Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":

        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance


      • E.g. 2: France Operation in Financial Accounting:

        • Labels to be used: country_accounting, france, financial_accounting

          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 



Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

KOK5; KSU2; KSU5; KB15N; KB21N; KB31N; KSS2; KSII; KBK6; KKS1; FB01; CON2; CO88; SM37; ZWPP40A; S_ALR_87013611


Forms

7. Insert the links accordingly and change the link text with the OP nam

TH - 0366 TPT Allocation from Technical Cost Center to Material

Cost Closing


add templates to Aodocs library - Forms and link them here


Attachments

8. Add the link to attachments or external links



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1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to carry out of the essential transaction in the frame of production costing which is used in Korea companies (WP1). The procedure includes descriptions and some advises of checks.

1.2. Scope

This procedure applies to companies:

  • 6746 Solvay Silica Korea Co Ltd, Incheon
  • 7525 Solvay Chemicals Korea Co. Ltd, Seoul


2. Definitions

See Finance Glossary:


3. Tasks description

3.1. I run SAP transaction KOK5 - Master data list for orders

3.1.1. For company 6746 only

  • Go to T-code ZWPP40A.

  • Click on Select variant ‘7605 Adjust’.

  • Enter posting date from beginning to end of closing month.

  • Click  .

Is used to create process order group for assessment cycle by download report max of order of each material from transaction ZWPP40A.


 
  • Export the information to excel file then pivot max of order of each material.
  • Post all orders by separating semi product (200) and finished product (300).

 

  • Go to T-code KAKO.
  • Select variant ‘7605-WC’.
  • Click.

  • Fill in all orders for either semi product or finished product by click on  .

 


  • Paste all orders by click on  and click.
  • Then back and execute.


  • Select all order.
  • Go to ‘Extras’ then ‘Create order group’.


  • Name order group by following plant, year, month and define semi product or finished product (SE is semi product, FE is finished product).
  • Then click on.


Repeat steps all over again for finished product.

3.2. I run SAP transaction KSU2 - change actual assessment cycle

For 6746 and 7525

Is used to change an assessment cycle that has been previously created.

  • Enter Cycle for Solvay Silica Korea is ‘7605CO’

          Cycle for Solvay Chemicals Korea is ‘7603CO’

  • Enter start date in beginning of the year.
  • Press ‘Enter’.

3.2.1. For company 6746

  • Click on.
  • Choose either ‘RSK-WF-DEP’ or ‘RSK-WC-DEP’ but need to do both:
    • RSK-WF-DEP is for semi product
    • RSK-WC-DEP is for finished product
  • Then double click on the name that is chosen.

  • Go to tap ‘Sender/Receivers’.
  • Enter order group’s name semi product or finished product depends on was chosen on the previous step.
  • Order number can be checked by double click on order group’s name   .


Repeat steps all over again ‘RSK-WF-DEP’ or ‘RSK-WC-DEP’ that has not been done.

3.2.2. For company 7525


  • Click on.
  • There are four segments that receive order need to be changed, double click on each segment to change receiver order.


  • Go to tab ‘Segment Header’.
  • Make sure that fixed percentages is chosen in receiver rule.


  • Go to tab ‘Senders/Receivers’.
  • Change from old order to new order which will be given by site controller.


  • Go to tab ‘Receiver Tracing Factor’.
  • Make sure that the portion/percent is always 100%.
  • Then click on  back to step select segment and repeat these steps all over again for the rest of segments.

3.3. I run SAP transaction KB31N - enter statistical key figures

3.3.1. For company 6746 only

Statistical key figures are used to characterize cost centers, activity types for internal allocations, such as Distribution and Assessment. 

The information of Statistical Key Figures is coming from Site Controller.


  • Click on ‘Ref.Doc.’
  • Enter posting date by fill in previous month of posting.
  • Enter user name who create on previous month.
  • Click on.

 


  • Enter document date to the end of closing month.
  • Enter posting date to the end of month.
  • Enter document text.
  • Enter receiver cost center, total quantity that receive from Site Controller (on below slide).
  • Click on.


