Objective/Purpose
This OP explains how to create or extend local views for a Finished Products, Raw material and Packaging requested for Aroma and Silica GBU.
Scope = Worldwide
Prerequisites
- The AODocs form is completed, and received by team via an AODocs notification in Freshdesk
- The PRCOM (ZPRC) code will already exist, or will be created simultaneously.
For creation of PRCOM ask Amel GHERBIA for both GBUs
Responsibilities
GBU end-users = Requester
WW SCH managers = Validator
Lisbon Materials Data Team = Material view creation
Plant Contacts = Plant view creation
Creation of a new BULK/Packed material code
SAP transaction: MM01
Material - blank for new creation
Industry sector - always C
Material Type - always ZMAT for finished/Semi-finished product
Always create by copy from an existing material (same name eg. VANIFOLIA - BOX 10KG)
VIEW SELECTION | New Material FG | Virtual Plant creation (ex 7390) |
Basic Data 1 | X | X |
Basic Data 2 | X | X |
Classification | X | X |
Sales: Org. Data 1 | X | X |
Sales: Org. Data 2 | X | X |
Sales: General/Plant Data | X | X |
Purchasing | X | |
Foreign Trade: Export Data | X | X |
MRP 1, 2, 3, 4 | X | |
Plant / Storage 1 | X | |
Plant / Storage 2 | X | |
Quality Management | X | |
Accounting 1, 2 | X | |
Costing 1, 2 | X | |
Label data | X |
Indicate the Plant to be used and the Sales Org + dist. channel as indicated on the request form, active plant from Copy from material can also be inserted to copy data from Plant and Sales views.
Press ENTER
Mandatory information:
Material code = generated by SAP
Material description = Always in UPPER case, characters like / # () - … are restricted in general.
Base unit of Measure = always KG. Alternative Uom is defined in Additional Data
Material Group = always 0450 for finished/semi finished.
Division = indicated in the reference material. Check in GBU document that it is valid and is linked to existing IECRA.
GenItemCatGroup = NORM
Gross Weight - Ratio of gross weight (net&packing) to net weight. Bulk is always 1. Weight Unit = KG
Net weight = always 1. Weight unit = KG
Matl.GrpPackMatls = the packaging type.
Typically :
0001 Packed in Bulk (Bulk, intermediate/semi-finished)
0005 Packed in Pallet (like Drum, IBC, Bag, box…)
ADDITIONAL DATA
Descriptions
Add the material description for other languages:
EN
PT
PL
JA
KO
ZH
Z9
ES
IT
DE
FR
CS
EL
SK
BG
NL
Where possible, add translations for other languages when indicated on the request form, or in general practice- eg.
EN<->FR…
...METAL DRUM = “FUT METAL”
...PLASTIC DRUM = “FUT PLASTIQUE”
...BULK = “VRAC”
EN<->PT…
...BULK = “GRANEL”
Units of Measure
Drum = DR, IBC/Tote= TE, BAG=BAG, Big Bag = BB
Do not hesitate to use an existing material (same plant, same packaging) and report the same data.
If it is an IBC/TOTE packaging (TE) then no pallet is needed.
Basic Data Text (long text)
Add the material description for all languages:
We should also add the Dutch, Bulgarian, Brazilian and Russian languages.
BASIC DATA 2
1.Basic Material = PRCOM code !Verify!
