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OBJECTIVE AND SCOPE

Objective of this Procedure

This document's objective is to provide a guide to ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization).

Material Master Data management process includes creation and modification of the material, its inactivation and flagging for deletion, and reactivation if needed, as well as mass modification.

Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Riga Data Operations when extending materials to Trading Plants. For Sample codes Riga Data Operations is creating all necessary views.

Requests of Composite Materials Material Master creation or maintenance should be submitted via Sharepoint platform which will send out an automatic FreshDesk ticket to Data Team within which the material maintenance should be done.

The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in Sharepoint platform already.

Scope

Under Riga Data Operations scope is the management of ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization). Riga Data Operations can create and extend ZDIE materials if requested so by Finance.

Material Type	Description	Division
ZPRC	Commercial Products	N/A
ZMAT	Finished Goods Semi-finished Goods Raw Materials	Multiple Multiple KV
ZVER	Packaging	WD
ZUNB	Stocked and non-valuated materials	WD (for packaging)
ZDIE	Services	Multiple
PIR	Purchase Info Record
ZERS	Industrial supplies
ZBOM	Phantom assemblies

Abbreviations

Abbr.	Description	Abbr.	Description
RCS	Rhodia Core System	SBS	Solvay Business Services
ZDIE	Service	UoM	Unit of Measure
ZMAT	Finished product, semi-finished product, raw material	HSE	Health, Safety and Environment
ZPRC	Commercial Product	MSDS	Material Safety Data Sheet
ZUNB	Stocked and not valuated material	MRP	Material Resource Planning
ZVER	Packaging	DG	Dangerous goods
DGL	Data Governance Lead

Roles and responsibilities

ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form or Composite Materials Sharepoint must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of material in RCS

Pre-requisites

Manufactured ZMAT setup can be performed only once both ZPRC code and MSDS are available. Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.

Use the transaction MM03 to access display material view

Press multiple choice button to receive pop-up window with search options for material master.
Click on to open the menu
Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'

Run a search in Material Description
Use Wildcards to best describe
Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
Hit Enter

Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
If result points to or if the Requester mentions a new article need to be created then proceed with the creation.
Note: for GBU Composites, even though the new material is a duplicate, the requester may still want to have the new duplicate material created. Such duplicates are then distinguished from each other by the field 'Old material number'. As stated above, contact the Requester to clarify.

Creation of ZMAT - Manufactured Material

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select the material type indicated in the request form
Copy from… Material	Option to copy data from an existing material can be useful in some cases.
Hit Enter

Warning
Before creating the Manufactured Product for For Composite Materials (Aero) check if there is a ZUNB already created!

Info

title	Tip!

Use Default Setting button to save your selections for future creations

Hit Enter

Fill in Organizational Levels

- Plant: as indicated in request form form. If the plant is 8368 or 8370, always extend it to plant 8818 using the information in the overflow process.
- Storage location: check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column or ''DO NOT USE'' included in the locations description.
- Sales Organization/Distribution channel: open only to the External Sales Organization
  - Always extend to Distribution channel 0A listed with an "X" at the Distribution channel of the corresponding plant being requested, on the GBU Composite Materials file.
  - open to the external Sales Organization based on the request, but can be only extended if listed with an "X" at the Distribution
  channel 0B on the
  - channel on the GBU Composite Materials file.
  - See example below for plant 8350: the material
  - is allowed to be created/extended to Sales Organization GB40, US37 and US32/
  - See Picture Example
  - Extension to CN
  - sales organization,
  - require approval by the
  - Product Line Manager
  - , Export Compliance Team, Sales Manager from China and add Plinio Morgonni in CC.

Image Added

Note
Sales areas US33/0B/0A only to be used for materials with ''CDM'' included in the description

Warning
Intermediate materials should NOT be opened to Sales organization under distr. Channel ‘’0B’’ Intermediates CAN be extended to Sales organizations under distr. Channel ‘’0A’’, if requested.

Warehouse: Always extend to Warehouse number based on the GBU Composite Materials file per plant in sheet IM-WM
- Example: For plant 8350 (Wrexham) extend to Warehouse number 087

Hit Enter

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Basic data 1

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Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Copy from template

Material Group

Finished goods, SF goods – 0450

Old Material NumberPopulate the BAAN/SAP PE1 material# - Dual Maintenance.

Can be used for for Heanor materials to reflect the document reference code - check the template.

(Note: for Heanor materials, sometimes the field is populated with 'N/A' in the form. In this case, the field is to be populated in SAP with the field value 'N/A').

Division

Check the request form

General Item Category Group

ZMAT – NORM

Gross Weight

Check the request form

Note
If the Base UOM is not KG, the Gross and Net Weight should not be 1

Net Weight

Check the request form

Note
If the Base UOM is not KG, the Gross and Net Weight should not be 1

UoM for Weight

Always KG

Packing Group

Check the request form

Info
0005 - for packed materials and Samples 0001 - for Bulk 0007 - Packed in transp. (used for KIT's)

Ref. mat. for pckg

Default number 1911973

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Basic data text

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Main activities	Key points
Basic data text	Material long description (copy from the form). If not provided copy the short description Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab	From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Descriptions

Section

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Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Units of measure

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Composite Materials

Alternate Units of Measure conversions

Warning
If there is any change/update request in the Alternative units of measure, before updating check if the material is shared.

File for Weight and Width conversions.

Add all the Alternative Conversions provided in the form (Tab: Alternative UoM Calculator), additional conversions in the same dimension.

Warning
Do not enter a PAL UOM for Totes (IBC).

For example: If the requester provides units of measure in KG and M, then add the conversion for LB, FT and YD.

If Alternative Conversions are specified, same Dimension Additions to be populated per default:
WEIGHT	KG <===> LB
LENGTH	M <===> FT, YD
AREA	M2 <===> FT2, YD2
VOLUME	L <===> GAL

If packaging conversion is not provided by the labeling view (in the form) we should add the table for BX,DR, PAL (applicable for all ZMAT - FG and RM)

For example: If the requester does not provide Alternative units of measure for Packaging and Pallet, add the default conversion based on the Base Unit of measure and Packaging.

If you have Base Unit of measure in M and the Packaging type BX, then add 1 BX = 500 M and add 1 PAL = 5000 M.

Pack/Base UoM

KG

L

M2

M

EA

BX

500

50

500

1

KG- Projects98 REsin, Solution and Primer in desc
and in following item groups:
001-RESIN
008-CATALYST/HARDENER
011-FILLER
012-MODIFIER
013-SOLVENT
014-PIGMENT
015-ELASTOMER
018-BASE MONOMER
030-INHIBITOR
111-ADHESIVE LIQUIDS
123-PRIMERS & COATINGS
127-FOAMS
103-PREMIX- SFG
113-RESIN- MFGD
145-INTERMEDIATE RESIN - MFGD
:100DR, 1000PAL

Others KGs: 500BX, 5000PAL

DR

100

1

PAL

1000/5000

10

500

5000

10

Warning
for BULK only add the default LB conversion

Note
If the Matl Grp Pack.Matls is 0007 (Basic Data 1) : the Component material should have the conversion between base unit of measure and primary packing unit that will be managed in the BOL (Bill of lading).

Example: If requester provides the exact conversion in the form then create the material with the information provide, if not, then add default conversion between Base unit of measure and primary packaging unit.

Note! If there is any change/update request in the Alternative units of measure, before updating check if the material is shared.

If the material is shared with more that one plant:
- An approval from all the plants should be provided.
If the material is not shared
- Proceed with the update,
- Check for PIRs and open orders
  - Use the Appendix – Open items check (PIRs and Orders)

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Proportion/prod.unit

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Main activities

Key points

Warning
This field is only available after the material creation, so remember to come back and populate this field after completing the creation!

Units meas. use

Default value - B

Not to be used only for Heanor!

Return to Main Data

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Basic data 2

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Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Check the Sharepoint request EHS Info tab ZPRC Code field
Dangerous Goods indicator profile	ZIP (DG Classification in progress) for all materials at the moment of material creation. If there area other materials on the system already using the same ZPRC code, and the existing part is already classified as being Z00 or GPP, this info can be applied to the new material as well.
Tick Environmentally relevant	Tick Environmentally relevant	Mandatory for all Finished and semi-finished goods
Go to Classification view

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Classification - Batch

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Main activities	Key points
Select "Batch" type of Classification
Enter Class	016 – Composite Materials

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Classification - Material class

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Main activities

Key points

Class

Default value - Z_CM_MAT

Copy all the values provided in the form in "Classification" tab

Warning
All the green fields in the template are mandatory!

