Once the Buyer has sent the email to share a Contract Workspace, your internal stakeholder will receive an email with a clickable link; there is also the full link in case the browser would not allow HTML content

Overview

Convergence Contract Workspaces allow you to share information with your colleagues as well as collaborating with them on common projects. The functionality described here enables you to share a Contract Workspace with your internal stakeholders, not being Convergence users and not belonging to the Energy or Raw Materials domains. This last point for antitrust reasons.

To achieve that you can :

  • Enable your colleagues to edit your Contract Workspaces so they can work along with you
  • Share private attachments
  • And still use the Chatter to work and collaborate in an efficient and fluid way !

Table of content

As a buyer I want to share my Contract Workspaces with my Internal Stakeholders

Convergence allows you to grant access to your Contract Workspaces to your Internal Stakeholders, who are not yet Convergence users, so they can work along with you.

 


Access to one of your Contract Workspaces you would like to share with its Solvay’s internal stakeholders through the Supplier Management app, Contract Workspaces tab

(https://solvaysrm.my.salesforce.com/a0G/o) 


 

 

 


Once on the selected Contract Workspace, click on the “Grant Access to Contract Database” button

 

 

 

 

 

 

 

 

 

 


 

After doing so, an email template will be displayed

  1. Fill-in the “To:” field with the email address of the internal stakeholder of the contract ; note that it has to be a @solvay.com email address (you can put  several email addresses separated by a “;”)


  2. If needed, adapt the text of the email’s body


  3. At the foot of the template, a section displays the attachments of your Contract Workspace and indicates they are private or not ; if you want to attach it to your email, tick the checkbox “SELECT FILE”


  4. Once you are done, click on the “Send Email Internally” button


N.B. : Sending a private attachment through the email does not mean it will be accessible from Convergence ; to do so the attachment within Convergence should be shared manually through the “Sharing” button of the Attachment Console section

 

 

 


After you have sent the email, you are able to track this activity in the related list “History Activity” of the shared Contract Workspace



 


As an Internal Stakeholder of a contract, I received an email from a buyer

As an Internal Stakeholder of a contract, I received an email from a buyer to grant me access to Convergence. Here is the quick procedure to log in the application.

 

 

Once a Buyer has granted you access to her/his Contract Workspace, you will receive an email with a clickable link.

There is also the full link in case the browser would not allow HTML content so you can copy and paste it.

 

 


Once you have clicked on the link you are redirected to the Convergence “Register Your Mobile Phone”screen.

A phone number can be logged or, if it is not wished, use the “I Don’t Want to Register My Phone” button

 

 

 

 


Once you are done, click on the “Add share” button. The person you selected will be added to the “View Private Files” list of your Contract Workspace with the type “Manual Sharing”

Once your list is up to date you can use the “Go Back” button which will bring you back to your Contract Workspace