

Main activities

Key Points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- Foreign Trade: Import Data
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Warehouse level
- Warehouse Management 1
- Warehouse Management 1
Quality Management
Label Data (General data view)

Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel.

NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
8520 (077), 8521 (054), 8712 (C26), 8636 (K19) – by default; 8359 - only if requested.

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Image Added

Main activitiesKey pointsIndustry SectorAlways choose "C Chemical industry"Material TypeZMAT /Finished pdt & RM & SFCopy from… MaterialOption to copy data from an existing material can be useful in some casesHit Enter

Image Removed

Main activitiesKey Points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- Foreign Trade: Import Data
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Warehouse level
- Warehouse Management 1
- Warehouse Management 1
Label Data (General data view)

Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel.

NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
8520 (077), 8521 (054), 8712 (C26), 8636 (K19) – by default; 8359 - only if requested.

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Image RemovedImage Removed

Main activities	Key Points
Fill in Organizational Levels	Plant: Fill Plant as indicated in the request form Storage location: Add Storage Location (Appendix - List of Single Storage Locations). If it is not listed, leave it blank Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension Warehouse: only for specific plants listed above
Main activities	Key Points
Fill in Organizational Levels	Plant: Fill Plant as indicated in the request form Storage location: Add Storage Location (Appendix - List of Single Storage Locations). If it is not listed, leave it blank Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension If extending the material to a second plant then it is also necessary to extend it to the intercompany sales org. For example, If the first plant is 8371 and the material is extended to second plant 8806, the material needs to be extended to US23/9O, the intercompany sales org. Image Added Warehouse: only for specific plants listed above
Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

Should match ZPRC record provided by HazCom Team. Preferably the chemical designation (and not a formula/Brand name) followed by the Net weight and the type of packaging associated with the material.
i.e.: CARBON DIOXID 99% 25KG CYL (chemical description + concentration + net weight + packaging type). Should be always in uppercase

Base Unit of Measure

Always KG

Material Group

0451

Old Material Number

Not used

Division

Always KV

General Item Category Group

Already pre-filled ZMAT – NORM

Gross Weight

Proportion of Gross weight to Net weight (Net = 1)

e.g. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP

Bulk – Always 1

Net Weight

Always 1

UoM for Weight

Always KG

Matl Grp Pack.Matls (Packaging Group)

0005 - for packed materials

0001 - for Bulk

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

nameanchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities

Key points

Basic data text

Enter Basic data text – enter Material Long description, if no long description is provided, than the main description should be added

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Go to Descriptions tab

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of Measure tab

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Fixed conversion 11023 LB <-> 5000 KG
Enter conversion of Stock keeping UoM to Base UoM	Check the request form
Enter quantity of Stock keeping UoM in Pallet	Check the request form Use fields for Lower-level Unit entry to indicate number of packages in Pallet at the very end of the line NOTE! Do not enter a PAL UOM for Totes (IBC) or when not provided (special cases for Cylinders and Big Bag as sometimes they do not require pallet)
Enter any additional conversion if requested	Check the request form
Return to Main Data

Column

width	50%

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Check the MOCform (Provided by Requester or Hazcom team) Mandatory field! No additional characters are allowed (for example space or special characters)
Dangerous Goods indicator profile	ZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevant	Mandatory
Go to Classification view

Column

width	50%

SP Horizontal nav item

anchor	1612788109
name	Classification - Batch

Classification - Batch

Section

Column

width	50%

Main activities	Key points
Select "Batch" type of Classification
Class	014 – Technology Solutions
Press Next screen button to move to next selected view

Column

width	50%

SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	DD.MM.YYYY
Tax classification	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Go to Sales: sales org. 2 view

Column

width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Material statistics group	Always 1
Account assignment group	Check the request form, if not provided populate with F
Item category group	Always ZMAN
Save the extension

Column

width	50%

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Material freight group

Check the form

Added for Packed materials for for US, CA and BR plants

Bulk - empty

Material Type

Fr. Group

Haz Class 9 and non corrosive chemicals

10058

Haz Class 8

PG III

10054

Haz Class 8

PG II

10055

Material Hazardous class can be found in RM SDS sheet under section 14th in attached documentation for MOC-ID provided by requester

Availability check

Raw materials and packaging – 02

Batch Management

Always checked

Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views

Transportation Group

Should be checked in Sinequa for SDS sheet. Using sections 9 and 14 correct Transportation group can be determined

In Sinequa RM SDS can be found using ID underlined below

Loading Group

Bulk – 0002
Else – 0001

Profit Center

List of profit centers can be found in following Google drive link Purchasing groups and Profit Centers

Profit center field available in Sales: general/plant and Plant data / storage 2 views

Go to Foreign trade export view

Column

width	50%

SP Horizontal nav item

anchor	107844132
name	Foreign trade export

Foreign trade export

Section

Column

width	50%

Column

width	50%

Main activities	Tips / Best practices
Comm./imp. code no. (Commodity/import code number)	NOT to be entered at the time of material creation – it will be loaded by responsible team When extending material to a new Plant the Comm./imp. code no. code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), extension has to be added in the linked file Contact htsclassification@solvayhtsclassification@syensqo.com for missing control code or raise a request in the below catalog in service one Request for HTS code SCO
Control code	Entered for Brazil plants (If not provided, use dummy code 9999999999)
Country of origin	Check the request form
Mat. CFOP category	Entered for Brazil (8789) plants only Always 0
Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Purchasing Group

List of purchasing groups can be found in following Google drive link Purchasing groups and Profit Centers (Column G)

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

Info
Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Automatic Purchase Order indicator

Always checked

Batch Management

Always checked

Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views

Purchasing value key

Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

GR processing time

Default value at the time of material creation – 2
Default value for Plant 8605 – 0