Press Next screen button to move to next selected view

Warning
If requester adds new value in the template for classification, we should send to Lisa Wohnlich Plinio Morgonni (lisaplinio.wohnlich@solvaymorgonni@syensqo.com) for approval

If new Recommended Storage Statement is required then ask for Approval from Plinio Morgonni. Only after the approval is received. go to transaction ZWIMT019. Add the new entries and save it.

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Sales: sales org. 1

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Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	Date of creation or extension Format: DD.MM.YYYY
Delivering Plant	Check the request form Used for Heanor plant. Check the template.
Maintain Tax classifications	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Min. order qty.	Used for Heanor plant. Check the template.
Delivery unit	Used for Heanor plant. Check the template.
Unit of measure of delivery unit	Used for Heanor plant. Check the template.
Rounding Profile	Used for Heanor plant. When delivery unit is populated - Default value Z000
Go to Sales: sales org. 2 view

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Sales: sales org. 2

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Main activities

Key points

Material statistics group

Always 1

Account assignment group

Check the request form

Item category group

Check the request form

Note
ZMAT – ZMAN in SAP

Material group 2

If informed in the template and the Matl Grp Pack.Matls is 0005 → Enter KIT

If informed in the template but the Matl Grp Pack.Matls is is 0007, leave the field blank

Go to Sales: general/plant view

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Sales: general/plant

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Main activities

Key points

Material freight group

Check the request form
For finished products extension contact Frank Valendor to confirm , if the material freight group is not provided use value ZZZZZ.

Warning
This information is mandatory! Responsible: Frank Valendo
Responsible: in Logistics Team will be responsible to update this value later.

Availability check

Default ZD

Heanor T4

Batch Management

Always checked

Transportation Group

Check the request form, ifthe transportation group is not provided use value ZZZZ.

Note
This information is Global data, if there is a request to update this field Frank Valendo Plinio Morgonni should be notified

Loading Group

Check the request form

Profit Center

Check the request form

Go to Foreign trade export view

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Foreign trade export

Section

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Main activities

Key points

Comm./imp. code no.

Is NOT to be entered at the time of material creation – it will be loaded by responsible team

Responsible for commodit code janiceGTS team.sarmiento@solvay.com

Country of origin

Check the request form

Warning
Mandatory information! If not provided in the form, ask the requester

Go to Purchasing view

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(there should be a screenshot of the Import/Export view here)

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Purchasing

Section

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Main activities

Key points

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

Info
Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Material freight group

Check the request form
Same field is also available in: Sales: General Plant Data

Automatic Purchase Order indicator

Always checked

Batch Management requirement indicator

Always checked for ZMAT
Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views

Purchasing value key

Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

GR processing time

Default value at the time of material creation – 2

1 day for Heanor plant 8400

Go to Plant data / storage 1 view

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Plant data / stor. 1

Section

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Main activities

Key points

Temp. conditions

Enter Temp. conditions according to the template.

Warning

This field is mandatory, if not provided reject the request
This is a global information, if is requested to add (from other GBUs) change, contact other plants

N/A for Heanor plant 8400

Unit of issue

This field is not populated upon creation

If there is a request to update unit of issue, it needs to come via Sharepoints and the buyer's approval attached to the workflow.

Note
Purchasing, Inventory Management, and production needs to be involved as the Issue unit should be what is on BOMs.

CC phys. inv. ind.

Default value at the time of material creation – B
Plant 8495 - N/A

Info

Plant data administrators will change the field value if necessary

If the link does not exist with the plant, contact Lisa Wohnlich Plinio Morgonni (Composite Materials plants) and request the link creation

Batch Management

Always checked for ZMAT

Info
Same field is also available in Sales: General Plant Data, Purchasing and Warehouse Management 1 views

Minimum Remaining Shelf Life

Default value at the time of material creation – 1

Info
Plant data administrators will change the field value if necessary

Total shelf life

Check the request form

If:
- Not provided: reject the request
- Provided as "Indefinite": Add 5475 days

Warning
Shelf life days should be consistent on Commercial Product level. This field is mandatory, if not provided reject the request This is a global information, if is requested to add (from other GBUs) change, contact other plants

Go to Plant data / storage 2 view

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Plant data / stor. 2

Section

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Main activities	Key points
Profit Center	Same field is also available in Sales: General Plant Data view
Go to next view	Go to Warehouse Management 1 view if applicable; else go to Label Data view

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Warehouse mgmt

Section

Column

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Column

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Main activities	Key points
Batch Management requirement indicator	Always checked for ZMAT Same field is also available in Sales: general / plant, Purchasing and Plant data / storage 1 views
Go to Warehouse Management 2 view

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Warehouse mgmt 2

Section

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Main activities	Key points
No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created
Go to Quality view

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Quality Management

Section

Column

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Main activities	Key points
Inspection interval	Copy from the material form If not provided add the same amount of days as shelf life Should be equal to or less than the total shelf, if bigger contact the requester

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Label Data

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Main activities

Key points

Primary Packaging Unit (PPU)

Primary Packaging Unit (PPU): Copy from the form

Note
For BULK use KG

Select the primary packaging unit of measurement

Image Modified

Press the indicated button to Import labeling specifications for selected packaging

Use possibility to import label specifications from model codes created

Choose the reference material# based on the Base Unit of Measure and Packaging type

Note! For BULK only add the large label
Example: Base Unit of Measure KG and Primary pack Unit BAG - choose 158321

Pack/Base UoM	KG	L	M2	M	EA
BAG	158321			166118		3 set of labels: UoM - small, Pack-medium, Pallet- large
BB	159526
BOT	159355	159186
BX	158327		154453	158328	158338
DR	159187	159188			166236
KAN	159192	160228			163021
PL	163821				163819
ST	163367
TE	161378
TU	160496	160433
BULK	154801					1 set- large

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Double click on the first line

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Keep all labels selected

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Press Image Modified

Copy all the labels

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Important! It is crucial to request the correct DG indicator for Finished products after the material creation. For now, release the Sharepoint request, keep the Freshdesk ticket open and contact the people listed below to obtain the correct value. On the request provide the ZPRC#

Barbara Platt - Barbara.platt@solvay.com
Justin Bender - justin.bender@solvay.com
Paul Paetzke - paul.paetzke@solvay.com

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Labeling Specification

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Labeling Specification

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Main activities	Key points
Label Category, Label Size and number of Copies for each required label type
Define Validity Areas for each label type	All label types – DELIVERY, GENERIC and MTS by default Transport Label – MTS, DELIVERY and GENERIC should be added.
Check if all labels have Validity Areas defined

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Completing the material

Section

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Main activities	Key points
When all data has been entered, save the material by pressing button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

If the request is to create a material in plant 8368 and 8370, always extend it to 8818 plant as well and generate a source list between them. Check the overflow process for more details.
Perform material extension to other Plants / Sales Organizations if requested in the form.
Extend the material to all of the Plants active storage locations
Add Proportion/prod.unit ''B'' (Except for Heanor)
Request PIR Creation

, if applicable

only for intracompany extensions i.e. plant extensions requested for plants which are belonging to a different company code (note: for intercompany extensions, only source list is needed). Price is not mandatory, if not provided, set as 0,01. The purchasing org. 3200 can be used for intracompany transfers within WP2 system.
Add the newly created

Add the newly created

material number in Sharepoint
Release (approve) the Sharepoint

request but keep the Freshdesk ticket open

Contact the people listed below to obtain the correct DG indicator value. In the E-mail, please provide the material number, description and ZPRC code.