2.DG indicator :
For SILICA = NO DANGEROUS GOODS
For AROMA = ADD (Z00 (non-hazardous) / GPP (hazardous))
AROMA LIST OF DANGEROUS GOODS:
TRIFLUOROETHANOL
DISTIL.CYCLOPENTANONE
RHODIANTAL ORIGINAL IBCH
IBCH
RHODIAFLOR SIA
RHODIANTAL CANDALUM
ANISOLE
HYDROQUINONE
TBC
VALERONITRILE
CATECHOL
GUAIACOL
VANILLINE EXTRACT - IBC
VANIFOLIA BEAN 39
VANIFOLIA 57
PTZ PRILL = PHENOTHIAZINE PRILL
CVE - VANILLIN EQUIVALENT 100% - IBC
BHA OPTIMOX
3. Tick Environmentally Relevant.
CLASSIFICATION
Class type =023 (Always for both GBUs)
If class 001 is visible then click on “other class type” :
Then you can select type: 023 “BATCH”
Enter
For AROMA Class = 006 “Organique”
For SILICA Class = 002 “SILICA”
SALES: SALES ORG 1
X-distr.chain status = 63.
Validity date = date of creation
Tax data = 1 for all, except FR-LCFR = A
SALES: SALES ORG 2
Acct Assmt Grp Mat = F for standard sales.
If the plant is a virtual TRADING plant, like 7390, then Acct Assmt Grp Mat = T
Item category group = NORM, unless otherwise indicated. Sometimes ZMAN is requested by the user.
SALES: GENERAL/PLANT
Batch management field is ticked always!
Availability check = KP
Trans.Grp = indicated on form, but be sure if it is packed (IBC, drum…) then a packed code is selected.
Take into account hazardous product (if GPP then transport group is 0009 in place of 0001 for example). BE CAREFUL - sometimes the form is not correct.
Loading Grp = 0001 for packed, 0002 for Bulk, for plant 7681 always E235 for food materials VANIFOLIA,
Matl.GrpPack.Matls =as specified in Basic Data 1
Profit-center = specified by requester or here in Profit Center List:
SILICA Profit Centers :
At Silica, Profit Centers are managed by market and company/plant :
Plant code 8007 (CHINA SILICA CHENGYANG) :
7797 - I0011 For TIRE materials (Distribution Channel 21)
7797 - I0378 For CIG materials (all other DC, eg. 1N, 0K, 0I, 0L….)
7797 - I0534 For Packaging, Raw Materials saleable
Plant code 8279 (SILICA GUNSAN KOREA) :
8279 - I0011 For TIRE materials (Distribution Channel 21)
8279 - I0378 For CIG materials (all other DC, eg. 1N, 0K, 0I, 0L….)
8279 - I0534 For Packaging, Raw Materials saleable
Plant code 0087 (ITALIA SILICA LIVORNO) :
8090 - I0011 For TIRE materials (Distribution Channel 21)
8090 - I0378 For CIG materials (all other DC, eg. 1N, 0K, 0I, 0L….)
8090 - I0534 For Packaging, Raw Materials saleable
Plant code 7622 (FRANCE SILICA COLLONGES) :
ZFR3 - I0011 For TIRE materials (Distribution Channel 21)
ZFR3 - I0008 For Oral Care (Distribution Channel 06)
ZFR3 - I0378 For CIG materials (other DC, eg. 1N, 0K, 0I, 0L….)
ZFR3 - I0534 For Packaging, Raw Materials salable
Plant code 8172 (POLAND SILICA WLOCLAVEK) :
6268 - I0011 For TIRE materials (Distribution Channel 21)
6268 - I0378 For CIG materials (all other DC, eg. 1N, 0K, 0I, 0L….)
6268 - I0534 For Packaging, Raw Materials saleable
Plant code US (USA SILICA) :
7424 - I0011 For TIRE materials (Distribution Channel 21)
7424 - I0378 For CIG materials (all other DC, eg. 1N, 0K, 0I, 0L….)
7424 - I0534 For Packaging, Raw Materials saleable
Plant code BR 7528 (SILICA Paulinia) :
7523 - I0011 For TIRE materials (Distribution Channel 21)
7523 - I0378 For CIG materials (all other DC, eg. 1N, 0K, 0I, 0L….)