Plant data administrators will change the field value if necessary

Go to Foreign trade import view

Values will be copied from Foreign trade export view

Go to Plant data / storage 1 view

Column

width	50%

SP Horizontal nav item

anchor	1958699831
name	Plant data / stor. 1

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
CC phys. inv. ind. (Physical inventory indicator for cycle counting)	Default value at the time of material creation – B
Batch Management	Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views
Minimum Remaining Shelf Life	Default value at the time of material creation – 1
Total shelf life	Check the request form Always in days If provided as "Indefinite", add 5475 days
Go to Plant data / storage 2 view	Nothing should be entered as Profit center data are being copied from Sales: general/plant view
Go to Label data

Column

width	50%

SP Horizontal nav item

anchor	1930256964
name	Label Data	Quality Management

Label DataQuality Management

Section

Column

width	50%

Column

width	100%50%

Main activities	Key points

Primary Packaging Unit (PPU)

Inspection interval	Copy from the material form If not provided add the same amount of days as shelf life Should be equal to or less than the total shelf, if bigger contact the requester
QM proc. active	Always flagged
QM Control Key	European plants - default REACH Other plants - default 0000
Go to Label view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	284354966
name	Label Data

Label Data

Section

Column

width	50%

Column

width	100%

Main activities

Key points

Primary Packaging Unit (PPU)

Copy from the form

Note
For BULK use KG

Image Added

Labeling Specification

Select the primary packaging unit of measurement

Note
For BULK use KG

Image Removed

Labeling Specification

Select the primary packaging unit of measurement

Press in Configuration

Label category - default Z_RAW
Gen. Var. - default GLM_RAW_01
Copies depend on packaging type

DR, BX, CY, JRC, PL, BULK, BAG	Z_RAW	Raw material label		GLM_RAW_01	1
TE, BB	Z_RAW	Raw material label		GLM_RAW_01	2

Validity areas

Add validity areas

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

Main activities

Key points

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form

Check the form

Update July 2025:

Important!
Link to file - TS MM Support Organization

It is not required to inform all the stakeholders given in the '

Material number with MOC ID and ZPRC# should be sent to responsible parties from plant to complete missing views for RM (MRP, QM, Acct, Costing).
Applicable for material creation and plant extension.
Link to file -

TS MM Support Organization

. Also include include costing team sbs_riga_rtr_costing@solvay.com

'. This task is now done by purchasing representatives.

~~Template~~

~~Dear (Requester's name),~~

~~Please be informed that the material (number) (description) has been (created/extended) for plant (number).~~

~~Dears,~~

~~Could you please complete necessary views for material set up (MRP, QM, Acct, Costing)?~~

~~Material (number) (description)~~
~~MOC (number)~~
~~ZPRC (number)~~
~~Documentation from MOC~~

~~Kind regards,~~

Creation of ZVER -

Packaging

Accessing MOC Gensuite Portal

Important documents and information to be observed in the MOC.

Screening Questions

Go to Screening questions.
Manage requests.
Print request.

Packaging

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZVER /Packaging
Copy from… Material	Option to copy data from an existing material can be useful in some cases
Hit Enter

Image Added

Main activities

Key Points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Plant data views
- Sales: General/Plant Data
- Purchasing
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Warehouse level
- Warehouse Management 1
- Warehouse Management 1

Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel.

NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
8520 (077), 8521 (054), 8712 (C26), 8636 (K19) – by default; 8359 - only if requested.

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Image AddedImage Added

Main activities	Key Points
Fill in Organizational Levels	Plant: Fill Plant as indicated in the request form Storage location: Add Storage Location (Appendix - List of Single Storage Locations). If it is not listed, leave it blank Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension Warehouse: only for specific plants listed above

Image Removed

Creation of Material

Use MM01 transaction to create material

Main activitiesKey pointsIndustry SectorAlways choose "C Chemical industry"Material TypeZVER /PackagingCopy from… MaterialOption to copy data from an existing material can be useful in some casesHit Enter

Image Removed

Main activities

Key Points

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Plant data views
- Sales: General/Plant Data
- Purchasing
- General Plant Data / Storage 1
- General Plant Data / Storage 2
Warehouse level
- Warehouse Management 1
- Warehouse Management 1

Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel.

NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
8520 (077), 8521 (054), 8712 (C26), 8636 (K19) – by default; 8359 - only if requested.

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Image Removed

Image Added

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities	Key

Points

Fill in Organizational Levels

points
Material Description	Check

Plant: Fill Plant as indicated in

the request form

Storage location: Add Storage Location (Appendix - List of Single Storage Locations). If it is not listed, leave it blank

Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension

Warehouse: only for specific plants listed above

for "SHORT DESCRIPTION"

Note
The description should be always in Upper

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Image Removed

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

ZVER description must follow Packaging rules table which can be found here - Packaging Instructions

[Packaging name + dimensions + capacity + specific characteristics (if exists)]

Base Unit of Measure

Always PC (Pieces)

Material Group

Should be checked by type of packaging in Packaging Instructions table

Division

Always WD

General Item Category Group

Always VERP

UoM for Weight

Always KG

Go to Descriptions tab

Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch Request form should be checked for descriptions in other languages e.g. ZH – Chinese might be indicated in original language
Go to Units of Measure tab

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Request the PC to KG conversion (mandatory)
Return to Main Data

Column

width	50%

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Always 90029754 - generic ZPRC number for all ZVER materials
Press Next screen button to move to next selected view

Column

width	50%

SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	DD.MM.YYYY
Tax classification	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Go to Sales: sales org. 2 view

Column

width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Account assignment group	Check the packaging type: F - Pallet (Consumable) I - Drum, pail, Tote (IBC), Bag, Box
Item category group	Always VERP
Note! Check if the packaging has the weight conversion in the Alternatives units of measure, if is not add the default 1PC ↔ 1 KG
Save the extension

