Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

WP2


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)

SM37; SCMA; KKAO; KOC4; ZWFAI052; ZWFA76; ZWFA78; ZWFAA07


Forms

7. Insert the links accordingly and change the link text with the OP name

WIP Template

Attachments

 

 

Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The objective of this procedure is to identify the entries to be done for work in process. An analysis is done between the KKAO and KOC4 reports and from there we have the necessary information to book the accruals.

1.2. Scope

This procedure applies to company 7424 and is performed at D+1 with an exception for plant 0242 that is performed in D+2.

 

2. Definitions

See Finance Glossary:


3. Tasks description

3.1. I extract the KKAO report

Enter in the transaction SM37 and insert the variant SCMA_Z028_VARI

  • the user name should be " * " and the date should be the D+1 or the date that the program run

         


You can find the variant on NAM schedule:

  • Enter in the SCMA/Z_R2R NA1, search for CO: Production folder

         


Double click in Spool list. In the next screen a double click in Spool, and then double click in Type. 

         

         


To see all the information, click in Settings... and insert 99999999 in to page.

         


Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KKAO (except the titles).

         

3.2. I extract the KOC4 report

There are two ways to extract the information of KOC4:

3.2.1. Option 1

Enter in the SCMA/Z_R2R NA1, double click in the program Check the balance on process orders that has already run and open the spool.

         


To see all the information, click in Settings and insert 99999999 in to page.

         


Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KOC4 (except the titles)

         

3.2.2. Option 2

Enter in the transaction KOC4 using the same variant as the program uses to run automatically (SCMA_7424_PPO). Save the extraction in the excel file.

         

 

After saving the information in an excel file, exclude all the columns in blank, make a filter in the Total act. costs taking all the Zero items and exclude them. Copy and past all the information in the table KOC4 (except the titles).


3.3. I analyse the data

In the table Check, there is a summary of KKAO and KOC4 reports and a comparison of these reports will be shown in the box Check. 

               


If both reports have the same balance for the same plant, the values are okay and the information will be automatically populated in the table Posting file to be posted. If the balances are different, the line for that plant will be filled in red. 
Therefore, it is needed to investigate what is the best Profit Center to be used to post the difference. If the difference is only partial, the Profit Center included manually will be used only for the difference, and the other information will be filled using the KKAO report.


 E.g.: Taking the plant 8081 as example, there is a difference of $ 52k, which is shown in red. The Profit Center was included manually and it was filled automatically in the Posting file. 

         

 

The other values and Profit Centers came from the KKAO report, and the total of the posting is the same value as the KOC4 report.

Inform the date and the case:

         


3.4. I perform the final check

Before sending the e-mail, check the balance of the orders using the transaction KOC4 and the variant contained in the SCMA (SCMA_7424_PPO). If all the plants are balanced, the procedure was performed correctly. Using the case opened in Freshdesk, send the document numbers and this file to the same list used to send the Costing Run. 
If there is any balance, it is needed to check what happened and correct it.


3.5. I update the data

It is very important to update the assignments periodically. Enter in the transaction ZWFAI052, use the variant Z028-REFER to extract the report and save it as excel file. Just copy and paste to tab Assignment the data related to the Controlling area, Profit Center, Description of the Profit Center, Respective plant, FC Market and FC Market Description.



3.6. I run WIP manually, if needed 

1. Open MMRV period

2. Enter on transaction ZWFA76 to calculate the process order variance (variant: SCMA_7424_KKS1)

3. Enter on transaction  ZWFA78  to do the settlement of the PP orders (variant: SCMA_7424_PPOR)

4. Enter on transaction KOC4 to check the process order balance (variant: SCMA_7424_PPO)

5. Close MMRV period

6. Enter on transaction ZWFAA07 to calculate the WIP amounts (variant: SCMA_Z028_VARI)

3.7. I send the file and document

The file and the documents should be sent to the SU Management Accounting Curitiba Leader and all controllers.


