1. Objective and Scope

1.1 Objective of this Operation

Post of bank movements extracted of the Home Banking Accounts. The movements inclues: payments (Tax, Social Security, Vendors not assign to CICC), Cash Collection (receivables not assign to CICC) and Cash Pooling.

1.2 Scope

This OP is applied for the following companies:

0270: Solvay Chimica Italia

0279: Solvay SA

5835: Solvay Speciality Polymers Italia

6277: Solvay Energy IT

6306: COGEN Spinetta 

6328: COGEN Rosignano

2. Reference Documents

N/A

3. Definitions

(…)

4. Periodicity

Extractions and Postings:

Outside closure: Every Monday, Wednesday and Friday 

Inside closure: from D-4 ill D+1 where all the movements of the month should be posted.

Checks: (to be performed after the Cash pooling)

Inside closure: from D-4 ill D+1 where all the movements of the month should be posted.

5. Procedure

5.1    How to extract bank statement

Connect to web site:

http://www.inbiz.intesasanpaolo.com/scriptFvcv0/vetrinaFVC/#/en/home/home/homeCentral.jsp

User name/CODICE UTENTE: CRYDPHOE

Password: Specialist assigned Link.

Insert your credentials on right upper corner:         

Click on “Current Account”

Select “Number of account entries”.

Choose the respective bank account and the period.

Click on Search.

Extract in excel to update bank reconciliation and in case of need the pdf.

5.2    Cash Pooling

5.2.1   Extraction from Homebanking

From Inbiz Website we are able to extract specific TXT file for automatic postings of cash pooling, commissions and bank guarantee (fideiussioni)

Click on new flows download:

Insert the company: SOLVAY CHIMICA ITALIA SPA - 70671 ( ONLY WITH THIS CODE IS CORRECT)

Insert the date from when you want to extract the movements.

Download and save it.

5.2.2   Upload of cash pooling on SAP

Cash pooling movements are posted in automatic way using the SAP Transaction below:

Z1F_IT_ZIFRIPBA_SPI  

Run transaction and call variant *0270* as below:

And choose the correct one:

Automatically, the variant will fill all the fields as shown:

Note: copy the output file name. It will be need in next transaction.

Run transaction and select the file extracted previous on Inbiz Homebanking.

The output will be:

After, go to transaction Z1F_IT_ZIFMI004 

Z1F_IT_ZIFMI004

Enter transaction, paste the “output file name” copied on previous transaction and run:

SM35

Afterwards, go to transaction SM35, select the session name “MICxxxxBCA”, where the xxxx is the company code.

Tip: if possible run in foreground to control if the amounts are the ones in the bank statement.

As mentioned before, all movements of cash pooling, commissions and bank guarantee (fideiussioni) will be booked.

5.2.2.1    Cash Pooling

This transaction is replicating, with opposite sign, all movements in Open items in bank account 

(50xxxEURxx) and post it a G0 document with this scheme:

50 or 40          50xxxEURxx (bank account)

40 or 50          591eurXXX( company code )

5.2.2.2  COMMISSIONS

As cash pooling, the posting made by the system will post with opposite sign the open items registered in bank account with a G0 document type:

50        50xxxEURxxx

40        6590900000

List of cost centers to use:

. 0270 - XR800CPFIN

. 0279 - YU88000001

. 5835 - B780008045

. 6277 - 4XDGF

. 6306 - 4UFGF00001

. 6328 - 5G32326900

Note: could happen that for some companies, the system gives an error message for wrong tax code L8. For solve this, change the existing one to UQ.

 5.2.2.3 BANK GUARANTEE (FIDEIUSSIONI)

As the previous one, bank guarantee will also be post with opposite sign as shown on bank statement with G0 document type.

How to recognize a bank guarantee in your statements?

Is in the fifth column with the code "ZP - Commissioni e Spese su fideiussioni" as below:

To know in which company to input the guarantee, there is in the bank description a number with 6 digits to help us.

With this number, go to the database of “Bank guarantees” and the information will be available.

https://docs.google.com/spreadsheets/d/1ESLU0Sx49NTpfRpu-1qC7gu7XRghj5BR2uOTuP3jL5g/edit#gid=293206722

Note: If the bank guarantee isn’t on the database, please request to FtO and afterwards include it on the file.

Or

50        50xxxEUR20

40   7590000000 (if it’s external company)

In this case, we need afterwards to create (in most of the cases) a CROCO invoice.

After, there is the need to create a SW document (Croco invoice) to reflect the amount in the other company.

Exception: in case of an order as below, a SW document doesn’t has to be made.

5.3    Issues handling

It can happen that the description of the movement is not recognized by the database because the description is absent. In this case you can follow one of the following step:

-Using SAP transaction FBL3N and checking the Bank G/L Account (50XXXEURXX), look at all the bank movements of the previous year, to check if there is a movement containing the same description.

- Using SAP transaction FBL3N, look at all the bank movements of the previous year, to check if there is a movement with the same amount.

Or, if reading the description you realize that the movement is the payment of a vendor,

- Using SAP transaction FBL1N, check if a vendor with the same name is existing and if the related open item is present.

Or, if reading the description you realize that the movement is the cash collection of a customer,

- Using SAP transaction FBL5N, check if a vendor with the same name is existing and if the related open item is present.

If you are not able to find any other movement that, in one way or another is related to an old posting, copy the line in the Google document, so that the locals may inform which the correct account to be use.

For F24 movements, use file “Posting banche 24”(see Appendix). Go to the home banking Intesa for detail. For each company there’s a sheet.

In the sheet there’s several code or a group of codes (found in the home banking) that will be link to an account (for new codes contact local).

In the end check if the posting key reflects the movement made in the bank.

IMPORTO DEBITO-50

IMPORTO CREDITO - 40

5.4    Checks

In the end of the month and after the posting of the cash poolings, all the accounts must be balanced.

1)     In FBL3N, choose the account related to the bank account and check if its balanced. If not, find the reason for the unbalanced.

On D+2, if some movements aren’t done for missing feedback from locals, post the remaining movements on account 2740000000.

Once a week sent an information email (for all companies) to the locals, with the doubts, provide by company the number of doubts.

2)     Monthly check: check whether balance in SAP is matching with the bank statement. Fill in this ----

6. Bank reconciliations

Follow instruction in the template

BANK_RECONCILIATIONS PROCEDURE (see appendix)

7. Appendix

1.

http://www.inbiz.intesasanpaolo.com/scriptFvcv0/vetrinaFVC/

2. https://docs.google.com/spreadsheets/d/1bgPTr8XTTnpcLsFH0LcW3rQcMhGCg7Nvhweptxi07WU/edit#gid=223393986

3.

https://docs.google.com/spreadsheets/d/1ESLU0Sx49NTpfRpu-1qC7gu7XRghj5BR2uOTuP3jL5g/edit

4. https://drive.google.com/drive/folders/0BzmklZrKf4lTQmhJTDh5cjdHTUE

5. https://docs.google.com/spreadsheets/d/1ESLU0Sx49NTpfRpu-1qC7gu7XRghj5BR2uOTuP3jL5g/edit#gid=293206722

End of document