Column

width	50%

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Availability check	Raw materials and packaging – 02
Transportation Group	Always 0001
Loading Group	Always 0001
Packaging Mat type	Entered only for Pallets - 0001
Profit Center	List of profit centers can be found in the following linkTo be filled according to the template information Profit center field available in Sales: general/plant and Plant data / storage 2 views
Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Purchasing Group

List of purchasing groups can be found in following ZVER Purchasing Groups

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

Info
Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Automatic Purchase Order indicator

Always checked

Purchasing value key

Always 0001

GR processing time

Default value at the time of material creation – 2

Plant data administrators will change the field value if necessary

Go to Plant data / storage 1 view

Column

width	50%

SP Horizontal nav item

anchor	1958699831
name	Plant data / stor. 1

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
CC phys. inv. ind. (Physical inventory indicator for cycle counting)	Default value at the time of material creation – B
Go to Plant data / storage 2 view	Nothing should be entered as Profit center data are being copied from Sales: general/plant view

Column

width	50%

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

Main activities

Key points

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form

Check the form

Important! Material number with MOC ID and ZPRC# should be sent to responsible parties from plant to complete missing views for RM (MRP, QM, Acct, Costing).
Applicable for material creation and plant extension.
Link to file - TS MM Support Organization. Also include include costing team sbs_riga_rtr_costing@solvay.com

Template

Dear (Requester's name),

Please be informed that the material (number) (description) has been (created/extended) for plant (number).

Dears,

Could you please complete necessary views for material set up (MRP, QM, Acct, Costing)?

Material (number) (description)
MOC (number)
Documentation from MOC

Kind regards,

Creation of ZERS - Industrial Supplies

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZERS / Industrial Suuplies
Copy from… Material	Option to copy data from an existing material can be useful in some cases
Hit Enter

Main activities

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Plant data views
- Purchasing
- MRP 1
- MRP 2
- MRP 3
- MRP 4
- General Plant Data / Storage 1
- General Plant Data / Storage 2
- Accounting 1
- Accounting 2

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Main activities	Key Points
Fill in Organizational Levels	Plant: Fill Plant as indicated in the request form Storage location: 8359, 8371 – STRM; 8373 – STRS; 8356 – MTTO; 8486 – TECH
Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION" (check the ZERS form for the nomenclature's rules)

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Check the request form

The base UOM should be the smallest unit possible. For example, if the material is requested by case, the base UOM should be each and the alternate UOM should be case

Material Group

Check the request form

Division

Always WA

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities	Key points
Basic data text	Check the request form Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of Measure tab

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Check the form If the base UOM is different from the Ordering UOM, there should be an Alternate Unit of Measure mentioned in the ZERS form. Additional conversions can be entered if requested
Return to Main Data

Column

width	50%

Purchasing

NAM - $05

LAM - $06

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities

Key points

Go to Basic data 2 view

Dangerous Goods indicator profile

Depending on the material group the code “ZHS” is added for NAM requests please see list below, for LAM leave it blank

0088
0126
0149
0164
0190
0330
0474
0097
0127
0151
0165
0193
0335
0102
0128
0153
0179
0194
0338
0103
0131
0156
0180
0195
0340
0105
0132
0157
0181
0315
0452
0110
0133
0158
0183
0317
0453
0116
0134
0159
0184
0321
0458
0118
0138
0160
0186
0325
0459
0120
0139
0161
0187
0327
0470
0125
0141
0162
0188
0328
0473

Go to Purchasing view

Column

width	50%

Image Removed

SP Horizontal nav item

name	Purchasing

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Purchasing Group

Automatic Purchase Order indicator

Always checked

Purchasing value key

Always 0004

GR processing time

Default value at the moment of material creation – 1

Plant data administrators will change the field value if necessary

0125 0141 0162 0188 0328 0473
Go to Purchasing view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Purchasing Group	NAM - $05 LAM - $06
Automatic Purchase Order indicator	Always checked
Purchasing value key	Always 0004
GR processing time	Default value at the moment of material creation – 1 Plant data administrators will change the field value if necessary
Critical part	Check if material is marked as critical in the form
Go to MRP 1 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	73631900
name	MRP 1

MRP 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
MRP Type	Check the request form
Reorder Point	Check the request form
MRP Controller	Check the request form
Lot Size	Check the request form
Maximum stock level	Check the request form
Rounding value	Default value is 1, leave blank if blank in request form
Go to MRP 2 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	73631901
name	MRP 2

MRP 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Production storage location	Check the request form
Storage location for External Procurement	Check the request form
Planned Delivery Time	Check the request form
Scheduling Margin key	Always 000
Safety Stock	Check the request form Optional info
Go to MRP 3 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	73631902
name	MRP 3

MRP 3

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Availability check

Check the request form

If Stocked – 02
If Not Stocked - KP

Go to MRP 4 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	73631903
name	MRP 4

MRP 4

Section

Column

width	50%

Column

width	50%

Main activities	Key points
No info is entered in MRP 4 tab, nonetheless, the view has to be activated to ensure correct operation of the system
Go to Plant data / storage 1 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	1958699831
name	Plant data / stor. 1

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Storage Bin	Check the request form If nothing provided always enter NEW ITEM, the plant will later fill the actual bin reference
CC phys. inv. ind. (Physical inventory indicator for cycle counting)	Check the request form
Go to Plant data / storage 2 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	1958699830
name	Plant data / stor. 2

Plant data / stor. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Profit Center	Check the request form
Go to Accounting 1 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	1264798086
name	Accounting 1

Accounting 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Valuation Class	Default value – Z120
Price Control	Default value pre-populated - V
Price Unit	Default value – 1000
Moving price	Check the request form Standard price x 1000 Note! This a sensitive field, if the information populated is incorrect only few Controllers has access to change it
Go to Accounting 2 view

Column

width	50%

Image Added

SP Horizontal nav item

anchor	1264798087
name	Accounting 2

Accounting 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
No data has to be maintained in Accounting 2 view at the time of material creation, however the view has to be created

Column

width	50%

Image Added

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

Main activities	Key points
When all data has been entered, save the material by pressing Image Added button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used: Image Added
Create a request to PSL to create PIR/Source List

Creation of ZBOM- Phantom

This process describes how to create a phantom item. Phantom items are used to represent a multiple of inputs (RM’s or FG) in a bill of material (BOM). The phantom item acts as a placeholder for the multiple versions of PA RM items sourced from different suppliers and countries on the BOM. The phantom item is never produced, shipped or stored, it only is used in the BOM as a representative for various items used in production. The phantom item creates tremendous flexibility to the planner and avoids the need to create multiple BOM’s when planning to produce PA finished goods.

