Table of Contents
1. INTRODUCTION
1.1 Objectives and scope of this procedure
1.2 Material groups in scope
1.3 Process step described in this procedure and expected end product
1.4 Abbreviations
2. OPERATING PROCEDURE DESCRIPTION
PO Creation
3. REFERENCES
Electricity Key Points
Water Treatment and Supply Key Points
Commodities PO Creation Flowchart
4. ATTACHMENTS
This Operating Procedure explains how to create a commodities PO i.e. natural gas, electricity, water treatment and water supply by adding a new line item into the fixed PO .
Who uses this document? |
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| What is the nature of the need |
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| What provisioning channel does this document concern? |
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User / PR creator | Approver | LPR/ | PS | Goods | Services | e-catalogue |
| Goods managed in stock | Goods and services – spot buys | Goods on Contract | Services on Contract | Emergency cases | Urgent needs |
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| X | X |
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Applicable to system WP1 (RCS).
| End product : |
Abbr. | Description | Abbr. | Description |
PR | Purchase Requisition | SC | Shopping Cart |
Cocd | Company Code | PtP | Procure to Pay |
AP | Account Payable | PS | Provisioning Specialist |
PO | Purchase Order | GR | Goods Receipt |
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# | Main activities | Key points | Tips / Best practices |
1 | Enter transaction ME23N |
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# | Main activities | Key points | Tips / Best practices |
2 | Click on |
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3 | Key in the PO number |
| For other utilities, please refer to hyperlink: Electricity Key PointsWater Treatment and Supply Key Points |
4 | Click on |
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5 | Click on |
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# | Main activities | Key points | Tips / Best practices |
6 | Click on this area to highlight this row for copying |
| Only 6811 (Water) |
7 | Click on |
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# | Main activities | Key points | Tips / Best practices |
8 | Key in Tax code |
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9 | Key in the details of Short Text, PO Quantity and Delivery Date based on information provided by Purchasing | Gas
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10 | Click on |
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After saving, PS will send the information of PO completed to AP team to post down payment.
# | Main activities | Key points | Tips / Best practices |
1 | Key in the PO number |
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| Key in Tax code |
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| Key in the details of Short Text, PO Quantity, Net price and Delivery Date based on attached file provided by Purchasing |
| Normally net price based on the price of previous month If there is net price changes, Purchasing will inform to PS |
# | Main activities | Key points | Tips / Best practices |
1 | Key in the PO number |
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| Key in Tax code |
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| Key in the details of Short Text, PO Quantity, Net price and Delivery Date based on attached file provided by Purchasing |
| Normally net price based on the price of previous month If there is net price changes, Purchasing will inform to PS |
for adding a new line item
