All the cost centers updates must be processed through the  Finance Workflow , even if for any specific reason it is requested through other channel (Service One / email), the Data User must open a workflow to register and process the request.

The only exception is to update the "standard hierarchy" of the cost center, when it has more than 1 interval period (valid date fields). In this case it is technically required to process the update manually (the "standard hierarchy" field must be linked with the entire validity period of the cost center).

It's not possible to change the business area field during a fiscal year once there are already postings or planned postings in that fiscal year (business area is only used in PF1).


You can check below an example of a cost center manual update, in this case, change the field "Description":


In order to process a manual update of the cost center description, you must log in English. For other changes you can log in your language but it is highly recommended to always log in English.

 



Start the transaction using the menu path or transaction code 



Change cost center: Initial Screen

Make sure that you are in the right controlling area



Enter the code of the cost center you want to update

and  



Select the period by clicking on 



Enter the validity date of the change and click on 

The "Valid from" must always be the 1 st day of the month

Specifically for the field "Hierarchy area" (node of the Standard Hierarchy), the update can only be done for the full validity period of the cost center

This means that 2 situations can occur:

»If the cost center only has one validity period, it is possible to do this update through the Finance Workflow

»If the cost center has more than one validity period, the update must be done manually through transaction KS02

Same steps described but when you get to the period selection, change the Valid from to the first one chronological listed



Perform the change and s ave the cost center by clicking 

 

 



If you want to update the description in another language, you must log in the language requested