Request to be accepted from product managers.

A phantom item can be created from a similar item for example: Item 172698 - PA PHANTOM UV-1164 is based on existing CYASORB UV-1164 Items and this phantom item is linked to the same ZPRC

Phantom items will be extended to manufacturing plants, for PA plants are generally (but could include other plant locations):

8359 - 7008 Willow Island
8474 - 7794 / 2Masters Nijverdal
8558 - 7008 / Toll Compaction Belpre
8559 - 7008 / Toll Compaction Neptune
8994 - 7008 / Toll Compact Washington

For request for new Phantom items

Requirements: Similar item to copy the item setup from along with a ZPRC to link the Phantom item with and plants to extend the material to.

Required information:

Item code phantom should be copied from along with valid ZPRC example “150562 - CYASORB UV-1164 25KG FBR DR COO US”
Naming convention “Phantom XXXX” where XXX stands for the product name, “ PA PHANTOM UV-1164”
Plant(s) to extend material to

Create the material through MM01 transaction.

Enter Industry Sector and Material type:

Main activities

Key points

Enter Industry Sector

Always choose “Chemical Industry”

Enter Material Type

Always ZBOM for Phantom assemblies

Copy from… Material 172698

Info
Option to copy data from an existing material can be useful in some cases

Image Added

Select views to be created:

Basic Data 1
Basic Data 2
Classification
Sales general/plant
Export/ Import views
Purchasing

Image Added

Fill in Organizational Levels.

Plant: copy from the template

Warning
Sales Organization and Distribution Channel should not be filled

Image Added

MRP 1

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Critical part

Check if material is marked as critical in the form

Go to MRP 1 view

Column

width	50%

Image Removed

SP Horizontal nav item

name	MRP 1

Section

Column

width	50%

Column

width	50%

Main activities

Key points

MRP Type

Check the request form

Reorder Point

Check the request form

MRP Controller

Check the request form

Lot Size

Check the request form

Maximum stock level

Check the request form

Rounding value

Default value is 1, leave blank if blank in request form

Go to MRP 2 view

Column

width	50%

Image Removed

SP Horizontal nav item

name	MRP 2

MRP 2

50%

Section

Column

width

Image Removed

Column

width	50%

Main activities	Key points

Production storage location

Material Description

Check the request form

Storage location for External Procurement

Check the request form

Planned Delivery Time

Check the request form

Scheduling Margin key

Always 000

Safety Stock

Check the request form

Optional info

Go to MRP 3 view

Column

width	50%

for "SHORT DESCRIPTION"
It should always start with PHANTOM XXXX

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

KG

Material Group

Default 0450

Division

Copy from the reference item

Gross Weight

Default 1

Net Weight

Default 1

Weight Unit

Default KG

Go to Basic Data Text tab

Image Added

SP Horizontal nav item

anchor	282218065
name	MRP 3	Basic data text

Basic data text

Section

MRP 3

50%

Section
Column
width

MRP 4

Section

Column

width	50%

Main activities	Key points

Availability check

Check the request form

If Stocked – 02
If Not Stocked - KP

Go to MRP 4 view

Column

width	50%

Image Removed

SP Horizontal nav item

name	MRP 4

Basic data text

Material long description (copy from the form).

Use Image Addedbutton to add languages. Copy English text to all other languages:

Image Added

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Note
If the long description is not provided copy the short description

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

No info is entered in MRP 4 tab, nonetheless, the view has to be activated to ensure correct operation of the system

Column

width	50%

Column

width	50%

Main activities

Key points

Go to Plant data / storage 1 view

Column

width	50%

Image RemovedImage Added

SP Horizontal nav item

anchor	1756999657
name	Plant data / stor. 1	Descriptions

Descriptions

Section

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points

Storage Bin

Check the request form
If nothing provided always enter NEW ITEM, the plant will later fill the actual bin reference

CC phys. inv. ind. (Physical inventory indicator for cycle counting)

Check the request form

Go to Plant data / storage 2 view

Column

width	50%

Image Removed

SP Horizontal nav item

name	Plant data / stor. 2

Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to MRP 1 view	Tabs in Additional Data can be filled in any sequence.