The Information to input that receive from Site Controller .

  • Go to sheet ‘step 3 (Pivot Table).
  • Enter statistical key figure to KB31N (on above slide).

3.4. I run the SAP transaction KB21N - enter direct activity allocation

3.4.1. For company 6746

  • Enter document date to end of the month.
  • Enter posting date to end of the month.
  • Enter document text.
  • Fill in Send. CCtr/ SAtyTyp/ Rec. Order/ Total Quantity by information that receiver from Site Controller (in below slide).



  • The Information that receive from Site Controller.
  • Go to sheet ‘step 10 (Pivot Table).
  • Filter column SEND.CCT/ ACT.TYPE/ RE.ORDER/ Q’TY.

    by remove ‘PACK2 and zero quantity’.

    Post all the rests that is filter in KB21N (in above slide.

3.4.2. For company 7525


Activity quantity variance report will be provided by site controller.

  • Enter end of month for document and posting date.
  • Enter document text.
  • Fill in all information from excel (Send. CCtr, Aty Typ, Rec. CCtr and Total Quantity).
  • Then click.

3.5. I run SAP transaction S_ALR_87013611 - cost center - actual / plan / variance: selection


  • Enter Controlling area ‘Z026’.
  • Enter fiscal year.
  • Enter from period as the closing month.
  • Enter to period as the closing month.
  • Enter cost center group ‘7605 for Solvay Silica Korea’

      ‘7603 for Solvay Chemicals Korea’.

  • Click on.



  • Compare activity quantity between T-code S_ALR_87013611 and excel file name ‘Activity Q’ty Adjustment’ sheet step3.

3.6. I run SAP transaction KSU5 - execute actual assessment for companies

This transaction is used to allocate actual costs within a cost center during the accounting period to receiver cost centers according to user-defined distribution rules.

3.6.1. For company 6746


  • Enter period by enter closing period only.
  • Fiscal year.
  • Cycle is ‘7605CO’.

3.6.2. For company 7525

  • Enter closing month and fiscal year.
  • Mark only ‘Detail Lists’.
  • Enter cycle ‘7603CO’ for Solvay Chemicals Korea, start date is always beginning of the year.
  • Then execute.

 

  • Make sure that there is no error occurred during cost allocation.
  • If there is error occurred, contact front office to correct it.
  • Although processing completed with warnings, the transaction is still completely done.
  • Then execute cost center report S_ALR_87013611, all the indirect cost center balance supposed to be 0.

3.7. I run AP transaction KB15N - manual cost allocation

3.7.1. For company 7525 only

Labor allocation file will be provided by site controller

  • Enter end of month for document and posting date.
  • Enter document text.
  • Fill in all information from excel (Send CCrr, Cost Elem., Amount, Crcy, Rec Cctr and text).
  • Then click.

3.8. I run the SAP transaction FB01 - post document

3.8.1. For company 7525 only

Use for general financial postings which Solvay Chemicals Korea use to post shared service. The document type will determine the type of financial posting, for example a general ledger posting or vendor invoice. Posting keys will determine whether a general ledger or sub ledger account is posted to. 

  • Enter end of month for document and posting date.
  • Enter ‘SB’ for document type.
  • Enter company code and currency.
  • Enter reference and document header text.
  • Enter posting key and G/L account.
  • Or either post with reference by clicking on ‘Post with reference’.

  • Enter document number with document number from what have posted last month.
  • Enter company code and fiscal year.
  • Mark on ‘Do not propose amounts’.


Shared Service Table which will be provided by site controller

  • Fill in all information (amount, cost center, assignment and text) from shared service table.
  • Post every single and make sure that debit and credit side is balanced.
  • Then click.

3.9. I run SAP transaction KSS2 - actual cost splitting

3.9.1. For companies 6746 and 7525

Is used to split costs into activity type if more than one activity type exists on the cost center. Costs can be split according to costs from the cost center to different activities based on equivalence numbers or actual activity.