- Barbara Platt - Barbara.platt@solvay.com
- Justin Bender - justin.bender@solvay.com
- Paul Paetzke - paul.paetzke@solvay.com

Note
DO NOT close the ticket until you receive a response

Export Control Compliance : ZNXLDAE_CTRL_GROUP. After 1 hour the newly created material will be available in this Tcode. Enter the material code in the transaction and press change. Then update the IP security field as 9&NA with the control group ID and then press save.
GTS Classification compliance: For finished / semi-finished materials, the GTS classification should be reviewed. However, for requests handled via CM SharePoint, this step can be skipped, as a parallel process exists. Nevertheless, for more information on GTS topic, you can check: https://docs.google.com/presentation/d/1bPHEF2atMMloqiI8ttyeWR9tmXpyMqieN6LvJgNc34o/edit?usp=sharing
Determine material DG indicator value (GPP or Z00) according to other materials related to the same basic material (ZPRC)
Send a reminder once a week to the DG experts to update the DG file.
How To:
Access TCode SE16 on table MARA
Enter the basic material in corresponding filter field
Check other materials already classified with GPP or Z00
If there are no references to other materials, access Composites - SYENS DG Indicator follow-up complete the necessary information and wait for Global Product Stewardship team to indicate the correct DG indicator value
PS: Once a week access the file to check updates and eliminate the lines after completed on SAP (material master data responsibility)

Note
DO NOT forget to check the DG indicator follow-up file once a week!

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Creation of ZMAT - Raw Material

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select ZMAT
Hit Enter

Plant: as indicated in request form
Storage location: Check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column or ''DO NOT USE'' included in the locations description.
Warehouse: Open to correspondent warehouse listed on the GBU Composite Materials file
Sales Organization / Distribution channel: Open only to the Intercompany Sales Organization listed with an "X" at the Distribution channel 0A on the GBU Composite Materials file.
- See example below for plant 8350: the material should be created/extended to Sales Organization GB40 and US37 / Distribution channel 0A
- Extension to CN sales organization, require require approval by the Data Governance Lead and add Dan Eskelsen in CCProduct Line Manager, Export Compliance Team, Sales Manager from China and add Plinio Morgonni in CC.

Note
If we receive a request to extend the raw material to distribution channel 0B, a workflow in Sharepoint needs to be created using the Change flow and the EHS approval (Paul Paetzke or Barbara Platt or Justin Bender or Chris Riley) , Courtney Michael) needs to be attached to the flow.

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Basic data 1

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Main activities

Key points

Material Description

Copy from the template
Use the Composite Materials Naming Conventions file to validate the description.

In order to identify the correct category: check the Material Subcategory on Classification tab.

Base Unit of Measure

Copy from the template

Old Material number

Can be used for Heanor materials to reflect the document reference code - check the template. (Note: for Heanor materials, sometimes the field is populated with 'N/A' in the form. In this case, the field is to be populated in SAP with the field value 'N/A').

Material Group

Always 0451

Division

Always KV

Enter General Item Category Group

Always NORM

Enter Gross Weight

Copy from the template

Note
If the Base UOM is not KG, the Gross and Net Weight should not be 1.

Enter Net Weight

Copy from the template

Note
If the Base UOM is not KG, the Gross and Net Weight should not be 1.

Enter UoM for Weight

Always KG

Enter Packing Group

0005 for Packed material
0001 for Bulk

Enter Ref. mat. for pckg

Enter default number 1911973

Go to Basic Data Text tab

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Basic data text

Section

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Main activities	Key points
Basic data text	Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab	From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

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Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

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width	50%

Composite Materials

Alternate Units of Measure conversions

File for Weight and Width conversions.

on the Form

Add all the Alternative Conversions provided in the form (Tab: Alternative UoM Calculator), additional conversions in the same dimension.

Warning
Do not enter a PAL UOM for Totes (IBC)

For example: If the requester provides units of measure in KG and M, then add the conversion for LB, FT and YD.

If Alternative Conversions are specified, same Dimension Additions to be populated per default:
WEIGHT	KG <===> LB
LENGTH	M <===> FT, YD
AREA	M2 <===> FT2, YD2
VOLUME	L <===> GAL

If packaging conversion is not provided by the labeling view (in the form) we should add the table for BX,DR, PAL (applicable for all ZMAT - FG and RM)

For example: If the requester does not provide Alternative units of measure for Packaging and Pallet, add the default conversion based on the Base Unit of measure and Packaging.

If you have Base Unit of measure in M and the Packaging type BX, then add 1 BX = 500 M and add 1 PAL = 5000 M.

Pack/Base UoM

KG

L

M2

M

EA

BX

500

50

500

1

KG- Projects98 REsin, Solution and Primer in desc
and in following item groups:
001-RESIN
008-CATALYST/HARDENER
011-FILLER
012-MODIFIER
013-SOLVENT
014-PIGMENT
015-ELASTOMER
018-BASE MONOMER
030-INHIBITOR
111-ADHESIVE LIQUIDS
123-PRIMERS & COATINGS
127-FOAMS
103-PREMIX- SFG
113-RESIN- MFGD
145-INTERMEDIATE RESIN - MFGD
:100DR, 1000PAL

Others KGs: 500BX, 5000PAL

DR

100

1

PAL

1000/5000

10

500

5000

10

Exception: for BULK only add the default LB conversion

Note
If the Matl Grp Pack.Matls is 0007 (Basic Data 1) : the Component material should have the conversion between base unit of measure and primary packing unit that will be managed in the BOL (Bill of lading)

Example: If requester provides the exact conversion in the form then create the material with the information provide, if not, then add default conversion between Base unit of measure and primary packaging unit.

Note

If there is any change/update request in the Alternative units of measure, check if the material is shared before updating:

If the material is shared with more that one plant: an approval from all the plats should be provided or requested
If the material is not shared: proceed with the update, check for updates in PIR's and open orders (Use the Appendix – Open items check (PIRs and Orders))

Return to Main Data

Column

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SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities

Key points

Go to Basic data 2 view

Basic material number (related ZPRC Code)

If not provided in the form, check in the Sharepoint on EHS Info tab.

Image RemovedImage Added

Dangerous Goods indicator profile

ZIP (DG Classification in progress) for all materials at the moment of material creation.

Note

If the material has one of the ZPRCs mentioned below, the DG indicator, should be Z00

ZPRC 90077853 Release Paper
ZPRC 90076527 Poly Film

Tick Environmentally relevant

Always flagged

Note

If the material has one of the ZPRCs mentioned below, the Environmentally relevant should not be flagged

ZPRC 90077853 Release Paper
ZPRC 90076527 Poly Film

Go to Classification view

Column

width	50%

SP Horizontal nav item

anchor	1612788109
name	Classification - Batch

Classification - Batch

Section

Column

width	50%

Main activities	Key points
Select "Batch" type of Classification
Enter Class	016 – Composite Materials

Column

width	50%

SP Horizontal nav item

anchor	676694668
name	Classification - Material class

Classification - Material class

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Class

Default value - Z_CM_MAT

Copy all the values provided in the form in "Classification" tab

Warning
All the green fields in the template are mandatory!

Press Next screen button to move to next selected view

Info
If requester adds new value in the template for classification, we should send to Lisa Wohnlich Plinio Morgonni (lisaplinio.wohnlich@solvaymorgonni@syensqo.com) for approval

Column

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SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Extended the composite materials for sales organization (distribution chanel 0A) as per image below:

Main activities

Key points

X-distr.chain status

Status 63 is to be set at the moment of material creation to allow use of material in operations

Valid from date for X-distr.chain status

Date of material creation
Format: DD.MM.YYYY

Delivering plant

Check the request form

Used for Heanor. Check the template

Maintain Tax classifications

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Info
System will automatically determine which Countries' tax lines should be added

Min. order qty

Used for Heanor plant. Check the template.

Delivery unit

Used for Heanor plant. Check the template.

Unit of measure of delivery unit

Used for Heanor plant. Check the template.

Rounding Profile

Used for Heanor plant.

When delivery unit is populated - Default value Z000

Go to Sales: sales org. 2 view

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width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Enter Material statistics group	Always 1
Account assignment group	Check the request form, if not provided populate with F
Item category group	Always ZMAN
Go to Sales: general/plant view

Column

width	50%

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Material freight group

Copy from the template

If material freight group is not provided use value ZZZZZ

Availability check

Default ZD

Heanor T4

Batch Management

Always checked for ZMAT

Transportation Group

Copy from the template

If the transportation group is not provided use value ZZZZ

Warning
'Hazardeous' groups to be used for materials having GPP DG Indicator

Loading Group

Copy from the template

Profit Center

Copy from the template

Go to Foreign trade export view

Column

width	50%

SP Horizontal nav item

anchor	107844132
name	Foreign trade export

Foreign trade export

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Commodity/import code

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team

Country of origin

Check the request form

Warning
Mandatory information! If not provided in the form, ask the requester.

