Tasks to be completed when documenting an SAP Transaction, Report or Message code.

 1. Title of the page = SAP Transaction code, SAP Report or SAP Message

2. Add the following Labels, respectively : 

    • SAP Transaction => "sap_transaction", Transaction code "xxxx"

    • SAP Report => "sap_report"

    • SAP Message => "sap_msg"

3. On the left section, describe the steps. On the right section, insert respective print screens and additional guidelines, if needed (e.g. Main selections of the transaction...)



Use transaction code: 

: Initial Screen



As long as the parked document is not posted definitively, modifications are possible with transaction FBV2. This transaction is also used in order to attach annex to the park document.



Enter the transaction name in the SAP command field: 

 

Do "Enter" or click on  . 

Next screen opens: 




Fill in the transaction fields

For document in foreign currency with a fixed rate, remove the flag in the field "control".
Complete the header of the document and after the different lines using most of possibilities of the transaction FB01.


The "Posting date" will be automatically replaced by the "Document date" at the moment of the definitive posting (FBV0). So, during the month, you have to introduce the same date in both fields.

See the details below.


  • During the end-month closure, if the period is closed for one of the account used in the document, the field "Document date" has to be filled with the "official" posting date and the field "Posting date" with the first day of the next month.
  • During the end-year closure if the period "12" is closed for one of the account used in the document the field "Document date" has to be filled with the "official" posting date in December, the field "Posting date" with "31.12.2009" and the field posting period with "16"; it will be automatically replaced by period 12 at the moment of the final posting (see exception hereafter)

When managing OB52, do not open period 16 for account 7000000000, otherwise you can have automatic SD postings in period 16, which should be considered in January. 

If, for any reason, the "posting date" must not be replaced by the "document date" (for example if you want to post a document in month "M" with a document date in month "M-1"), the 2 first positions of the header text must be filled with "Z/".

This solution will also be used end of the year for the postings in period 13, 14, 15 and 16.

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Check the posting

When the document is completed, check if the posting is balanced using the menu "Document/Check".

Or with "Shift + F6".

Validate the different lines if needed.

  • ex:  

until you obtain the message: 



Save the document


Only document with status "Complete" will be posted by SBS.


Save the document with:

 

Or with "Shift + F5".

 

If you want to have an intermediate "save" of the document as well as you have not completely finished, you may use the standard button .

 

Using this functionality, you will have to come back on the document (FBV2) in order to save it as "Complete". 



Check the parked document


If some documents are not complete or correct you need to inform the local.


To check the parked document, you can use the following SAP transactions:


On a regular time frame defined between the local accounting and the SBS, the list of parked documents "Complete" (ready for posting) is edited in the SBS using transaction FBV3. Additional data are also available using transaction S_ALR_87012291 or FBL3N with specific criteria. 

For locals, FBV3 has to be used in order to checks the "parked document" without the status "complete".

For the SBS, those list has to be used in order to determine if the transaction can be posted or not and also if other operations have to be performed after the final posting (e.g. croco_ventes process after posting of SW document on D+2 during end-month closing). If the document can´t be posted because it may provoke a problem in the end-month closure process, SBS will contact the person who has parked the document. 




Post the parked document via FBV0

After the check, the SBS posts the parked document. If a document is rejected, SBS will contact the person who has parked the document.



Cancel the parked document via FBV2, if necessary

In order to avoid missing number in the "Journal", cancellation of parked document is forbidden. If a parked document as to be suppress, the rules is to post the document for 1 Euro (or local currency) at the debit and at the credit of the same balance sheet account (2700000000).