End of document.

 


Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

WP2


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)

SM37; SCMA; KKAO; KOC4; ZWFAI052; ZWFA76; ZWFA78; ZWFAA07


Forms

7. Insert the links accordingly and change the link text with the OP name

WIP Template

Attachments

 

 

Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The objective of this procedure is to identify the entries to be done for work in process. An analysis is done between the KKAO and KOC4 reports and from there we have the necessary information to book the accruals.

1.2. Scope

This procedure applies to company 7424 and is performed at D+1.

 

2. Definitions

See Finance Glossary:


3. Tasks description

3.1. I extract the KKAO report

Enter in the transaction SM37 and insert the variant SCMA_Z028_VARI

  • the user name should be " * " and the date should be the D+1 or the date that the program run

         


You can find the variant on NAM schedule:

  • Enter in the SCMA/Z_R2R NA1, search for CO: Production folder

         


Double click in Spool list. In the next screen a double click in Spool, and then double click in Type. 

         

         


To see all the information, click in Settings... and insert 99999999 in to page.

         


Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KKAO (except the titles).

         

3.2. I extract the KOC4 report

There are two ways to extract the information of KOC4:

3.2.1. Option 1

Enter in the SCMA/Z_R2R NA1, double click in the program Check the balance on process orders that has already run and open the spool.

         


To see all the information, click in Settings and insert 99999999 in to page.

         


Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KOC4 (except the titles)

         

3.2.2. Option 2

Enter in the transaction KOC4 using the same variant as the program uses to run automatically (SCMA_7424_PPO). Save the extraction in the excel file.

         

 

After saving the information in an excel file, exclude all the columns in blank, make a filter in the Total act. costs taking all the Zero items and exclude them. Copy and past all the information in the table KOC4 (except the titles).


3.3. I analyse the data

In the table Check, there is a summary of KKAO and KOC4 reports and a comparison of these reports will be shown in the box Check. 

               


If both reports have the same balance for the same plant, the values are okay and the information will be automatically populated in the table Posting file to be posted. If the balances are different, the line for that plant will be filled in red. 
Therefore, it is needed to investigate what is the best Profit Center to be used to post the difference. If the difference is only partial, the Profit Center included manually will be used only for the difference, and the other information will be filled using the KKAO report.


 E.g.: Taking the plant 8081 as example, there is a difference of $ 52k, which is shown in red. The Profit Center was included manually and it was filled automatically in the Posting file. 

         

 

The other values and Profit Centers came from the KKAO report, and the total of the posting is the same value as the KOC4 report.

Inform the date and the case:

         


3.4. I perform the final check

Before sending the e-mail, check the balance of the orders using the transaction KOC4 and the variant contained in the SCMA (SCMA_7424_PPO). If all the plants are balanced, the procedure was performed correctly. Using the case opened in Freshdesk, send the document numbers and this file to the same list used to send the Costing Run. 
If there is any balance, it is needed to check what happened and correct it.


3.5. I update the data

It is very important to update the assignments periodically. Enter in the transaction ZWFAI052, use the variant Z028-REFER to extract the report and save it as excel file. Just copy and paste to tab Assignment the data related to the Controlling area, Profit Center, Description of the Profit Center, Respective plant, FC Market and FC Market Description.



3.6. I run WIP manually, if needed 

1. Open MMRV period

2. Enter on transaction ZWFA76 to calculate the process order variance (variant: SCMA_7424_KKS1)

3. Enter on transaction  ZWFA78  to do the settlement of the PP orders (variant: SCMA_7424_PPOR)

4. Enter on transaction KOC4 to check the process order balance (variant: SCMA_7424_PPO)

5. Close MMRV period

6. Enter on transaction ZWFAA07 to calculate the WIP amounts (variant: SCMA_Z028_VARI)

3.7. I send the file and document

The file and the documents should be sent to the SU Management Accounting Curitiba Leader and all controllers.


End of document.