• As per our new procedure, we follow the approval process

• We need to provide the New User creation form to users.
• Once user reverts back the filled form, we need to check if all the mandatory fields are filled in by the user.
• Sometimes the user may not know information's like Enterprise/Applications/Client Capability.
• To know more about Client Capability, ask user what they want to do in the application(To edit documents/read documents)
• To know application/enterprises request more information about the documents that the user wants to access (just like we already do)
• We need to pay more attention on the yellow highlighted regions as we will use these to find the correct validator.
  
  
  
  
  
  Note:CHECK THE COMMENT SECTION TO SEE IF THE USER DIDN’T LEAVE ANY ADDITIONAL INFORMATION
• We need to place all the information's in the CGI FORM.

For example, if all informations like Application/Enterprise and the client capability are available. We need to go to the link

https://docs.google.com/spreadsheets/d/1m9WelfK6Qit5QIj0H4RrxYk9helE4rauO5NJvTFYse0/edit?ts=5b8fe7c3#gid=1679447266

• We need to provide the Docbase and the Application name in the CGI form, and we need to wait for 2 minutes until the form gets loaded.
  
  
  
  
• The form will automatically bring the groups and the approvers.
• We need to send to approval to the concerned approver that's mentioned in the form. If we don't get any approval contact details, please contact to SBS-IS-Appli-Techno-DM-OPERATIONS@solvay.com
• Note: BUT WE MUST NOT ADD THE USERS IN ALL THE GROUPS THAT APPEAR.
            We must check the client capability filled up by the user in the user’s form
• For example, in the form provided below user wants access to QUALITY for GECDOC application and needs Contributor access.
  
  
  
  
• Hence we need to place this information into our CGI FORM, and since the user wants to be a contributor, we need to add them in the contributor group.
  
  
  
  
  ATTENTION FOR EXCEPTIONS
  
  
• There are some applications that doesn’t have the group “Contributor” In these cases, we can add the user into the “Admin group”
• For example, 
  
  
  
  
• We need to put the information's in the CGI form
  
  
  
  
  
• Also we see that there are no groups for contributor in ABSIS DOCFIBRAS, so we’ll need to add the user as ADMIN in that application.
  
  
  Note: For some applications the Contributor capability can appear as
  

  -contribuitors

  -contrib

  -cont

  And Reader capability can appear as:

  -reader

  -readers

  
  

• SEC >> Secret

  CONF >> Confidential

  RES >> Restricted

  CONT >> Contributor

  reader>> reader

  Sec_Cont = Secret Contributor

  Sec_reader = Secret Reader

  Conf_Cont = Confidential Contributor

  Conf_reader = Confidential Reader

  Res_Cont = Restricted Contributor

  Res_reader = Restricted Reader