Go to MRP 1 Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

Note
Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Material freight group

Check the request form
Same field is also available in: Sales: General Plant Data

Automatic Purchase Order indicator

Always checked

Batch Management requirement indicator

Always checked for ZMAT
Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views

Purchasing value key

Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

GR processing time

Default value at the time of material creation – 1

3 days for Heanor plant 8400

Go to next view - Foreign trade Import

Values will be copied from Foreign trade export view

Go to next view - Plant data / storage 1 view

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width	50%

SP Horizontal nav item

anchor	1958699831
name	Plant data / stor. 1

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Temp. conditions

Enter Temp. conditions according to the template

Warning

This field is mandatory, if not provided go back to the requester
This is a global information, if is requested to add (from other GBUs) change, contact other plants

N/A for Heanor plant 8400

Unit of issue

This field is not populated upon creation

If there is a request to update unit of issue, it needs to come via Sharepoints and the buyer's approval attached to the workflow.

Note
Purchasing, Inventory Management, and production needs to be involved as the Issue unit should be what is on BOMs.

CC phys. inv. ind.

Default value at the time of material creation – B
Plant 8495 - N/A

Info

Plant data administrators will change the field value if necessary

If the link does not exist with the plant, contact Lisa Wohnlich Plinio Morgonni (Composite Materials plants) and request the link creation

Batch Management

Always checked for ZMAT

Info
Same field is also available in Sales: General Plant Data, Purchasing and Warehouse Management 1 views

Minimum Remaining Shelf Life

Default value at the time of material creation – 1

Info
Plant data administrators will change the field value if necessary

Total shelf life

Warning
This field is mandatory, if not provided, reject the request

Check the request form

Info

Shelf life days should be consistent on Commercial Product level.

If provided as "Indefinite": Add 5475 days

This is global information, if is requested (from other GBUs) to add or change, contact other plants for approval or confirmation of correct value

Go to Plant data / storage 2 view

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width	50%

SP Horizontal nav item

anchor	1958699830
name	Plant data / stor. 2

Plant data / stor. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Profit Center	Same field is also available in Sales: General Plant Data view
Go to Warehouse Management 1 view if applicable;else go to Label Data viewview

Column

width	50%

SP Horizontal nav item

anchor	1421126481
name	Warehouse mgmt 1

Warehouse mgmt

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Batch Management requirement indicator	Always checked for ZMAT Same field is also available in Sales: general / plant, Purchasing and Plant data / storage 1 views
Go to Warehouse Management 2 view

Column

width	50%

SP Horizontal nav item

anchor	1421126480
name	Warehouse mgmt 2

Warehouse mgmt 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created
Go to Quality view

Column

width	50%

SP Horizontal nav item

anchor	1930256964
name	Quality Management

Quality Management

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Inspection interval	Copy from the material form If not provided add the same amount of days as shelf life Should be equal to or less than the total shelf, if bigger contact the requester
QM proc. active	Always flagged
QM Control Key	European plants - default REACH Other plants - default 0000
Go to Label view

Column

width	50%

SP Horizontal nav item

anchor	284354966
name	Label Data

Label Data

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Primary Packaging Unit (PPU)

Primary Packaging Unit (PPU): Copy from the form

Note
For BULK use KG

Select the primary packaging unit of measurement

Press the indicated button to Import labeling specifications for selected packaging

Use possibility to import label specifications from model codes created

Choose the reference material# based on the Base Unit of Measure and Packaging type

Note! For BULK only add the large label
Example: Base Unit of Measure KG and Primary pack Unit BAG - choose 158321

Pack/Base UoM	KG	L	M2	M	EA
BAG	158321			166118		3 set of labels: UoM - small, Pack-medium, Pallet- large
BB	159526
BOT	159355	159186
BX	158327		154453	158328	158338
DR	159187	159188
KAN	159192	160228			163021
PL	163821				163819
ST	163367
TE	161378
TU	160496	160433
BULK	154801					1 set- large

Double click on the first line

Keep all labels selected

Press

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	50%

Main activities	Key points
When all data has been entered, save the material by pressing button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form.
Extend the material to all of the Plants active storage locations
Request PIR Creation only for intracompany extensions i.e. plant extensions requested for plants which are belonging to a different company code (note: for intercompany extensions, only source list is needed). Price is not mandatory, if not provided, set as 0,01. The purchasing org. 3200 can be used for intracompany transfers within WP2 system.
Add the newly creation, if applicable. Add the newly created material number in Sharepoint
Release the Sharepoint request but keep the Freshdesk ticket open
Contact the people listed below to obtain the correct DG indicator value. In the E-mail, please provide the material number, description and ZPRC code.
- - Barbara Platt - Barbara.platt@solvay.com
  - Justin Bender - justin.bender@solvay.com
  - Paul Paetzke - paul.paetzke@solvay.com
(Approve it)
Determine material DG indicator value (GPP or Z00) according to other materials related to the same basic material
- How To:
  - Access TCode SE16 on table MARA
  - Enter the basic material in corresponding filter field
  - Check other materials already classified with GPP or Z00
- If there are no references to other materials, access Composites - SYENS DG Indicator follow-up complete the necessary information and wait for hazcom team to indicate the correct DG indicator value
  - PS: Once a week access the file to check updates and eliminate the lines after completed on SAP (material master data responsibility)

Note
DO NOT forget to access DG indicator follow-up file once a week!
Note
Do not close the ticket until you receive a response.

Column

width	50%

Creation of ZVER - Packaging

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select the material type indicated in the request form
Copy from… Material	Option to copy data from an existing material can be useful in some cases.
Hit Enter

Fill in Organizational Levels

Plant: as indicated in request form
Storage Location: check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column or ''DO NOT USE'' included in the locations description.
Sales Organization/Distribution channel: open only to the Intercompany Sales Organization listed with an "X" at the Distribution channel 0A on the GBU Composite Materials file.
- See image below for plant 8350: the material should be created/extended to Sales Organization GB40 and US37 / Distribution channel 0A
Warehouse: Open to correspondent warehouse listed on the GBU Composite Materials file

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"
Use the Composite Materials Naming Conventions file to validate the description.

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Copy from template

Note

If in the form the requester asks for EA → use PC (Pieces)

If the packaging type is pallet, use KG (Kilogram)

Material Group

Copy from template

Division

Always WD

General Item Category Group

Always VERP

Gross Weight

Check the request form:

If Gross weight is provided, copy from the template
If the Gross weight is not provided 0,010
For pallets we should have the gross weight specified

Net Weight

Check the request form

If Net weight is provided, copy from the template
If the Net weight is not provided 0,010
For pallets we should have the gross weight specified

Weight Unit

Always KG

Matl Grp Pack.Matls

Default 0005

Ref. mat. for pckg

Default number 1911973

Go to Basic Data Text tab

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities

Key points

Basic data text

Material long description (copy from the form).

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Note
If the long description is not provided copy the short description

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Composite Materials

Alternate Units of Measure conversions

Request the PC to KG conversion (mandatory)
Default conversion Default conversion should be added for all packaging materials 1EA = 1PCIf the packaging type is pallet, weigh conversion (KG) should be provided
Proportion: Weight Unit (KG) → Base unit of measure
Copy from the template if any additional conversion is specified

A)

.
Request the KG to PC conversion (mandatory)
- If the packaging type is pallet, PC to KG conversion is maintained only if the conversion is provided in the template.
- When the net weight and gross weight are not provided and we defaulted to 0,010:

For

- the Alternative UoM conversion to weight

it

- (when not provided in the template) should be 1 KG = 100 PC

B) When the net weight and gross weight are provided:
Calculate the inverse by dividing 1 to that weight: 1/0,029 = 34.48275862068966. It is the number how many Pieces are in 1 KG. Use the template table to calculate Denominator and Numerator:

Image Modified

Column

width	50%

SP Horizontal nav item

anchor	905319854
name	Basic Data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Always 90029754 Generic ZPRC number for all ZVER materials.
Go to Sales: sales org. 1

Column

width	50%

SP Horizontal nav item

anchor	36358913
name	Sales: sales org. 1

Sales: sales org. 1

Section

Column

width	50%

Column

width	50%

Main activities

Key points

X-distr.chain status

Status 63 is to be set at the moment of material creation to allow use of material in operations

Valid from date for X-distr.chain status

Enter current date

Format: DD.MM.YYYY

Delivering Plant

Check the request form

Maintain Tax classifications

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Info
System will automatically determine which Countries' tax lines should be added

Go to Sales: sales org. 2 view

Column

width	50%

SP Horizontal nav item

anchor	36358914
name	Sales: sales org. 2

Sales: sales org. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Material statistics group	Always 1
Account assignment group	Check the request form, if not provided populate with F
Item category group	Always ZVRP
Go to Sales: general/plant view

Column

width	50%

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Availability check

Default KP

Transportation Group

Default 0001

Loading Group

Default 0001

Material freight group

Default EMBA

~~please refer to~~

the

~~the link, based on the material group (US857)~~

Packaging mat. type

Default 0001

Note
Entered only for pallets

Profit Center

Check the request form

Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension.