7523 - I0008 For Oral Care (Distribution Channel 06)
7523 - I0534 For Packaging, Raw Materials saleable
AROMA Profit Centers :
At AROMA GBU, Profit Centers are managed also by market/product and company/plant :
For CPHS products (ANISOLE, CATECHOL, VERATROLE, CPHS, GAIACOL, NASH) : xxxx - I1048
For INHIBITORS products (HQ, CDBC, PTZ, PMP, TBC, PDMB) : xxxx - I1045
For AROMA SOLUTIONS products (RHOVANIL, VANIFOLIA, GUETOL, GOVANIL, RHODIAROME, RHODIANTAL, CYCLOPENTANONE: xxxx - I01046
FOREIGN TRADE EXPORT
The commodity code will be added by GTS automatic update
You must indicate the Country & Region of Origin is the country where the material is sourced.
PURCHASING
- Enter the Purchasing Group
If not provided use this list:
SILICA Purchasing Group :
Plant code 8007 (CHINA SILICA CHENGYANG) :
GAZ SIL QD CY LOGISTIC => For Finish Products Materials
GBH SIL QD CY RAW MAT => For Raw Materials
GIO SIL QD CY TOLLING => ForTolling
GIP SIL QD CY INTER => For Interco
Plant code 8279 (SILICA GUNSAN KOREA) :
EJI SILICA GUN LOGISTI => For Finish Products Materials
EJJ SILICA GUN RAW MAT=> For Raw Materials
EJL SILICA GUN PACKAGI => For Packaging
GWZ SILICA GUN INTERCO => For Interco
Plant code 0087 (ITALIA SILICA LIVORNO) :
FDN RSS LIV Logistica => Finish Products Materials
FDM RSS LIV MP => For Raw Materials saleable
$01 PROV. CENTER EMEA => Packaging Europe
Plant code 7622 (FRANCE SILICA COLLONGES) :
FDJ RSS COL Logistic => Finish Products Materials
FDI RSS COL MP & Emb => For Raw Materials saleable
$01 PROV. CENTER EMEA => Packaging Europe
FDG RSS COL FG For Free samples
FHR RSS COL REAPPRO CC For Interco
Plant code 8172 (POLAND SILICA WLOCLAVEK) :
GTZ SIL WL LOGISTICS => Finish Products Materials
GTX SIL WL RAW MAT => Raw Materials
GUA SIL WL TRADING => Trading
GUB SIL WL INTER/INTRA => For Interco
$01 PROV. CENTER EMEA => Packaging Europe
Plant code US (USA SILICA) :
GTZ SIL WL LOGISTICS => Finish Products Materials
GTX SIL WL RAW MAT => Raw Materials
GUA SIL WL TRADING => Trading
GUB SIL WL INTER/INTRA => For Interco
$01 PROV. CENTER EMEA => Packaging Europe
Plant code BR (Brazil Paulinia) :
FSD BR SILICES/REC => Finish Products Materials
E74 BR MP SILICA => Raw Materials
AROMA Purchasing Group :
For China’s plant : 7897 Zhenjiang, Purchas. Groups :
GGY APF SZC TRADING => Tolling
GGS APF SZC RAW MAT => Raw Materials
GGX APF SZC LOGISTIC => Finish products
GGU APF SZC INTERCO => Interco
GGW APF SZC PKG => Packaging
For US plants :
GFP US INTER/INTRA ARO => US Intero
GXJ US TOLLER/DC AROMA => Tolling US
GFO ORG BR-LOGISTICS => Finish products
GFH ORG BR-PKG => Packaging
GFJ ORG BR-RAW MATLS => Raw Materials
For France St Fons plant :
FGT OSFC PTF EMB => Packaging
FJT OSFC PTF MP STRAT => Raw Materials
FGU OSFC TOLL => Tolling
FFV OSFC Négoce => Trading
FST OSFC LOGISTICS => Finish products
Material Freight Group is a mandatory field only for LATAM and NAM materials creation :
For Aroma please indicate : US155 (FLAVORING COMPOUNDS)
For Silica : US822 (SILICA, O/T SAND, NO)
MRP 1
MRP 2, 3, 4
Nothing to fill, just go trough these fields.