Plant data / stor. 2

Section

Go to Accounting 1 view

Column

width	50%

Column

width	50%

Main activities

Key points

Profit Center

Check the request form

Column

width	50%

Image RemovedImage Added

SP Horizontal nav item

anchor	73631900
name	Accounting 1	Units of Measure

Units of MeasureAccounting 1

Section

Go to Accounting 2 view

Column

width	50%

Column

width	50%

Main activities

Key points

Valuation Class

Default value – Z120

Price Control

Default value pre-populated - V

Price Unit

Default value – 1000

Moving price

Check the request form
Standard price x 1000

Note! This a sensitive field, if the information populated is incorrect only few Controllers has access to change it

Add UOM conversions from LB to KG

Image Added

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic Data 2

Section

Image Removed

Column

width	50%

Basic material = Link to ZPRC provided

DG -ZIP

Flag Environmentally Relevant

Image Added

SP Horizontal nav item

anchor	619642874
name	Accounting 2Classification

Accounting 2Classification

Section

Column

width	50%

No data has to be maintained in Accounting 2 view at the time of material creation, however the view has to be created

Column

width	50%

Column

width	50%

Main activities

Key points

Classification = 014 - Technology Solutions

Image Added

SP Horizontal nav item

anchor	73631903
name	Sales General Plant

Sales General Plant, Export/ import Views and Purchasing View

Section

Image Removed

Column

width	50%

Copy the fields from reference item for Sales general Plant, Export/ Import Views and Purchasing view

Image Added

SP Horizontal nav item

anchor	73631904
name	Completing the materialMaterial

Completing the materialMaterial

Section

Create a request to PSL to create PIR/Source List

Column

width	50%

Local views (MRP, QM, Accounting and Finance to be created by Local View Owners)
QM and Finance views can be created by local view owner

Inform the requestor when the material is created with the material code and the description.

Column

width	100%

Main activities

Key points

When all data has been entered, save the material by pressing Image Removed button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Image Removed

Creation of ZPRC - Commercial Product

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1WP2, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.

Warning
ZPRC record creation for Finished Goods needs needs to be performed by Danyse Ryan/Jane Sims.

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "C Chemical industry"
Material Type	ZPRC / Commercial Product
Copy from… Material	Option to copy data from an existing material can be useful in some cases
Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Main activities

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Label Data (General data view)

Hit Enter

Info

title	Tip!

Use Default Setting button to save your selections for future creations

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Material chemical name provided by HazCom + / GENERIC

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Always KG

Material Group

Always 0451

Go to Basic Data Text tab

Basic Data Text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence

Note
Maintained in standard languages when description does not fit in short text field.

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities

Key points

Basic data text

Note
Maintained in standard languages when description does not fit in short text field.

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Go to Descriptions tab

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Return to Main Data

Column

width	50%

SP Horizontal nav item

anchor	676694668
name	Classification - Material class

Classification - Material class

Section

Column

width	50%

Main activities	Key points
Go to Classification view
Select "Material class" type of Classification
Enter Class	Default LIP0020148
Go to Label Data view	No data maintained

Column

width	50%

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	100%

Main activities	Key points
When all data has been entered, save the material by pressing button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Material Extension

Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Raw Material and Packaging plant extension, this information should be provided by requester any time material should be created for a new plant.

HazCom Team should be involved in Raw Material activation process due to their responsibility to verify MSDS (ZPRC) code validity and correctness. They will also verify whether existing MOC ID can still be used.

Note!Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).

Note! For Raw Materials and Packaging Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan /Jane Sims for raw material extension to Sales to Sales Organization and Distribution Channel.

Note! The Industrial Materials (ZERS) can be extended from one plant to another, however there might be cases when the specifications for a plant differs from the other. In such cases when the extension is requested, always contact all plants (Buyers) to confirm if indeed they are the same material with the same specifications.

Main activities	Tips/Best practices
Enter transaction MM01	Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) T-code can be entered directly in Command field. T-code can be saved in Favorites
Select Material, Industry Sector, Material Type	Material is the material number that needs to be extended Industry Sector always C Chemical Industry Material Type the same as the material that is being extended Copy from… option can be used, preferably to copy from an existing view of the same material
Select the necessary views for the extension	For sales org extension select sales organization views for all applicable material types Sales Organization views: Sales: Sales Org. Data 1 Sales: Sales Org. Data 2 For plant extension select plant views according to the specific material type To determine which plant view needs to be opened, please see material creation section for each matrial type Plant views: Sales: General/Plant Data Foreign Trade: Export Data Purchasing Foreign Trade: Import Data MRP 1 MRP 2 MRP 3 MRP 4 General Plant Data / Storage 1 General Plant Data / Storage 2 Warehouse level Warehouse Management 1 Warehouse Management 2 Accounting 1 Accounting 2 Costing 1 Costing 2
Select Organizational levels	To determine which organizational levels need to be selected, please see material form and material creation section for each matrial type
Save the changes performed

Sales Control

Check Sales Control indicator in request form. If Sales Control is required:

Material Modifiation

Material modification is allowed only if validated by all Plants using the material.
Requests to change the fields listed below must not be performed – in this case a new material has to be created. The only exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system. The fields that must not be changed:

Base Unit of Measure
Net Weight

Please see file to check whether you have to get an approval for a particular change, as well as the correlated fields.

Manual Material Modification

Main activities	Tips/Best practices
Enter transaction MM02	Full path: Logistics -> Materials Management -> Material master -> Material -> Change T-code can be entered directly in Command field. T-code can be saved in Favorites
Select the view containing the field that needs modification
Select the Organizational Level for which the modification is requested
Make the requsted update	Repeat the modification for all Sales Areas or Plants if applicable
Save the changes performed

Mass Material Modification

Material master mass modification is performed when a change of a value in the same field(s) for a list of materials needs to be carried out.

Main activities	Tips/Best practices
Enter transaction MM17	Full path: Logistics -> Materials Management -> Material master -> Material T-code can be entered directly in Command field. T-code can be saved in Favorites You can exit transaction without saving changes at any time You can export data to a file from this transaction using Print option
Select the Table(s) containing the field(s) that need to be modified
Go to Fields tab
Select the Field(s) that need to be modified	Use search option to easily find the field to be changed. Use technical name of the field in search. You can find out technical name of the field pressing F1 when field is selected and pressing Technical Information button
Press Execute button
Limit selection as much as possible to perform the change only for the materials that need it	Use additional options on the bottom of selection screen to amend selection options or add/remove selection fields if necessary Press Execute button
Press Execute button
Enter new value	New value(s) has to be entered in the designated space above list of materials It is possible to deselect records that do not require change Press 'Perform mass change' button to copy the value to selected materials Press 'Test changes' button to make system check the changes without saving them
Check log of changes performed in Test mode	Green light indicates successful change Yellow light indicates a warning Red light indicates data change is not possible/allowed
Save the changes performed	Check log of changes performed
	Mass change of data can be performed also by importing data from file or clipboardImage Removedby importing data from file or clipboard	Image Added

Delivery Unit Update

The requests will be submitted by Anne Delure, Corine Lamiraud or Stacey Walker-Robertson. This request for Delivery Unit Update should be done only for Polymer Additives (Distribution Channel 9P).