Note
Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Automatic Purchase Order indicator

Always checked

Purchasing value key

Default 0001

GR processing time

Default value at the time of material creation – 2

Go to Plant data / storage 1 view

Column

width	50%

SP Horizontal nav item

anchor	1958699831
name	Plant data / stor. 1

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities

Key points

CC phys. inv. ind.

Check the request form

Info
Plant data administrators will change the field value if necessary

Go to Plant data / storage 2 view

Column

width	50%

SP Horizontal nav item

anchor	1958699830
name	Plant data / stor. 2

Plant data / stor. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Profit Center	Nothing should be entered as Profit center data are being copied from Sales: general/plant view
Go to next view	Go to Warehouse Management 1 view if applicable; else go to Label Data view.

Column

width	50%

SP Horizontal nav item

anchor	1421126481
name	Warehouse mgmt 1

Warehouse mgmt 1

Section

Column

width	50%

Column

width	50%

Main activities
No data has to be maintained in Warehouse Management 1 view at the time of material creation, however the view has to be created
Go to Warehouse Management 2 view

SP Horizontal nav item

anchor	1421126480
name	Warehouse mgmt 2

Warehouse mgmt 2

Section

Column

width	50%

Column

width	50%

Main activities
No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created
Save the material

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Extend the material to all active storage locations

For every packaging creation and extension, the PIR and Source List should be requested within the same request.

Creation of ZBOM- Phantom

Requester should provide us with correct Description and Plant where material should be created.

2 types of ZBOM:

Packaging Kits (BUOM EA - Division WD) → assemble from 2 parts of packaging (combination, not consumed, it is a steps in the process, does not have inventory)
Pre-mixes (BUOM EA - Division provided) → materials that are being used for BOMs

Create the material through MM01 transaction.

Enter Industry Sector and Material type:

Main activities

Key points

Enter Industry Sector

Always choose “Chemical Industry”

Enter Material Type

Always ZBOM for Phantom assemblies

Copy from… Material

Info
Option to copy data from an existing material can be useful in some cases

Select views to be created:

Basic Data 1
Basic Data 2
MRP 1
MRP 2
MRP 3
MRP 4

Fill in Organizational Levels.

Plant: copy from the template

Warning
Sales Organization and Distribution Channel should not be filled

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Copy from template

Material Group

Default 0450

Division

Copy from the form

Gross Weight

Default 1

Net Weight

Default 1

Weight Unit

Default KG

Go to Basic Data Text tab

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities

Key points

Basic data text

Material long description (copy from the form).

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Note
If the long description is not provided copy the short description

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to MRP 1 view	Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	73631900
name	MRP 1

MRP 1

Section

Column

width	50%

Main activities	Key points
MRP Type	Default PD
MRP Controller	Default P05
Lot size	Default EX
Got to MRP 2 view

Column

width	50%

SP Horizontal nav item

anchor	73631901
name	MRP 2

MRP 2

Section

Column

width	50%

Main activities	Key points
Special procurement	Default 50
Backflush	Default 2
Sched. margin key	Default 000
Go to MRP 3 view

Column

width	50%

SP Horizontal nav item

anchor	73631902
name	MRP 3

MRP 3

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Period Indicator	Default M
Availability check	Default KP
Go to MRP 4 view

Column

width	50%

SP Horizontal nav item

anchor	73631903
name	MRP 4

MRP 4

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Individual/coll.	Default 2
When all data has been entered, save the material by pressing button and exit material creation

Column

width	50%

Panel

borderStyle	solid
title	Keywords

Creation of ZERS - Industrial Supplies

Requests for creation, modification, or extension of ZERS materials should be received directly in Helix using the templates provided below. Please do not accept SharePoint requests for this material type.
Requesters are required to use the templates available at the following link:

Google Drive Live Link

url	https://drive.google.com/drive/u/0/folders/1uod9IvQx6Ro4p9vpA4Ewi817IQZeRw3c

Create the material by creation transaction:

Main

Create the material by creation transaction:

Main activities	Key points
Enter transaction MM01	Full path: Logistics -> Materials Management -> Material Master -> Material -> Create
Enter Industry Sector	Always choose “Chemical Industry”
Enter Material Type	Always ZERS for Industrial Supplies
Copy from… Material	If applicable, make sure to edit the data that differentiates current material from the previous one
Press Enter

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Plant data views
- Purchasing
- Purchase Order Text
- MRP 1
- MRP 2
- MRP 3
- MRP 4
- General Plant Data Storage 1
- General Plant Data Storage 2
- Accounting 1
- Accounting 2

Select views to be created:

Image RemovedImage Added

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"
Use the Composite Materials Naming Conventions file to validate the description.

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Copy from template

Note
The base UOM should be the smallest unit possible. For example, if the material is requested by case, the base UOM should be each and the alternate UOM should be case.

Material Group

Copy from template

Division

Always WA

Go to Basic Data Text tab

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities

Key points

Basic data text

Material long description (copy from the form) - Must be in capital letters!

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Note
If the long description is not provided copy the short description

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Descriptions

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

anchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities	Key points
Enter Alternate Units of Measure conversions	Check the request form
Go to Purchasing tab

Info
If the base UOM is different from the Ordering UOM, there should be an Alternate Unit of Measure mentioned in the ZERS form. Additional conversions can be entered if requested.

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Purchasing Group

Check the request form

Automatic Purchase Order indicator

Always checked

Purchasing value key

Default 0004

GR processing time

Default value at the time of material creation – 1

Note
Plant data administrators will change the field value if necessary

Critical part

Check if material is marked as critical in the form

Go to MRP 1 Purchase Order Text tab

Column

width	50%

Image RemovedImage Added

SP Horizontal nav item

nameanchor	MRP 11005650082
name	Purchase Order Text

Purchase Order Text

Section

Main activities

Key points

Purchase Order Text

(if nothing specific has been provided then copy from Basic Data Text) - Must be in capital letters!

Use Image Addedbutton to add languages. Copy English text to all other languages:

Image Added

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

MRP 1

Go to MRP 2 tab

Section

Column

width	50%

Column

width	50%

Main activities

Key points

MRP Type

Check the request form

Reorder Point

MRP Controller

Lot Size

Maximum stock level

Rounding value

Column

width	50%

Image RemovedImage Added

SP Horizontal nav item

anchor	73631900
name	MRP 1

MRP 1

Section

Column

width	50%

Column

width	50%

Main activities	Key points
MRP Type	Check the request form
Reorder Point
MRP Controller
Lot Size
Maximum stock level
Rounding value
Go to MRP 2 tab

Column

width	50%

Image Added

SP Horizontal nav item

anchor	73631901
name	MRP 2

MRP 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Production storage location	Check the request form
Storage location for External Procurement	Check the request form
Planned Delivery Time	Check the request form
Scheduling Margin key	Default 000
Safety Stock	Check the request form
Go to MRP 3 tab

Column

width	50%

SP Horizontal nav item

anchor	73631902
name	MRP 3

MRP 3

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Availability check

Check the request form

Note
If Stocked – 02 If Not Stocked - KP

Go to MRP 4 tab

Column

width	50%

SP Horizontal nav item

anchor	73631903
name	MRP 4

MRP 4

Section

Column

width	50%

Column

width	50%

Main activities
No info is entered in MRP 4 tab. Nonetheless, the view has to be opened to ensure correct operation of the system.
Go to Plant data / storage 1 tab

Column

width	50%

SP Horizontal nav item

anchor	1958699831
name	Plant data / stor. 1

Plant data / stor. 1

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Unit of issue

This field is not populated upon creation

If there is a request to update unit of issue, it needs to come via Sharepoints and the buyer's approval attached to the workflow.

