Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, singapore, south_korea, thailand, indonesia, new_zeland

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

 

3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 

 



Domain: Finance Data & Reporting



Responsibility area: Ensure consistency of General Ledger master data


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)

 


Scope

3. Remove the icon when not applicable

 

ERP

4. Remove the icon(s) when not applicable

 

Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

 

Forms

7. Insert the links accordingly and change the link text with the OP name

 

Attachments

8. Add the link to attachments or external links



Previous OP << >> Next OP

 

 

1. Objective and Scope

1.1 Objective of this Operation

WHY - Describe the objective of the operation

1.2 Scope

Detail the scope (legal entities, etc.)

2. Definitions

Definitions should be added in the Finance Glossary 

 

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

 Select the level of heading in the "Paragraph" option.

3.1. I receive a request to create a General ledger account at company code level

3.1.1. Step 1 of Task 1

3.1.2. Step 2 of Task 1

...

3.2. I confirm that the request is made by an authorized requester

3.2.1. Step 1 of Task 2

3.2.2. Step 2 of Task 2

3.3. I analyze and validate the information provided in the request

➢    Make sure all mandatory information are filled in the template :

  • Company code
  • G/L account.

NB : if no information on parameters are given, the ones of another view will be replicated, ideally the reference company code (MOCO for PF1 and XEU1 for WP1).

 

➢    Make sure alternative account is given for request concerning the following countries:

  • WP1 : France, Spain
  • PF1   : France, Portugal, Russia.

 

➢    Validate the consistency of the account code and description, with its parameters: VAT, open item management, line items, only posting automatically.

➢    Check that the account is valid for all countries : if the account exists in the reference company (MOCO / XEU1) but is “blocked for posting” in that company, it is because it has a restricted use and can only be used in specific circumstances. Check this use.

➢    Make sure the account can be created for that country. Accounts available for a single country are specified this way :

  • WP1 : a country code of 2 letters is entered in the beginning of the description ; e.g.: IN for India ; CH for China ; BR for Brazil.
  • PF1 : phone country code of 2 digits in the last characters of the account number.

3.4. I record the new General ledger account at company code level

In order to be used by a company, an account must be extended at company code level (= create company view).

➢    Run SAP transaction FSS0.

  • PF1 only : make sure you are working in client 020 of system “ERP Production”.

➢    Enter account and company code.

➢    Use the new account just extended in the reference company as a reference account. Its parameters will be replicated: click on the button “Create with template” (or menu G/L accounts → create with reference account).

➢    Check that the parameters of the new account are suitable.

➢    Enter the alternative account, if applicable for that country.

  • WP1 : if no alternative account applies, enter in this field the new Z001 account number.
  • . Check the appropriate account in other companies for the same country [note : in PF1, for Russia, do not use company 6019 as reference as its alternative accounts differ from the other Russian companies]. 

    -           If the country does not require alternative account, in WP1 only, enter in this field the new COCA account number – leave blank in PF1.

➢    If several similar accounts have to be extended, the account previously extended can be used as the reference one.

➢    Save.

Note for companies 0231 CICC + ZBEA ERP Solvay : each time an account is created / updated / blocked / unblocked for company 0231 SOLVAY CICC in the CICC/PI1, the operation must be replicated / mirrored in company ZBEA Solvay Treasury – BEGAAP in the ERP Solvay.


3.5. I inform the requester about the new General Ledger account creation

3.2.1. Step 1 of Task 2

3.2.2. Step 2 of Task 2



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