Rounding profile needs to be set to BLANK for the material codes.

Image Added

DG Indicator Update

The requests are submitted by Tery Mccoll, Yin Sin Pock, Louise Collett, Aleksandra Rubule + Joseph Haupt as Aleksandra's backup for limited time, Jekaterina Juskiene Joydeep Nath, Julija Prilucka
Please follow the steps bellow when the DG indicator profile needs to be updated from ZIP to GPP, Z00 to GPP, GPP to Z00, ZIP to Z00

Note! Even if you are updating from ZIP to Z00, confirm in Sinequa Portal (MSDS) if indeed the material is non-hazard.

DG Indicator Update - Request from HazCom Team

Hazcom team will send two notifications of changes in SDS before publishing the latest version of SDS in Sinequa.

Important! Before changing the information in the material master, contact Terry Mccoll (terry.mccoll@solvay.com) and Yin Sin Pock (yinsin.pock@solvay.com) to confirm the DG information.

The 3 possible scenarios are:

Material changes from non-Hazard to Hazard
- DG Indicator should be updated to GPP (Communicate with Terry McColl, Yin Sin Pock )
- Transportation Group should be updated
- Transportation Label added
Material changes from Hazard to Non-hazard
- DG Indicator should be updated to Z00 (Communicate with Terry McColl, Yin Sin Pock )
- Transportation Group should be updated
- Transportation Label removed
Material changes from Hazard to Hazard (Amount of labels change)
- DG Indicator should be already GPP (If not, communicate with Terry McColl, Yin Sin Pock )
- Transportation Group should be already updated
- Transportation Label updated

Material Classification for plant 8373 - Aspen Interface

A new material class (Z_DP_ASPEN_8373) has been created to support the Aspen Tech demand planning tool. Only planners at Welland plant 8373 can request this change in the Classification view.
This new class should only be used for items at Welland,plant 8373. If we decide to use this class for additional plants we will create new classes.

Approved planners can be found here.

Overview

Assign the Classification to the Material

Logistics Request to Update Classification

We can accept requests from the logistics team to update the packaging code for the materials in the classification tab, follow the steps below:

Material Inactivation/Reactivation

Material Inactivation

Before inactivating material an approval should be received:

for finished goods approval from Product Manager by material division and distribution channel, check complete list on Appendix - List of Finished Product Managers
for raw materials and packaging approval from Purchasing Representative by region, check complete list on Appendix - List of Raw Material and Packaging Purchasing Representatives
for industrial supplies approval from Purchasing Representative by plant, check complete list on Appenidix - List of Industiral Supplies Purchasing Representatives
for ZPRC material group 0451 approval from HazCom

Warning
ZPRC material group 0450 inactivation needs to be performed by Danyse Ryan/Jane Sims after all the ZMATs are inactivated. Please request the inactivation to EDA via Service One (Appendix – Request to EDA

Before inactivation material should be checked for open items under "Stock overview".

Warning
If you have a request to inactivate a CMC or Plant shipped sample, request the Product Manager to confirm if the material does not have any stock (Data Operations does not have the access to check it).

If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.

Global

After Stock is cleared material can be inactivated.

If material has to be inactivated for all plants and sales areas

Set X-plant matl status (Basic data 1 view) to Z0
Set X-distr.chain status (Sales: sales org. 1 view) to 61 and update the date to when the status was changed
Set Plant-sp.matl status (MRP1 view) to Z0 for each plant (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
Change Description adding *OBS* before name in all languages
Activate Deletion Flag in MM06

Local

If material has to be inactivated for specific sales areas

Set DChain-spec. status (Sales: sales org. 1 view) to 61 to block material for one particular Sales Area and update the date to when the status was changed

If material has to be inactivated for specific plants

Set Plant-sp.matl status (MRP1 view) to Z0 for each plant that has to be blocked (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
Activate Deletion Flag in MM06 for the requested plant

Material Reactivation

Before reactivating material an approval should be received:

for finished goods approval from Product Manager by material division and distribution channel, check complete list on Appendix - List of Finished Product Managers
for raw materials and packaging approval from Purchasing Representative by region, check complete list on Appendix - List of Raw Material and Packaging Purchasing Representatives
for industrial supplies approval from Purchasing Representative by plant, check complete list on Appenidix - List of Industiral Supplies Purchasing Representatives
for ZPRC material group 0451 approval from HazCom

Global

If the material has to be reactivated for all plants and sales areas

Remove X-plant matl status (Basic data 1 view) - Z0
Update X-distr.chain status (Sales: sales org. 1 view) - 63 and update the date to when the status was changed
Remove Plant-sp.matl status (MRP1 view) - Z0 for each plant (field is available also in Purchasing, Quality Management and Costing views)
Request the planner to update the MRP type
Remove the *OBS* before name in all languages
Remove Deletion Flag in MM06

Local

If the material has to be reactivated for specific sales areas

Set DChain-spec. status (Sales: sales org. 1 view) to 63 to release material for one particular Sales Area and update the date to when the status was changed

If the material has to be reactivated for specific plants

Remove Plant-sp.matl status (MRP1 view) - Z0 for each plant that has to be released (field is available also in Purchasing, Quality Management and Costing views)
Request the planner to update the MRP type
Remove Deletion Flag in MM06 for the requested plant

Appendix - List of Finished Product Managers

Finished Product requests can be accepted from Product managers.
Detailed Technology Solutions Support Organization file by plants can be found in following link.

