query : Physical inventory coverage rate 

 

To get BW installed : Business warehouse

 

 

 

The reference for the coverage rate is the BW query physical inventory coverage rate


  1. I open Start menu

  2. I open Analysis for Microsoft Excel in the Start Menu / All program


      3.  In File tab, I select Analysis. Then I click icon open workbook (from SAP NetWeaver)

     

        4. I select the data source BW - Production - WBP


        5.  And I click on Next

        6.  Enter user and password

         7.  Select folders tab and then choose Role in order to select core workbooks

 

         8.  Open the workbook physical inventory         coverage rate (core workbook)


         9.  Press OK

 

         10.  Click on (Analysis tab)

        11.  Enter the data you want to display in the         report. Here is only mandatory the company code. 

 

         12.  Press ok

There are two spreadsheets in the file:

  • one for the FI (Z120 & Z125) 
  • one for other type of materials

 

 

Why the coverage rate is lower than expected ?

  • Answer 1 : The physical inventory is not finished
  • Answer 2 : There is no more quantity of some materials that were in the inventory at last year end
  • Answer 3 : Inventory flag is updated in BW on Saturday

For question related to physical inventory procedure in RCS, please refer to APM training document : 

Warehouses in IM                                   Warehouses in WM

 

 The physical inventory is not finished

 

There are 7 steps in a physical inventory in MM when there is no variance and 10 steps when a recount is needed

Physical inventory creation

MI31 
Inventory count from printingMI21 
Physical stock calculationOut of RCS 

Inventory count entry

MI04counted
Inventory count differences printingMI20 
Inventory count differences validationMI07validated

Results display

MB03 
Inventory recount if neededMI11 
Inventory recount entryMI04counted
Inventory recount differences validationMI07validated
A physical inventory is taken into account in the BW query when the status is validated (step 6 & 10)

 

There is no more quantity of some materials that were in the inventory at last year end 

The reference used by the calculation of the coverage rate is the inventory at the end of the previous year.

It is recommended to count all inventories even if the quantity is equal to zero and follow this procedure :

  • Create the inventory document with MI13 and select "only materials with zero stock". If necessary you can change in the control section to the relevant "MA. no. items/doc"
  • In MI04 (inventory count) click on "set zero count" => All item ZC box will be checked
  • Validate with MI07
  • Create a new inventory document with MI31 and select materials "only materials w/o zero stock" and complete the procedure

 

 

 

 

 

 

 

 

Inventory flag is updated in BW on Saturday

The query reports the coverage rate as of last friday night.

 

 

 

Attach physical inventory report in the Excel template

  1. Choose "insert"
  2. Click on the "object" button
  3. This window will open
  4. Select "Create from file"
  5. Add you file by clicking on "Browse"
  6. Select "Display as icon"
  7. Select OK

 

 

 E-mail of validation from GCCO

  • By September coverage rate in value is above 80% of prior year-end value for the FI, and above 90% for other type of material knowing that each reference is counted every 3 years for manufacturing supplies and every year for all other types of materials.

  • In case of exceptions to the rules defining the physical coverage rate for year end, the FRA publishes last quarter physical inventory planning and require GCCO validation.

  • The validation mail is posted in the Electronic Control Evidence Depository 

 

 

 SBS dashboard - Coverage rate indicator

 

Inventory coverage rates are followed using this indicator in SBS dashboard