Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, korea, thailand

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

 

3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 

 



Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)

 

 


Scope

3. Remove the icon when not applicable

 

ERP

4. Remove the icon(s) when not applicable

  

Frequency

5. Remove the icon(s) when not applicable

    

References

6. Add the link to SAP transaction(s) (when it exists)

 

Forms

7. Insert the links accordingly and change the link text with the OP name

 

Attachments

Google Drive / IT LIBRO GIORNALE

 


Previous OP << >> Next OP

 

 

1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to explain how to retrieve from SAP the Journal entries book, known by Libro Giornale, one of the accounting books required by Italian law. It contains the records of all the accounting movements of a company. 

The objective is to prepare and check consistency of the data to print for each company. The information is sent via PDF to be uploaded by CAM in an electronic archive.

1.2. Scope

This procedure applies to the following Italian companies:

Company Code

Company Name

270

SOLVAY CHIMICA (IT)

279

SOLVAY (IT)

5835

SOLVAY SPOL IT

6277

SOLVAY ENERGY S IT

6306

COGEN SPINETTA

6328

COGEN ROSIGNANO

8090

SOLVAY SOLUTIONS IT

 

2. Definitions

See Finance Glossary:

  

3. Tasks description

3.1. Periodicity

The procedure can only be started when we have the confirmation that the closing of the year is finalized. This means that for months of December and January it can only be done after the procedure Diversi a Diversi is done.

3.2. I retrieve from SAP the Libro Giornale

 Run transaction Z1F_IT_ZIBELJ11 with the following variants:

Company CodeCompany Name Variant 
 0270SOLVAY CHIMICA (IT)

0279

SOLVAY (IT)

0279-LIBRO GIO

5835

SOLVAY SPOL IT

5835-LIBRO GIO

6277

SOLVAY ENERGY S IT

6277-LIBRO GIO

6306

COGEN SPINETTA

6306-LIBRO GIO

6328

COGEN ROSIGNANO

 

8090

SOLVAY SOLUTIONS IT

----


Confirm that the fields indicated are updated with:

  • Fiscal Year, current year
  • Posting date, previous period
  • Year of Print, current year
  • NEW DOCUMENT JOURNAL is selected
  • Test is selected



 

Execute the transaction in test mode and ensure the following checks:

  • On the third page of the monthly report we need to check if the carry-over balance is correct (should be the same as previous period with the exception of January):

 If in January:

In February the report need to be be:


  • Last numbering page of the month and the first page of the following month should be sequential (with the exception of January):

If in January:

In February the report needs to be:


  • The numbering of the report must be sequential:


  • Penultimate page of the report should evidence the balance of the report:

 

If all checks are consistent, go back and unselect the test mode and run the transaction in background.

As a second step, go to SM37 and make a quick check on the spool to ensure the numbering. Note that, if you run the transaction in real mode and the pages are not correct, we have to request IS to reset the pages for the month.

Depending of the company we can have more than 500 pages to be printed. As the electronic archive accepts only 500 pages we have to create as many pdf as necessary (500 by 500 pages).

To facilitate name of the files like exemplified CCCC_LIBGIO_XXXX_YY_ZZ where:

  • CCCC – Company Code
  • XXXX – Year
  • YY – Month
  • ZZ – pdf file number (01,02,03….)

 

Archive the documents in Google Drive / IT LIBRO GIORNALE.

And inform CAM/CAD that the process is completed.

Note:

  1. December can only be done after the procedure Diversi a Diversi for previous year is finished.

  2. After December is done, sent a fast connect to request to update tables for program ZIBELJ10.

 

End of document.