Note
Purchasing, Inventory Management, and production needs to be involved as the Issue unit should be what is on BOMs.

Storage Bin

Check the request form
If nothing provided always enter NEW ITEM. The plant will later fill the actual bin reference.

Note
10 Characters max.

Physical inventory indicator for cycle counting

Check the request form

Go to Plant data / storage 2 tab

Column

width	50%

SP Horizontal nav item

anchor	1958699830
name	Plant data / stor. 2

Plant data / stor. 2

Section

Column

width	50%

Column

width	50%

Main activities	Key points
Profit Center	Check the request form
Go to Accounting 1 tab

Column

width	50%

SP Horizontal nav item

anchor	1264798086
name	Accounting 1

Accounting 1

Section

Column

width	50%

Column

width	50%

Main activities

Key points

Valuation Class

Default Z120

Price Control

Default V

Price Unit

Default 1000

Moving price

Check the request form → Standard price x 1000

Warning

This a sensitive field, if the information populated is incorrect only few Controllers has access to change it.

Make sure on the decimal notation symbol that was sent (comma or dot)

Go to Accounting 2 tab

Column

width	50%

SP Horizontal nav item

anchor	1264798087
name	Accounting 2

Accounting 2

Section

Column

width	50%

Column

width	50%

creationThe next step is to request the Purchase Info Record and Source List .

Main activities
No info is entered in Accounting 2 tab, nonetheless, the view has to be activated to ensure correct operation of the system.
When all data has been entered, save the material by pressing button and exit material
Warning
creation

Column

width	50%

Accounting 2

SP Horizontal nav item

anchor	399011840
name	Completing the material

Completing the material

Section

Column

width	50%

Column

width	50%

Main activities
The next step is to request the Purchase Info Record and Source List creation.
Add the newly created material number/s and PIR/Source List information in Helix.

Creation

of ZPRC - Commercial Products

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1WP2, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.

Use MM01 transaction and populate:

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	ZPRC
Copy from… Material	Option to copy data from an existing material can be useful in some cases, e.g. if you need to create multiple similar materials
Hit Enter

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Label data (General data view)

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Material name in standard languages provided by Hazcom

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Default KG

Material Group

Default 0451

Old Material number

MSDS reference provided by requester

Lab/Office

Default Z20

Go to Basic Data Text tab

Maintained in standard languages when description does not fit in short text field

Column

width	50%

SP Horizontal nav item

anchor	282218065
name	Basic data text

Basic data text

Section

Column

width	50%

Main activities

Key points

Basic data text

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Note
Maintained in standard languages when description does not fit in short text field.

Go to Classification view

SP Horizontal nav item

anchor	619642874
name	Classification

Classification

Section

Column

width	50%

Main activities

Key points

Class Type

001 Material Class

Class

Default LIP0034040

Go to label view

No data maintained

Save the material

Warning
After the ZPRC creation also create the ZUNB

Column

width	50%

Warning
All changes to ZPRC's for Manufactured Materials should come via Justin Bender or Lisa Wohnlichfrom Plinio Morgonni. Changes to ZPRC should NOT come through SharePoint.

Creation of ZUNB - Stocked and non-valuated materials

The purpose of ZUNB materials is to support the Solstice EHS Project interim phase. It provides a ZPRC and material link for all regions of Composite’s site. This type of material is used for label generation.

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select the material type indicated in the request form
Copy from… Material	Option to copy data from an existing material can be useful in some cases(2037990).
Hit Enter

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Puchasing (Plant data)
Quality Management - *Only for Material Group 0451
Label data (Genera data)

Fill in Organizational Levels

Extend to the following plants:

7264 ZZZZ ex 3969 / Négoce IT
7265 ZZZZ ex 3969 / Négoce DE
7266 ZZZZ ex 3969 / Négoce GB
7267 ZZZZ ex 3969 / Négoce FR
8269 ZZZZ ex ZUS4 / Trading USA
8577 ZZZZ ex 7776 / Trading CN

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	1821452685
name	Basic data 1

Basic data 1

Section

Column

width	50%

Main activities

Key points

Material Description

Copy from the ZPRC

Note
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Copy from the ZPRC

Material Group

Copy from the ZPRC

Old Material number

Copy from the ZPRC

Go to Additional Data tab

Column

width	50%

SP Horizontal nav item

anchor	1756999657
name	Descriptions

Basic data text

Section

Column

width	50%

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure view	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Column

width	50%

SP Horizontal nav item

nameanchor	2107646342
name	Units of measure

Units of measure

Section

Column

width	50%

Main activities

Key points

Enter Alternate Units of Measure conversions

Fixed conversions:

1 BJ <-> 1 KG

1 DR <-> 1 KG

1 PL <-> 1 KG

Go to Basic data 2 view

Column

width	50%

SP Horizontal nav item

anchor	630458450
name	Basic data 2

Basic data 2

Section

Column

width	50%

Main activities	Key points
Basic material	Check the Freshdesk Ticket
Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	1993706942
name	Purchasing

Purchasing

Section

Column

width	50%

Main activities
No data has to be maintained in Purchasing view, however the view has to be created
Go to Label Data Quality view

Column

width	50%

SP Horizontal nav item

anchor	1930256964
name	LabelQuality Management

Quality Management

Section

NOTE! Create this view when Material Group is 0451

Label

Section

Label

Templates for Label data:

All available on Material 2028246

Section

Column

width	50%

Main activities

Key Points

Primary Packaging Unit (PPU)

Default DR - Drum

Select the primary packaging unit of measurement

Press the indicated button to "Import" labeling specifications for selected packaging.

Image Removed

Column

width	50%

SP Horizontal nav item

name	Label

Note! Remember to perform the extension for all the six plants:

7264 ZZZZ ex 3969 / Négoce IT
7265 ZZZZ ex 3969 / Négoce DE
7266 ZZZZ ex 3969 / Négoce GB
7267 ZZZZ ex 3969 / Négoce FR
8269 ZZZZ ex ZUS4 / Trading USA
8577 ZZZZ ex 7776 / Trading CN

Column

width	50%

Main activities	Key

Points

Enter the Material #2028246

Press Image Removed

Leave all the material types selected

Press Image Removed

When all data has been entered, save the material by pressing Image Removed button and exit material creation

points
Inspection interval	Copy from the material form If not provided add the same amount of days as shelf life Should be equal to or less than the total shelf, if bigger contact the requester
QM proc. active	Always flagged
QM Control Key	European plants - default REACH Other plants - default 0000 7265 - REACH 7266 - REACH 8269 - 0000 8577 - 0000
Go to Label view

Column

width	50%

Image Removed

Overflow process

Image Added

SP Horizontal nav item

anchor	73174740
name	Label

Label

Section

Column

width	50%

Main activities

Key Points

Primary Packaging Unit (PPU)

Default DR - Drum

Select the primary packaging unit of measurement

Press the indicated button to "Import" labeling specifications for selected packaging.

Templates for Label data:

All available on Material 2028246

Column

width	50%

Image Added

SP Horizontal nav item

anchor	73174740
name	Label

Label

Section

Column

width	50%

Main activities	Key Points
Enter the Material #2028246
Press Image Added
Leave all the material types selected
Press Image Added
When all data has been entered, save the material by pressing Image Added button and exit material creation
Note! Remember to perform the extension for all the four plants: 7265 ZZZZ ex 3969 / Négoce DE 7266 ZZZZ ex 3969 / Négoce GB 8269 ZZZZ ex ZUS4 / Trading USA 8577 ZZZZ ex 7776 / Trading CN

Column

width	50%

Image Added

Overflow process

It is an additional extension with 0A (intercompany) distribution channel to Overflow warehouses for material storage purposes in case the original warehouse for the plant is full.

Applicable to the following plants, but might be requested as additional extension by some other plants and also specified in the Distr Center field in the request form (example: Heanor can request additional extension to 8818).