  • Enter a defined cost center group for Solvay Chemicals Korea is ‘7603-SPLI2’

and for Solvay Silica Korea is ‘7605-SPLIT’.

  • Enter the closing period and the fiscal year.
  • For the processing run choose only ‘Detailed lists’.
  • Execute.

3.10. I run SAP transaction KSII - actual price calculation

3.10.1. For companies 6746 and 7525

Calculates an activity price which is based on planned costs and activity. The actual costs posted on each production cost center are split by the actual quantities, for all activity types.

  • Enter a defined cost center group for Solvay Chemicals Korea is ‘7603-SPLI2’.

and for Solvay Silica Korea is ‘7605-SPLIT’.

  • Enter the closing period and the fiscal year.
  • Click on.

  • First time run as test run to see there is no error then run as real one for second time.
  • If there is amount in ‘Price (Fixed)’ for variable cost center, need to move to variable price by using transaction ‘KBK6’.
  • Make sure that the process is completed without errors.
  • See if there is fixed price in CNP cost center need to correct it in transaction ‘KBK6’.

3.11. I run SAP transaction KBK6 - cost centers manual actual price change

3.11.1. For companies 6746 and 7525

Is used to move fixed actual price to variable actual price for variable cost center.

  • Enter the closing period and the fiscal year.
  • Enter the cost center that have to move from fixed actual price to variable actual price referring to the result in KSII.
  • Enter the activity type.
  • Click on.

  • Move fixed actual price amount to variable actual price.
  • Click on.

3.12. I run SAP transaction CON2 - revaluation at actual prices: production / process orders

Is used to update the activity variances in process orders.

3.12.1. For company 7525

  • Enter plant ‘7603’ for Solvay Chemicals Korea.
  • Mark only Process orders.
  • Mark Detail lists and Background processing.

  • Specify Job name.
  • Mark Start immediately.

  • Click on .

  • Click on.
  • Go to transaction ‘SM37’.

  • For Job name can either put ‘*’ or ‘Job name in CON2’.
  • Enter Job start condition from ‘today’s date’ to ‘today’s date’.
  • Click on.

  • Wait until status turns from ‘Active’ to ‘Finished’.
  • Check error by double click on  then .

  • Click on.

  • If there is no error, which means the transaction is completed, can continue next step which is checking cost center (transaction: S_ALR_87013611).
  • Balance of debit and credit of cost center should be almost the same number.

3.12.2. For company 6746

  • Go to T-code CON2.
  • Plant ‘7605’.
  • Tick on ‘With Production Orders’ and ‘With Process Orders’.
  • Enter Period and Fiscal year.
  • Tick on ‘Test run’ for first time running until finished checking step then can run for real.
  • Tick on ‘Detail Lists’.
  • Click on.
  • Subtotal on ‘Senders’ and ‘Receivers’.
  • Set Layout as the picture.

3.13. I run SAP transaction KKS1 - variance calculation

3.13.1. For companies 6746 and 7525


Selection criteria:

  • Select plant 7605 for Solvay silica korea, 7603 for Solvay chemical korea.
  • Check the with production orders and process orders boxes.
  • Input period (current month), year,
  • Click on (all target cost vsns).
  • Check the detail list box.



  • Go to ‘Extra’ then ‘Set Target Cost Versions’:

    • Select on ‘Target Costs for Total Variance
    • Click confirm
    • Click Execute

3.14. I run SAP transaction CO88 - actual settlement: production / process orders

3.14.1. For companies 6746 and 7525

Is used to settle the process orders to COPA.

  • Enter plant ‘7605 for Solvay Silica Korea’ and ‘7603 for Solvay Chemicals Korea’.
  • Mark ‘With process orders’ only.
  • Enter settlement period, posting period and fiscal year.
  • Select automatic for processing type.
  • Mark ‘Background processing’ and ‘Detail list’.
  • Execute.


  • Solvay Silica Korea: Choi Young Jun
  • Solvay Chemicals Korea: Chang Woo Jang


End of document.