Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

To be filled!

Frequency

5. Remove the icon(s) when not applicable

 

 

 To be confirmed!

References

6. Add the link to SAP transaction(s) (when it exists)


Forms

7. Insert the links accordingly and change the link text with the OP name

IT - Template Services Intrastat 
IT - Template Intrastat Goods 
IT - Errors from Check Intra (Goods) 

Attachments

8. Add the link to attachments or external links

Official Italian website (Intraweb)



To be filled << >> To be filled!



1. Objective and Scope

1.1 Objective of this Operation

The purpose of this document is to complete the Italian monthly declaration for the purchases and sales of Services and Goods performed with vendors and customers that belong to countries in the EU (European Union).
Every transaction with these vendors or customers (in the OP "Traders") must be declared in the Intrastat declaration for Services and Goods.
Concerning the Services for every invoice issued or received from these Traders, there is a Service Code to match and to declare to the Fiscal Authorities. The Service Codes are defined by Italian tax authorities.
RtR BO extracts the Sales and Purchases reports from SAP and complete the excel files extracted with the Service Codes. 
We have to check the accuracy of the data comparing the data coming from the specific Intrastat declaration for Services transactions to the list of purchases and of sales of the period and to the VAT registers. Also has to be indicated some specific parameters useful for the upload in Intraweb of the CN.
Concerning the Goods, Sales and Purchases data has to be retrieved from SAP reports, after the extraction job scheduled at D+6. These reports have to be analyzed by checking the consistency between the FI side (VAT book) and the MM side (PO data); all the differences must be evaluated and the reasons behind them understood.
RtR BO has to perform the upload in Intraweb software for goods and services.
In the end, VAT book and the amount declared in Intraweb must be checked and be consistent, with all deltas justified in a support reconciliation file.
Since all data declared is checked and justified, RtR BO send the declaration to the external study and collect the covers with the official protocol number.

1.2 Scope

This operating procedure (OP) applies to Italian companies that need to fill the Intrastat Services and Goods declaration. Company 0279 doesn't have movements of goods, only services:

  • 0270
  • 0279 (only Intrastat Services)
  • 1425
  • 5711
  • 5835
  • 5894
  • 6070/0005


(for companies 0210, 1083,5916 we perform only the analyze for services and send the excel template to an external consultant - mauriziof@echiappe.it - for him to submit the declaration) 

The declaration retrieved from Intraweb software should be addressed to external consultant until the 24th of the month, for them to submit it afterwards to Fiscal Authorities. The official deadline is the 25th of the month. 
Continue checking Intrastat transactions even for company already merged or closed like 5881 and 0345, they can still have some movements, and confirm it with the VAT book.


2. Definitions

See Finance Glossary:

  • PO
  • FI
  • MM
  • Intraweb
  • VAT


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

 Select the level of heading in the "Paragraph" option.

3.1. Task 1

3.1.1. Step 1 of Task 1

3.1.2. Step 2 of Task 1

...

3.2. Task 2

3.2.1. Step 1 of Task 2

3.2.2. Step 2 of Task 2

...