Those to be setup only when additional Overflow Extension request is received after the completion of the main request by all the teams. However, for plants 8368-7180 Havre de Grace and 8370-7180 Winona, the overflow extension to 8818-7180 First Choice Vineland is a must.

And done as a copy of the Manufacturing plant extension, process below.below.

8364 - 7180 Anaheim
8367 - 7180 Piedmont8350 - 7771 Wrexham
8368 - 7180 Havre de Grace (overflow extension to 8818 - 7180 First Choice Vineland is a must)
8370 - 7180 Winona (overflow extension to 8818 - 7180 First Choice Vineland is a must)
8350 - 7771 Wrexham
8400 - 7771 Heanor (note: it is not possible to share 8802 K&N extension between 8400 Heanor and 8350 Wrexham, since setup is different)

Reference the Overflow document to check the fields to be changed based on the plant.

Source lists should always be requested to create from the plants to Overflow (example from 8350 8368 to 88028818), and additional PIR's will be specified in the request.

Extend the material by creation transaction:

Main activities	Key points
Material	Material number to be extended for overflow warehouse
Industry Sector	Always choose "Chemical Industry"
Material Type
Copy from… Material	Material number to be extended for overflow warehouse

Select views to be created:

Fill in organizational levels:

Main activities	Tips / Best practises	Key points
Plant		As per plant
Storage location		As per plant
Sales organization		As per plant
Distribution channel		As per plant
Warehouse no.		As per plant

No changes on the views, just pass through and open the material for Sales: Sales org. 1, Sales: Sales org. 2.

Press enter and Go to Sales: general/plant view

SP Horizontal nav group

color	#B3D4FF

SP Horizontal nav item

anchor	420926130
name	Sales: general/plant

Sales: general/plant

Section

Column

width	50%

Main activities	Key points
Availability check	As per file
Loading Group	As per file
Profit Center	As per file
Just pass through and open the material for Foreign trade export	No changes on the view
Go to Purchasing view

Column

width	50%

SP Horizontal nav item

anchor	2003975778
name	Purchasing

Purchasing

Section

Column

width	50%

Main activities	Key points
Purchasing Group	As per file
Source List	Always checked
Pass through and go to MRP1	No changes on the view
Go to MRP2 view

Column

width	50%

SP Horizontal nav item

anchor	2375239
name	MRP2

MRP2

Section

Column

width	50%

Main activities	Key points
Procurement type	As per file
Special Procurement	As per file
Prod. Storage location	Blank
Storage location for EP	According to the plant you are extending to, As per file
In-house production	Cleared
Planned deliv. time	Default to 1
Just pass through and open the material for MRP 2 and MRP 3	No changes on the view
Go to plant stor. 1

Column

width	50%

SP Horizontal nav item

anchor	134939339
name	Plant Storage Data 1

Plant Storage Data 1

Section

Column

width	50%

Main activities	Key points
CC phys inv. ind	Blank

Just pass through and open the material for Plant data/stor.2 , Warehouse 1 and 2, Quality man., Accounting and Costing.

Column

width	50%

For the second overflow plant we can copy from the just created extension.

There is no need for SalesOrg and Warehouse views.

Now go through all the views without making any changes,except for MRP2, where Storage loc. For EP should be changed to correspondent plant:

Once you are all through other views without changes, save the material.

After the material is saved, create a request to the PSL Team to make necessary Source lists for:

Shipments from the Main plant to the Overflow plant
Shipments from the Overflow plant back to the Main plant

Material extension

Composite Material extension requests to new plant or sales org should come through Sharepoint.

Note

Extension requests to China sales org/dc’s can be accepted from Catherine Lu - via Service One:

CN41 Composite Materials (7776)
CN36 Composite Materials (7734)
US37 Composite Matls (CN) (7180)** not included in governance
Any other sales org requests - reach out to Lisa Wohnlich for Plinio Morgonni for clarification - all other sales orgs should be requested by other people through SharePoint MDM

To process Catherine Lu's requests:

Product Manager approval is necessary for all materials not manufactured in China plants:

To determine if a material is manufactured in a China plant, look at the plants Procurement type found in view MRP2
If the material is manufactured in China, the procurement type will be set as ''E''
If the Procurement type is not set as E, then the material is not manufactured in China and the Product Line Managers approval is needed to proceed

All requests for material extensions to a China plant should be routed through Rick Marmol Plinio Morgonni and a SharePoint request will be created.

Main activities	Tips/Best practices
Enter transaction MM01	Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) T-code can be entered directly in Command field. T-code can be saved in Favorites
Select Material, Industry Sector, Material Type	Material is the material number that needs to be extended Industry Sector always C Chemical Industry Material Type the same as the material that is being extended Copy from… option can be used, preferably to copy from an existing view of the same material
Select the necessary views for the extension	For sales org extension select sales organization views for all applicable material types Sales Organization views: Sales: Sales Org. Data 1 Sales: Sales Org. Data 2 For plant extension select plant views according to the specific material type To determine which plant view needs to be opened, please see material creation section for each matrial type Plant views: Sales: General/Plant Data Foreign Trade: Export Data Purchasing Foreign Trade: Import Data General Plant Data Storage 1 General Plant Data Storage 2 Warehouse level Warehouse Management 1 Warehouse Management 2 Quality Management
Select Organizational levels	To determine which organizational levels need to be selected, please see material form and material creation section for each matrial type
Save the changes performed	If the plant has other available sales orgs in file, please extend to those as well Note! Don't forget to extend the material to the new plant's storage locations and warehouse according to material type

Note

For Plant extensions, in case Freight group is missing:

Extend the material to the requested plant and as the Freight group, temporarily put the default dummy material freight group from the originating extension;: ZZZZZ
Complete the task in Sharepoint
Leave the ticket open, reach out to Frank Valendo for the correct material freight group and update the extension if required.

Material modification

Manual material modification

Composite Material change requests can come through Sharepoint or Freshdesk.

Please see file to check which should be used for the particular change request - Sharepoint or Freshdesk.

In this file you can also find whether you have to get an approval for the change, as well as the correlated fields.

Main activities	Tips/Best practices
Enter transaction MM02	Full path: Logistics -> Materials Management -> Material master -> Material -> Change T-code can be entered directly in Command field. T-code can be saved in Favorites
Select the view containing the field that needs modification
Select the Organizational Level for which the modification is requested
Make the requsted update	Repeat the modification for all Sales Areas or Plants if applicable
Save the changes performed

Material mass modification

Material master mass modification is performed when a change of a value in the same field(s) for a list of materials needs to be carried out.

Requester should submit a Freskdesk ticket with an attached file indicating the necessary changes.

Note! Mass update requests for all material master information require approval require approval from the CM EDA (Lisa WohnlichPlinio Morgonni) before updates are made. Data Governance Lead should be informed.

Note! Mass update requests for MRP 1-4 view information require Lisa WohnlichPlinio Morgonni's approval and an additional approval from Susan Lloyd Kane, or George Helton, or Andrew Jazwiecki before from Laura Dowling before updates are made.

Main activities	Tips/Best practices
Enter transaction MM17	Full path: Logistics -> Materials Management -> Material master -> Material T-code can be entered directly in Command field. T-code can be saved in Favorites You can exit transaction without saving changes at any time You can export data to a file from this transaction using Print option
Select the Table(s) containing the field(s) that need to be modified
Go to Fields tab
Select the Field(s) that need to be modified	Use search option to easily find the field to be changed. Use technical name of the field in search. You can find out technical name of the field pressing F1 when field is selected and pressing Technical Information button
Press Execute button
Limit selection as much as possible to perform the change only for the materials that need it	Use additional options on the bottom of selection screen to amend selection options or add/remove selection fields if necessary Press Execute button
Press Execute button
Enter new value	New value(s) has to be entered in the designated space above list of materials It is possible to deselect records that do not require change Press 'Perform mass change' button to copy the value to selected materials Press 'Test changes' button to make system check the changes without saving them
Check log of changes performed in Test mode	Green light indicates successful change Yellow light indicates a warning Red light indicates data change is not possible/allowed	Image Removed	Save the changes performed	Check log of changes performed	Mass change of data can be performed also by importing data from file or clipboard	Image Removed

Appendix – List of approved requestors Anchorapproversapprovers

change Yellow light indicates a warning Red light indicates data change is not possible/allowed	Image Added
Save the changes performed	Check log of changes performed
	Mass change of data can be performed also by importing data from file or clipboard	Image Added

Mass changes performed using MM17 is not triggering data transfer to WPX. To solve this issue we have two options.

