Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: NA


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)

S_ALR_87013611


Forms

7. Insert the links accordingly and change the link text with the OP name


Attachments



Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this check is the identification of the “utilities” cost centers with posted values without planning values, because all utility CCs are considered as variable costs (CP) and when they have posted values without planning values they become fixed costs.

1.2. Scope

This procedure applies to company 7523.


2. Definitions

See Finance Glossary:


3. Tasks description

3.1. I verify that there is no error

Go to transaction S_ALR_87013611 and input the variant 7523_PLAN_ACT that will fill the following fields:

  • Controlling area: Z025
  • Fiscal Year: Current year
  • From Period: Current period
  • To Period: Current period
  • Plan Version: 0
  • Cost Center Group: Z025_CPCHK

Execute 



After execution the report should be as the print following:



Open the report by cost center:



Select the first one of them by double clicking.



Check each cost element, if there is value in the column "Actual costs"  there must be some value in column “Plan Costs”.


3.2. I perform the change if necessary

If there is any empty field on column “Plan Costs” (where in the same cost element there is any amount in column “Act Cost”) follow the instructions below:

Go to transaction KP06 with the Layout Z-101 and fill with:

  • Version: 0
  • From period: previous month
  • From Period: last month of the year
  • Fiscal Year: Current year
  • Cost Center: The specific cost center that must be updated
  • Activity Type: *
  • Cost element: *
  • Currency: BRL

Then click on Overview screen 

Then you should copy the activity type from column  that already exist in the lines above and repeat to new entry.


After that you should insert the cost element in the column Cost Element


Then fill the column Plan variable Costs with the number of months left until the last month of the current year.

Example: if the month you are updating is May, then from May to December it is 8 months. So you should fill "8" in that column)


After that you should save the changes made by clicking in the button 

3.3. I verify the changes I had made

To check if the changes were done properly you should run the transaction S_ALR_87013611 with the variant 7523_PLAN_ACT and find the specific cost center and check if now the column Actual Cost and Plan Costs has values.

You should do those steps 3.1 and 3.2 for each cost center who need to be updated.

End of document.