Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)


Forms

7. Insert the links accordingly and change the link text with the OP name

BE - 0001 Utilities Costs


Attachments



Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to explain how to post utilities costs of company 0001 and the taxes related to the consumption.

1.2. Scope

This procedure is applicable to company:

  • 0001 - Solvay SA - Corporate Headquarters (SCH)


2. Definitions

See Finance Glossary:

  • Add if necessary


3. Tasks description

3.1. Responsibilities

Responsibilities of Finance Operations team:

  • Post the operations based on Excel Files sent by CAM through Freshdesk ticket on a monthly basis.

Responsibilities of the financial site:

  • Provide the Excel files with all the relevant information in D+1 (Nathalie Van den Bergen).

3.2. I perform the posting

The purpose of these postings, is to distribute (Credit - PK 50) specific costs from PEPTIDES (73058028021), ATMC (SN17400170), RESTAURANT (SN17401130), ARTELIS (SN800RARTE) and KAUTEX (73059000247) to charge (Debit PK 40) specific orders by a variable amount calculated each month: ELECT. (73058010024), EAU VILLE (73058010013), GAZ (73058010019) and EAU DEMINERALISEE (73058010016). The account to use is always 6163000000. 

The taxes are related to the consumptions from PEPTIDES (73058028021) to GAZ (73058010019) and ATMI (SN800RARTE) and Kautex (73059000247) to ELECT. (73058010024). The account to use in this case is 6400104902 (for GAZ) and 6400104901 to ELECT.

  • Copy the entire Excel table sent by Nathalie Van Den Bergen and paste in the Template associated to this procedure, in cell A1 of sheet "Utilities". Delete all values (totals included) except the lines concerning the posting month:




Copy the entire table related to Taxes in the posting template in cell A1 of sheet "taxes". Delete all values (totals included) except the lines concerning the posting month: 


 


The 3 postings will be automatically calculated with accounting scheme as below: 





Check for each operation if the amounts are correct. Go to sheet "Check", the cells below must be "OK". If "OK", upload via ZZF_POSTING_FILE, and attach the file received via Freshdesk to the posting. If "KO", the accounting scheme changed. In this case check the reason of the discrepancy and if necessary post manually. 


 


Example of final postings:

  • Utilities:


  • Taxes:


End of document.