Use other tools like LSMW, Process Runner or other programs to perform mass changes
Use MM17 as usual, but once the changes are made, manually push the material codes to WPX using the BD10 transaction.

Message type to be used is ZWXMATMAS

Logical system is WPXCLNT400

Image Added

Appendix – List of approved requestors
Anchor
approvers
approvers

Composite Materials Master Data Governance Who's Who - link where you can find the appropriate person for specific roles per site.

Plant

Data Governance Lead

DGL Backup

Anaheim 8364

Rehan Suhrwardy

Nic Donovan

Orange 8361

Rehan Suhrwardy

D’Air 6363

Bruce Gormley

Greenville 8365

Austin Helton

Brianna Hammond

Winona 8370

Danielle Dietermann

Jenna Sand

Kalamazoo 8456

Carrie Replogle

Havre de Grace 8368

John Cahoon

Kenya Eaton

Piedmon 8367 / Rock Hill 8785

Daniel Sykes

Wrexham 8350

Stuart Tudor Jones

Peter Kaye

Oestringen 8347

Nina Kunze

Jose Marin

Fengxian 8628

Rick Marmol

Heanor 8400James TaylorLaura Goddard

Appendix – Warehouse & Storage location
Anchor
storage_location
storage_location

Link to Warehouse and Storage locations

Embedded Google Drive File

docid	1-HMkXntXAAVgvVdLqJLlDUJEKKQTSocpMkRaQJLfTyE

Appendix – Solstice Aero Material Master Views and Fields

Link to Solstice Aero Material Master Views and Fields

Embedded Google Drive File

docid	17ZnIB4pOWSo-BwbEHQaRHM5NXoyDuAT2DQeg-ANtKV0

Appendix – DG indicator updates

Requests can be received from:

Barbara Platt - Barbara.platt@solvayplatt@syensqo.com
Justin Bender - justin.bender@solvay.com

Paul Paetzke -

paul.paetzke@solvay.com

Courtney Michael - courtney.michael@syensqo.com

Check for other materials with the same ZPRC and put the same DG indicator to the newly created material. Then add it in the file for them to verify it is ok or if the ZPRC is new and no other material is available for reference.

Once the DG has been updated, check if the transportation group matches with the DG indicator. If it does not match, update the transportation group according to the DG indicator and add Frank Valendo (frank.valendo@solvay.com) in add Plinio Morgonni in copy of your reply.
Please see example below where the transp. group must be changed due to the DG indicator update:

DG Indicator is GPP (hazard)
Transportation group 0001 - Packed

Note! Transportation label should not be maintained, since this information is stored by the plant

Appendix – SharePoint Workflow Management Tool

Link to the presentation. Please check presentation for detailed information on the tool.

Embedded Google Drive File

docid	1Z_LDNOPO8TzxCYbaOusVU7sAp5Kc5n2JpV8AR8mUgT4

Appendix – List of approvers

ZERS

ZERS - Link

8456 Ken SharpMichael Adler

			ZERS (Materials with Division WA) creation/modification/deletion
Plant			Buyer
8367	7180 Piedmont	US	Kay DrakeStephen Johnson
8456	7180 Kalamazoo	US
8785	7180 Rock Hill	US
8350	7771 Wrexham	GB	Philippa Capstick
8400	7771 Heanor	GB	Philippa Capstick
8361	7180 Orange	US	Michael Enes
8363	7180 Anaheim D'Aircraft	US
8364	7180 Anaheim	US
8365	7180 Greenville, TX	US	Keith Price
8368	7180 Havre De Grace	US	Keith Price
8370	7180 Winona	US	Daniel Corcoran
8347	7772 Oestringen	DE	Steffen SchweickertDominic Grad

Appendix – Material Inactivation

Requests via Fresh Desk Service One ticket from Quality Manager or Data Governance Lead, request request approval from Product Line Manager by material division :

I1 Composites Hot Melt → Greg Kelly
G2 Composite Other → Greg Kelly
I0 Composites Solution → Dan Eskelsen
G3 Adhesives → Shawn Grobe
G4 Fibers and Fabrics → Lisa Wohnlich
G6 Thermoplastics → Lisa Walton

and put Plinio Morgonni in CC.

Before inactivation material should be checked for open items under "Stock overview"

If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.

Level

Inactivation

Global

After Stock is cleared material can be inactivated.

If material has to be inactivated for all plants and sales areas

Set X-plant matl status (Basic data 1 view) to Z0
Set X-distr.chain status (Sales: sales org. 1 view) to:
- 61 (Not Available for Sales) and update the date as requested in the ticket, if not provided use the date of inactivation.
Set Plant-sp.matl status (MRP1 view) to:
- Z0 for each plant (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
Change Description adding *OBS* before name in all languages
Activate Deletion Flag in MM06
Use BD10 tcode to push material master to WPX (msg: ZWXMATMAS / system: WPXCLNT400)

Local

Note! For local inactivation the plant might request the value to be populated in SAP, proceed with the inactivation with the values provided in the ticket

If material has to be inactivated for specific sales areas

Set DChain-spec. status (Sales: sales org. 1 view) to:
- 61 (Not Available for Sales) and update the date as requested in the ticket, if not provided use the date of inactivation.
- 64 (Cancelled) and update the date as requested in the ticket, if not provided use the date of inactivation.

If material has to be inactivated for specific plants

Set Plant-sp.matl status (MRP1 view) to:
- Z0 for each plant that has to be blocked (field is available also in Purchasing, Quality Management and Costing views)
- Z5 for each plant that has to be blocked (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
Activate Deletion Flag in MM06 for the requested plant
Use BD10 tcode to push material master to WPX (msg: ZWXMATMAS / system: WPXCLNT400)

Note! ZPRC (Material group 0450) inactivation needs to be performed by Lisa Wohnlich Plinio Morgonni (Composite Materials) after all the ZMATs are inactivated.

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New Version Current

Key

Table of Contents

OBJECTIVE AND SCOPE

Objective of this Procedure

Scope

Abbreviations

Roles and responsibilities

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of material in RCS

Pre-requisites

Creation of ZMAT - Manufactured Material

Creation of ZMAT - Raw Material

Creation of ZVER - Packaging

Creation of ZBOM- Phantom

Creation of ZERS - Industrial Supplies

Creation

of ZPRC - Commercial Products

Creation of ZUNB - Stocked and non-valuated materials

Overflow process

Overflow process

Material extension

Material modification

Manual material modification

Material mass modification

Appendix – List of approved requestors
Anchor
approvers
approvers

Appendix – Warehouse & Storage location
Anchor
storage_location
storage_location

Appendix – Solstice Aero Material Master Views and Fields

Appendix – DG indicator updates

Appendix – SharePoint Workflow Management Tool

Appendix – List of approvers

ZERS - Link

Appendix – Material Inactivation

Space shortcuts

Page tree

Page History

Versions Compared

Old Version 994

New Version Current

Key

Table of Contents

OBJECTIVE AND SCOPE

Objective of this Procedure

Scope

Abbreviations

Roles and responsibilities

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of material in RCS

Pre-requisites

Creation of ZMAT - Manufactured Material

Creation of ZMAT - Raw Material

Creation of ZVER - Packaging

Creation of ZBOM- Phantom

Creation of ZERS - Industrial Supplies

Creation

of ZPRC - Commercial Products

Creation of ZUNB - Stocked and non-valuated materials

Overflow process

Overflow process

Material extension

Material modification

Manual material modification

Material mass modification

Appendix – List of approved requestors Anchorapproversapprovers

Appendix – Warehouse & Storage location Anchorstorage_locationstorage_location

Appendix – Solstice Aero Material Master Views and Fields

Appendix – DG indicator updates

Appendix – SharePoint Workflow Management Tool

Appendix – List of approvers

ZERS - Link

Appendix – Material Inactivation

Appendix – List of approved requestors
Anchor
approvers
approvers

Appendix – Warehouse & Storage location
Anchor
storage_location
storage_location