PLANT DATA / STOR 1
Minimum shelf life and total shelf life - as indicated on form, must be in line with the existing same product material codes.
For Aroma : shelf life => depends of the product
For Silica : shelf life => always 730 days
QUALITY MANAGEMENT
Nothing to fill.
ACCOUNTING 1
Add Valuation Class Z150
Add Price Unit 1000
Add Standard price 0,01
ACCOUNTING 2
Nothing to add
COSTING 1
Click on With Qty Structure and Material origin
Add Z1 block in Plant-sp.matl status
COSTING 2
Nothing to add
LABEL DATA
For Packed materials; = Drum, Tote, IBC, Box, Bag… etc.. it is necessary to add the primary packing unit so that the label config can be added if needed.
For AROMA Materials => You DO NOT MANAGE the label view
For SILICA materials :
Procedure
SAP transaction: MM01/MM02
Create or modify the LABEL DATA view :
This data is maintained in the “Label Data” tab in the material master.
When the material is created, by default you indicate the Primary Packaging Unit (except for Bulk materials). So it could be DR(drum,) TE(IBC/Tote), BAG, BB(Big bag).....
Only for SILICA materials, enter these fields
1.Label Category : Z_FREEFORM
Gen Var. : GLM2_SGE01
Copies : 1
2.Label Category : LB_CUST
Copies : 0
For AROMA materials => Transfer the request to Global Data Administrator
MAINTENANCE OF PLANT VIEWS (local contact)
The local plant views - meaning MRP, Forecasting, Scheduling, Plant, Warehouse, Quality, Accounting, Costing - are maintained by specific users in the plant or zone.
After the material is created inform the relevant contacts specific to the plant (See the email template hereafter) Refer to reference file
Example of contact:
Material manufactured in plant 7622-Collonges :
Transfer the AODocs notification (email) to the contacts :
Extension to additional Plant and Sales Organization
Please use the same views for extension as for creation, this way you will not miss any necessary views.
When the material extended to the plant, please send the mail to the plant contacts.
Email template to send;
``Hello,
Material 164721 RM SODIUM SILICATE LIQUID GRADE D has been extended to plant 8279.
Could you please complete your views?
Thank you and kind regards``
MATERIAL DELETION
ACTIVE PRODUCT, blocking a single plant
Ensure that no stock exists at the plant level (Transaction MMBE)
In transaction MM02 you can enter the Z0 block in the field [Plant-sp.matl status] -> it is shared between the following material views:
PURCHASING / MRP1 / COSTING 1
Press SAVE
In transaction MM06 enter the material code and plant code to be blocked
Press ENTER
Flag/Select the plant to be blocked/deleted then Press SAVE
ACTIVE PRODUCT, blocking a single sales view
Transaction MM06
Indicate the material and the specific sales area that is to be blocked.
Press ENTER
Tick the box in Sales organization/distribution channel.
Press SAVE
OBSOLETE PRODUCT [one-time rationalization]
Prerequisite: Requested by Data Steward (Administrator) or WW supply chain.
PRCOM will be blocked and marked for deletion at client level -managed by
Amel GHERBIA.
Finished Material [ZMAT] materials will be blocked and marked for deletion at client level -managed by SBS D&A Team in Lisbon SC.
No stock should exist at ZMAT level nor should any material operations be in progress.
Blocking the ZMAT
BASIC DATA 1
X-plant matl status => Z0
Valid from => date of blocking
ADDITIONAL DATA
Descriptions
The description in all languages will be have *OBS* …
Blocking/deletion of Plant view
If the material is made obsolete at client level then ensure that the Z0 block is added for ALL plant views attached to the material.
For more information about the block see the file “Documentation X-plant matl status.ppt”
MM06 Deletion at client level
enter the material code
Press ENTER
Flag/Select the material to be blocked/deleted then Press SAVE