Amy BuntzenAmy Buntzen (back-up)

Aisling Brennan

Rebecca Dunn

Aisling Brennan

Rebecca DunnPhilippe Dedonder

Division	Distribution Channel	Product Manager
E6 - MEP	9U - MEP	Melissa Bahr Tony Lux	Ian Tachell
E5 - Mineral Processing	9S - Mineral Processing	Tony Lux Amanda Lawrence	Melissa Bahr
E4 - Alumina	9R - Alumina	Amy Buntzen Ian Tachell
E3 – Industrial Minerals	9T - Industrial Minerals	Amy Buntzen Ian Tachell
E2 - Polymer Additives	9P - Polymer Additives	Elvira Lenting - EU & LA (Incl. MX) Abbey Nesiu - NA	Zixiu(zelda) Ye - AP
E7 - Phosphines	9V - Phosphorus Derivatives 9Q - Electronics Gases	Bryant Ries
E0 - Phosphorus H0 - Fumigants	OG - Fumigants	Bryant Ries
SX - Phosphorus	9N - Sodium Hypo	Bryant Ries
SY & TF & TL		Bryant Ries / 'ownership' of the material will be transferred to Oil & Gas

Appendix - List of Raw Material and Packaging Purchasing Representatives

Raw Material and Packaging requests can be accepted from Purchasing representatives.
Detailed Technology Solutions Support Organization file by plants can be found in following link.

	Purchasing Representative
US and Canada	Vanessa Scott - vanessa.scott@solvayscott@syensqo.com ~~Leslie Fleming - leslie.fleming@solvay.com~~ Peter Mertzanis - peter.mertzanis@solvaymertzanis@syensqo.com ~~Thierry Leclerc - thierry.leclerc@solvay.com~~ Mario Bruins - mario.bruins@solvay mario.bruins@syensqo.com Sophie De Claviere - sophie.declaviere@syensqo.com David Blizzard - david.blizzard@syensqo.com Lindsay Schramm - lindsay.schramm@syensqo.com
LAM	~~Abril Gomez - abril.gomez@solvay.com~~ Vincent Cifelli - vincent.cifelli@solvaycifelli@syensqo.com Eduardo Rubalcaba Guizar - eduardo.rubalcabaguizar@solvayrubalcabaguizar@syensqo.com
APAC	Nathkrita Amatyakul Amatyakul - Nathkritanathkrita.amatyakul@solvayamatyakul@syensqo.com Celine Koh - celine.koh@solvaykoh@syensqo.com Catherine Lu - catherine.lu@solvaylu@syensqo.com Nathan Purvis - nathan.purvis@solvaypurvis@syensqo.com
EMEA	~~Thierry Leclerc - thierry.leclerc@solvay.com~~ Sophie DeClaviere De Claviere - sophie.declaviere@solvaydeclaviere@syensqo.com
ZPRC/MOC	HazCom - hazcom.rawmat@solvayrawmat-sco@syensqo.com
MOC	Lindsay Schramm - lindsay.schramm@solvayschramm@syensqo.com

Appendix - List of Industiral Supplies Purchasing Representatives

ZERS creation/modification/deletion requests can be accepted from buyers.

Plant			Buyer
8359	Willow Island	US	Dennis Andlinger
8371	Mount Pleasant	US	Dennis Andlinger
8373	Welland	CA	Peter Mertzanis
8356	Atequiza	MXCesar Rivas	Diego Caldino
8486	Fengxian	CN	Shen Jie

Appendix - Label Requirements

Location of table.

Appendix - List of Plants in Non-GTS Countries

Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.

Plant	Description	Country
8524	7418 / Gas Chem Logistic Osaka	Japan
8506	6062 / Poh Tiong Choon Jurong	Singapore
8789	7523 / Mauá NATAM Express	Brazil

Raise a request in the below catalog in service one

Request for HTS code SCO

Appendix - Sinequa

Link to the portal where the SDS (Safety Data Sheets) of finished goods are stored (Solvay).

Link to the portal where the SDS (Safety Data Sheets) of raw materials are stored (Suppliers).

Appendix - Request to EDA

In order to request to EDA team (Danyse Ryan/Jane Sims) plant/sales organization/purchasing organization/delivery plant links or any subject related to ZPRC (Material group 0450), please follow the steps described below:

Go to Service One (Digital Workplace) and in the Search bar write key word "MISSING" (for plant/sales organization/purchasing organization/delivery plant links) or ZPRC (for any subject related to ZPRC (Material group 0450)).

Go to Catalog items and choose "Structural Data Request" (for plant/sales organization/purchasing organization/delivery plant links) or "TS Data Steward - ZPRC Creation" (for any subject related to ZPRC (Material group 0450)).
Select "Request Now"

Appendix - List of Single Storage Locations

8380	7786 / JF Hillebrand Fremantle
8433	7788 / Jakarta
8496	7722 / BDP Peru Arequipa
8500	7725 / Andimex San Antonio
8503	7988 / Daesung Whse Yangsan
8505	7723 / FH Logist Azcapotzalco
8506	6062 / Poh Tiong Choon Jurong
8507	7725 / Sercabol Antofagasta
8508	7776 / Sinotrans Intl Shanghai
8509	7734 / KWE Logistics Shanghai
8511	7794 / CML Ltd Walvis Bay
8515	7786 / Toll Contr Laverton Nth
8519	7786 / NSS Port Sth Townsville
8520	7008 / XPO Logistic Bristol
8521	7008 / XPO Logistic La Porte
8527	7794 / Schenker Kempton Park
8528	7734 / Sinotrans Intl Shanghai
8543	7008 / KEMIRA WATER MOBILE
8545	7008 / FLUID ENERGY HATFIELD
8548	7008 / MOBILE SOLVENT EIGHT MILE
8549	7752 / NOVA MOLECULAR PASADENA
8553	7008 / SOUTH COAST HOUSTON
8554	7008 / SPRAY TEK MIDDLESEX
8559	7008 / TOLL COMPACTION NEPTUNE
8589	7734 / Tianjin DLD Beicheng Wh
8605	7794 / Kemira Chem Bradford
8614	7734 / COSCO Logistic Tianjin
8617	7776 / COSCHEM Logist Shanghai
8618	7794 / Praxair Oevel-Westerlo

Appendix - ZPRC Record Update (Chinese Names)

Link to the file.

