Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

ZWPP40A; ZWPP40B; SM37; KB21N; ZWPP40B; S_ALR_87013611


Forms

7. Insert the links accordingly and change the link text with the OP nam

JP - CP Variance allocation


Attachments

8. Add the link to attachments or external links




Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is how to choose process order in order to adjust between actual and planned costs.

1.2. Scope

This procedure applies to company 6110 (61106 Solvay Special Chem Japan, Ltd. ? )(error)



2. Definitions

See Finance Glossary:



3. Tasks description

3.1. I retrieve the report of planned and actual costs (please confirm the title)(error) 

(can you give subtitles to which step of this section?)(error)


Step 1

1) Go to T-code ZWPP40A and select variant “0194 ANAN”.

JP1.png

JP2.png


2) Fill information in Extraction (Background mode) and posting date is the first day to the last day of the closing month, then execute in background.

JP3.png


3) Click the tick sign.

JP6.png


4) Choose "immediate" and click on "save".

Capture.PNG


Step 2

1) Go to T-code SM37, execute and wait until the job finish.

Capture1.PNG

Capture3.PNG


Step 3

1) Go to T-code ZWPP40B Fill the Extraction and layout as the variant in "ZWPP40A".


2) Execute this program, and subtotal the first column.


3) After that filter Origin field as the list below. It needs to be filter one by one and then go to the further step.

Filter the column "origin" choose as below:

    • For water: 0194-1001
    • For electricity: 0194-1002
    • For steam: 0194-1003



4) Export file from RCS by each filter; water, electricity and steam.

Click "list" and choose "local file".


Choose "spread sheet", insert the route where we will save the file, and then click "generate".

3.2. I choose the process order

Open the file which has been saved and filter the column with a star sign.


Select five highest-actual-quantities amount.

Clear filter and choose the last order of each material to be used for allocating CP variance.


For water and stream, the procedures are same as electricity except choosing only three highest-actual-quantities amount.


3.3. I calculate the cost allocated

Open file JP - CP Variance allocation. See attachment.

  • Data in green color are provided by site controller
  • Data in yellow color which need to find from T-code "S_ALR_87013611" in RCS system


Go to T-code S_ALR_87013611:

  • Fiscal year: current year
  • From and To Period: Closing period


Drilldown to cost center value and fill the cost center as the picture shows. Then, execute.


Got the yellow part data.

3.4. I allocate costs

After filling information in yellow and green area, the amount is supposed to be allocated will be calculated per each process order, in the red square.


Go to T-code KB21N to allocate costs.

Costs should be allocated based on the excel file that has been filled in as the the table.



After allocation actual and planned has to be equal as information given by site controller. 


3.5. Person of Contact (can you write this section in the other? If no, change the title according with the methodology I "do" something, e.g. I send/inform...)(error)

Anan Kasei: site contoller


End of document.