Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)

FBL3N, KB15N, KO88, F-03


Forms

7. Insert the links accordingly and change the link text with the OP name

Saving Plan - 401K - Template


Attachments



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1. Objective and Scope

1.1. Objective of this Operation

The aim of this OP is to provide an operational guide to reconcile account 2456003101 and transfer the Saving Plan’s amount paid by 4045 to others US companies.

1.2. Scope

This procedure is applicable only for company 4045 - Solvay America, Inc., Houston, TX.

2. Definitions

See Finance Glossary:

3. Tasks description

3.1. Responsibilities

Retirement & Compensation Responsibilities: 

  • Retirement & Compensation Team will send weekly reports that indicate the amounts 4045 must bill other companies.
    Those reports contain the cash log per company and per wage type (payroll code for each type of expense).

SBS Responsibilities:

  • SBS - Finance Operations Team must perform the reconciliation between the amounts recorded in the account and the reports sent by FO Retirement & Compensation Team. After that, proceed with the necessary entries that will be indicated below.

3.2. Periodicity

It’s done monthly, and must be posted until D-2.

3.3. I retrieve and upload the data

3.3.1. I retrieve the data


Extract from SAP the open items of account 2456003101 using the transaction FBL3N of closing month and do a subtotal by Type as below: 


Open the file Saving Plan - 401K - Template, go to table "Resume" paste the SAP screenshot and filled as below:

Copy the cash logs sent by ticket per FO Retirement & Compensation Team to Saving Plan - 401K - Template and named the tab accordingly with the Ticket Number, as below:

Ticket:

Saving Plan - 401K - Template:


Go to table "Worksheet" and updated the columns as the report sent by FO Retirement & Compensation Team with the "Wire Total" amount:



3.3.2. I perform the posting entry data

Using table "KB15N", perform the posting on transaction KB15N as below:

3.3.3. I run SAP transaction Z1F_CRC_DATA_ENRICH  

Check if there is errors on the invoice creation using transaction Z1F_CRC_DATA_ENRICH

Select the line and click in Log

This Log will inform if there is any error in the billing creation.

If you have Zero errors you can go ahead to the next step.


3.3.4. I run SAP transaction Z1V_CRC_BILLING 

Create invoices using Z1V_CRC_BILLING and filled as below:

Run the transaction and the billing number will be generated.


3.3.5 I settle the order

After generate the billings, you must settle order 210658002080 to clear G/L 2456003101.

Using transaction KO88, fill as below:

  • 'Order' with 210658002080, 
  • 'Settlement period' and 'Fiscal Year' accordingly with closing period, 
  • 'Processing type' as 'Automatic'
  • Uncheck the box 'Test Run'. 

And Run (F8).



3.3.6 I clear G/L2456003101

After order was settled, use transaction F-03 to clear G/L 2456003101, as below:

Verify if the amount is zero and save.


3.3.7. I inform CAM and Controller

Send the invoices generated to CAM and Controller in accordance with company code invoiced.


End of document.