Appendix - Open Item Check

Check for active/inactive PIR - ME1M

Check for open Purchase Orders - ME2N or ME2L

Check for open Sales Orders - VA03

Appendix - Extension of Services (ZDIE) materials

Extensions of Services (ZDIE) materials are being managed in Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 and Sales: General/Plant Data views. To perform extension, use the option to Copy from… an existing extension of the same material.

Appendix - MDG

Scope

Only Finished Products to be extended to Technology Solutions and Composite Materials Plants

Technology Solutions

Check the requester
TS Sales Organization
- Add the table of Sales Org
TS Profit Center
- Add the PC table/logic
The Quality View is only open in MDG, Adam Sharp needs to be notify to add the details
- Inspection information
- Batch search strategy
The Finance view are maintained out of the MDG
- MDG sends an automatic notification

Pre-requisites

Before starting the extension in MDG, contact Danyse Ryan and Jane Sims to check if the STO link is created between the delivering plant and the receiving plant and the Intercompany Sales Organization.

As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to Intercompany Distribution Channel of the Sales Organization of the shipping Plant for Intercompany movements.

In the e-mail/ticket provide the information below:

Material#
Plant#
Original requester
Please check if any changes in the label view is required

The TS Material extension form should be filled with the required information.

Check the delivering plant/shipping from (Where the material is coming from) in MM03 if the material is already extended to multiple plants, the material should be already extended to the correct Sales Org. (Intercompany).

If the TS plant is not maintained in MDG, the steps below should be follow:

Request Lisbon team to remove the MDG block
Contact Danyse Ryan and request to create the plant information in MDG
Extend the material directly in WP1WP2
- Sales Org 1 (if applicable)
- Sales Org 2 (if applicable)
- Sales: General/Plant data
- Foreign Trade: Export Data
  - COO
- Purchasing
- MRP (1-4)
- Work scheduling (if applicable)
  - Only when the material is produced at the plant you are extending to
- General Plant Data / Storage 1
- General Plant Data / Storage 2
- Warehouse Management 1 (if applicable)
- Warehouse Management 2 (if applicable)
- Quality (only opens in MDG)
Once you complete the extension, inform Lisbon Data team to add the block (MDG Authorization Group – Basic Data 1 view) back to the material
Request to Quality (Adam Sharp) and Finance team to complete the material set up. Attach the material.
Once the plant information is created replicate it in MDG.

Extending materials in MDG

Sales Organization 1 and 2 view
Sales: General/Plant data
Purchasing
General Plant Data/Storage 1 & 2.
Warehouse (1 and 2) – TBC
Quality View (Only open)
MRP (1-4)
Work scheduling (if required)
Label view
- Needs to be checked only when the material will be used as trading good or re-sell item
- If we are bringing to our plant to use as raw material is no need
MRP data check in the test environment

HTML
<style> #backToTopButton { position: fixed; right: 20px; bottom: 20px; Z-index: 1; } #ReqForTaxNr { overflow: auto !important; } </style>

HTML Wrap

id	backToTopButton
class	noprint

Image Modified

Space shortcuts

Page tree

Page History

Versions Compared

Old Version 856

New Version Current

Key

OBJECTIVE AND SCOPE

Objective of this Procedure

Scope

Abbreviations

Roles and Responsibilities

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of Material in RCS

Pre-requisites

Creation of ZMAT - Manufactured Material/FG

Request for HTS code SCO

Creation of ZMAT - CMC Sample

Creation of ZMAT - CMC Sample

Creation of ZMAT - Plant Shipped Sample

Creation of ZMAT - Plant Shipped Sample

Creation of ZMAT - Composite Materials (Division F4/LR)

Request for HTS code SCO

Creation of ZUNB - Stocked and Non-valuated Material

Creation of ZMAT - Raw Material

Accessing MOC Gensuite Portal

Creation of Material

Use MM01 transaction to create material

Request for HTS code SCO

Creation of ZVER -

Accessing MOC Gensuite Portal

Packaging

Use MM01 transaction to create material

Creation of Material

Creation of ZERS - Industrial Supplies

Creation of ZBOM- Phantom

Creation of ZPRC - Commercial Product

Material Extension

Sales Control

Material Modifiation

Manual Material Modification

Mass Material Modification

Delivery Unit Update

DG Indicator Update

DG Indicator Update - Request from HazCom Team

Material Classification for plant 8373 - Aspen Interface

Overview

Assign the Classification to the Material

Logistics Request to Update Classification

Material Inactivation/Reactivation

Material Inactivation

Material Reactivation

Appendix - List of Finished Product Managers

Appendix - List of Raw Material and Packaging Purchasing Representatives

Appendix - List of Industiral Supplies Purchasing Representatives

Appendix - Label Requirements

Appendix - List of Plants in Non-GTS Countries

Request for HTS code SCO

Appendix - Sinequa

Appendix - Request to EDA

Appendix - List of Single Storage Locations

Appendix - ZPRC Record Update (Chinese Names)

Appendix - Open Item Check

Appendix - Extension of Services (ZDIE) materials

Appendix - MDG